How to Register for 2014 Boy Scout Summer Camp at Camp Whitsett!

Transcription

1 How to Register for 2014 Boy Scout Summer Camp at Camp Whitsett! These are the start and end date for the entire summer. We hold camp each week within these dates. Send questions or concerns here. These are the stipulations to maintain the Early Bird Pricing, if you registered prior to December 1 st. Make note of the cancellation policy and distribute to the adults in your group. Make note of the payment schedule. If you are registering after these dates, you will need to submit payment as soon as possible to bring your reservation up to date. When you are ready to register, click here. Make note of the cancellation policy and distribute to the adults in your group.

2 This is your troops information. Your Unit Name should be typed as indicated in the parenthesis (i.e. Troop 420) The information provided here will be the information for your Primary Contact; this should be the same as the billing information entered at the end of the registration. Once you have entered the information, click here to move forward.

3 To request to reserve spots for your attendees, click here.

4 If your troop is registered with the Western Los Angeles County Council, you are an In-Council Troop. If your troop is registered with another council, you are an Out of Council Troop. Tented Site means that the camp will provide two man tents with cots and mattresses for your participants. We have a limited amount of tents and may ask you to switch to a wilderness or bring tents to accommodate all of your participants if we run out of tents. Wilderness Site means that the troop will provide tents for your participants. Please remember, dropping participants will incur the cancellation fee. Please only request the number of spots for the number of participants (adults and Scouts) that you have confirmed is going to attend. If you are registering a provisional Scout, you will enter 1 for a Scout space and that is all. Note: After completing this reservation request, you will not be able to alter these attendance numbers on your own. If you have a change to your attendance numbers you will need to submit the Change Request Form found on the forms page at campwhitsett.org. When you have finished entering your attendance numbers, click here to continue.

5 The next step is filling out the information for your Troop, click here to continue. These forms are required and you will need to complete them in order to continue with your reservation request.

6 This image indicates if the form is completed or not. To get started, click on the first form.

7 Please type the full name of your council, no abbreviations, and no symbols. Please type the full name of your district, no abbreviations, and no symbols. If you are an LDS troop, please type the name of your Ward for our records to match the checks written by your ward to your reservation. Click here to continue after entering the requested information. If you do not know what LDS means, then it does not apply to you, and you will keep the selection at No.

8 Take note: this information is for your SECONDARY contact, as the billing information on the payment page will be your Primary Contact. This person does not need to attend camp, but please be sure that this person is aware that they are secondary contact and will be contacted regarding this reservation if the primary contact is unreachable. Once all the information has been entered click here to continue.

9 Take note: this information is for your ADDITIONAL contact, if the primary and secondary contact is unreachable. This person does not need to attend camp, but please be sure that this person is aware that they are an additional contact and will be contacted regarding this reservation if the primary and secondary contact is unreachable. Once all the information has been entered click here to continue.

10 This image indicates if the form is completed or not. To continue, click on the next form.

11 Please read the Cancellation Policy carefully. You will be responsible for distributing the information to all the adults within your troop. You will accept this policy on behalf of your troop. If someone from your group requests a refund, we will refer them to this policy. We suggest that you print this page and distribute to all the adults at your next meeting, so that everyone is on the same page. Select, I Accept in order to continue with your reservation. Click here to move forward.

12 This image indicates if the form is completed or not. To continue, click on the next form.

13 Once you have made your three selections, click here. Here you will select your first, second, and third choices of the week you would like to attend camp. We will do our best to accommodate your first choice. This is not always possible, so please discuss with your troop, the three weeks that work best for everyone.

14 This is some background information for us. Please submit as much information as you have on record. Once you have entered all the necessary information, click here. Please indicate any medical campsite accommodation you will need.

15 This image indicates if the form is completed or not. Once the forms are complete, click here to continue.

16 You are not finished yet. Take note, whenever you make a change to this reservation, you will need to click Checkout and then Save to save any changes that were made. If you do not do this, all your changes will be lost. To continue your reservation request, click Checkout.

17 Reservation Request means that you have submitted a request to attend 1 week of camp. We will go through the system once a week to determine what week you will be placed in based on the three sessions you selected. The $300 is the registration fee, it a deposit and will be taken off your final payment. This is not in addition to the regular cost of camp. You have 2 payment options. 1. The echeck is automatically selected. With this option, you will input the information to the left in order to make a payment. 2. The yellow mailbox indicates that you will send a paper check to the office. Once selected, the information to the left will disappear and instructions for sending in payment will appear.

18 The information entered here will be for your PRIMARY contact and registration owner. We will send all correspondence to this person. The login information for this reservation will be sent to this person via , through this they will be able to set up a password in order to gain access to the reservation after it has been submitted. If you select the echeck option, this zip code must match the zip code for the echeck account. If you select the echeck option, click here to continue and save the reservation request. If you select the mailbox option, this option will disappear and a Save button will appear. Click Save to save the reservation request. Quick Tips: -If you do not do anything for an hour, the system will cancel your request. If this happens you will need to start over. -We track payments by troop, not by individual, that is the responsibility of the Troop to track who has paid what to the reservation. -Be sure to include your reservation number in the memo field of every check sent to the office. If you don t do this your funds could be mistakenly applied to another troop. -This system is for the traditional merit badge camp only. Participants interested in the Sierra Expeditions programs will need to submit a different reservation request that can be found on the Sierra Expeditions page of campwhitsett.org. -Any changes to your attendance numbers will need to be submitted via the Change Request Form found on the forms page at campwhitsett.org.

19 Once you click Save, a receipt will be sent to your (see below). This is the person we will contact first with any questions or concerns regarding your reservation. Be sure the address and phone number is correct. Once you have been placed in a week, this is where it will indicate which week you are in. This is your confirmation/reservation/registration number. It confirms that you have submitted a reservation for approval. Whenever you contact the Camping Dept, have this number ready. It will help us track your information. These are the dates for the entire summer, not your specific week. These are payment instructions. This will show a history of all the transactions made on this reservation. This shows your payment schedule.

20 This is a brief summary of the Cancellation policy. This is the address where you will send payments and the phone number to call and ask questions. The information starting here to the end of the receipt indicates the information you input online.