Web of Science Institutional authored and cited papers

Transcription

1 Web f Science Institutinal authred and cited papers Prcedures written by Diane Carrll Washingtn State University Libraries December, 2007, updated Nvember 2009 Annual review f paper s authred and cited by an institutin prvides custmized data fr serial assessment. The prcess f frmatting n an EXCEL spreadsheet fr incrpratin int a serials decisin database is als included. Cnstructing the search 1. G t the Web f Science Enter infrmatin identifying the institutin in the ADDRESS bx r Washingtn State Univ 3. Scrll dwn t Current Limits Time span - set t last year (fr example, fr 2008, time span wuld be 2008 t 2008) Be sure all three citatin databases have been checked. Retrieving citatins 1. Scrll t the bttm f the screen. 2. Click Output recrds; Step 1: 1 t 499 (500 maximum) Step 2: Full Recrd plus Cited Reference Step 3: Click n Add t Marked List. 3. Web f Science Marked Recrds Step 1: Authr, Title and Surce will already be checked. Check n Cited References. Step 2: Setting: Field Tag. Click n Save t File. This will take a few minutes. 4. When dwnlad is cmpleted, Click n Save. 5. G back t Website and click n Return 6. Click n "Delete this list" 7. Click n "Leave marked list" 8. Click Mark: Recrds 500 t 999; repeat as needed. 9. Name each file with the year and range f citatins. EXCEL wrksheet 1. Open EXCEL 2. Open 1 t 499.txt. If it was saved as a text file, be sure t lk fr all Files under Types f Files. 3. Text Imprt Wizard Click n Fixed Width. Make ne line n the text exactly befre the text example AU Presentatin..

2 4. Name this wrksheet MASTER 5. Save as 2008 ISI Micrsft EXCEL Wrkbk frmat (xls) 6. Open the ther file ( ) in EXCEL and cpy and paste the infrmatin nt the bttm f the Master wrksheet. SAVE. Make ne master fr each file if the data des nt fit n ne wrksheet. Name each master with the being and ending number f the recrds cntained in the master. Master 1-499, Master , etc. This is nt a prblem if using EXCEL Subttals fr Authred papers 1. Insert a new Wrksheet and name it Surce 2. G back t the Master wrksheet. Cpy the whle wrksheet. Paste n Wrksheet Surce. If mre than ne Master wrksheet: Insert a Surce srting wrksheet. Cpy secnd master n t the Surce Srting wrksheet. Fllw steps 1-4, cpy results t the 1st Surce wrksheet and cmmence with step On Surce Wrksheet, Select whle page (click n cell abve the numbered clumn, r CTRL A), Data-Srt-Click n my list has header rws, srt by shuld say FN. All data will be srted by Field Name. 4. Delete all lines except thse that start with FN SE and SO (I use bth). 5. Delete Clumn A (SO r SE); label clumn A - Title 6. Srt Clumn A title in alpha rder Data-Srt-Title is header-ok 7. Yu may want t lk thrugh the data fr bvius titles that are the same, but will nt subttal because f the additin f a vlume number f supplement. 8. Subttal. Click n A, and the whle clumn will be selected. G t Data Subttals Click n Ok. 9. At each change in title, Use Functin Cunt Add ttal t Title (check marked). Als check marked is Replace current subttals and Summary belw data. Click kay 10. A new clumn A will be created with the names f the titles and clumn B will cntain the subttal. 11. T create a list f nly the title and the cunt, d the fllwing Select the whle page. Edit cpy Edit Paste Special; check n value circle under Paste. This will make the cunt numbers instead f calculatins. Yu will nt be able t manipulate this data. If yu d nt d this, yu will nt be abut t srt. Click n Level 2 n the left hand side f the screen. Yu shuld nly see the name f the jurnal and the subttal. 12. T take this infrmatin and pst it t anther wrksheet withut all f the titles listed individually, d the fllwing Insert Wrksheet Label Surce-subttal 2 Cpy the wrksheet. Data-Subttal-Remve all (shuld remve clumns at left side f wrksheet) Data-Srt-(Clumn A).

3 Delete all f the titles that srted ut in Clumn B twards the bttm f the screen. Frmatting Find Replace Cunt with nthing and get rid f the wrd cunt in Clumn A. Remve Bld. Remve Grand Cited papers 1. Create a new wrksheet and name it Cited (Insert Wrksheet) 2. Cpy Master data and paste n Cited wrksheet If mre than ne Master wrksheet: Insert a Surce srting wrksheet. Cpy secnd master n t the Cite Srting wrksheet. Fllw steps 3-4, cpy results t the 1st Surce wrksheet and cmmence with step Srt by Clumn A 4. Delete all rws with a cde in clumn A except CR; DO NOT DELETE ANY ROWS WITHOUT DATA IN COLUMN A YET. 5. CT = Cited Reference. This cde is nly n the first cited reference. The majrity f cited references have n cde in clumn A. 6. Delete Clumn A n the CITED wrksheet. 7. Click n Clumn A, G t Data Text t Clumns Delimited Cmma. Mst, but nt all jurnal titles will appear in Clumn C. Jurnal are abbreviated instead f full name. Here are sme ways t review the data and remve r crrect sme f the prblems. 1. Srt n clumn A. Add a cell t rws with a date in this clumn. This will mve the Cited Ref t clumn C. 2. Delete clumn A (which was authrs) 3. Select all and Srt n clumn A. Otherwise delete rws if nt a cited reference (culd be authrs, titles, etc) 4. Srt by Clumn A (yr) and Clumn B (CR) 5. If interested in analysis by year, cpy clumn A and B t a new wrksheet yu label YEAR. 6. Delete Clumn A. Select A Srt n Clumn C delete clumn if nly vlumes and pages. 7. Select A Srt n Clumn B delete clumn if nly vlumes and pages. 8. Only Cited References shuld be remaining in clumn A. Cited References 1. Srt clumn A. A lt f miscellaneus titles will cme t the tp f the clumn. Often I d nt add cited references t the serials decisin database unless there are 5 r mre references. I tend t delete titles that start with numbers. 2. These abbreviatins are less than perfect after the first subttal, further editing f the list may be useful and then subttal again. 3. There is a space in frnt f every title. These shuld be remved befre merging with ther files. This step is nt necessary if subttaling is the last step.

4 4. T remve the space in frnt f the first letter f the title, click n Clumn A (select whle clumn), Data, Text t Clumns Fixed Width Next Set a line next t the first letter Academic. Next Finish. Delete clumn A. All jurnal titles shuld nw start withut a space. 5. G t in PRESS UNPUB and remve with a Find replace. Resrt. Subttal Cited References 1. Srt Clumn A title in alpha rder Data-Srt-Title is header-ok 2. Subttal. Click n A, and the whle clumn will be selected. G t Data Subttals Click n Ok. 3. At each change in title, Use Functin Cunt Add ttal t Title (check marked). Als check marked is Replace current subttals and Summary belw data. Click kay 4. A new clumn A will be created with the names f the titles and clumn B will cntain the subttal. 5. T create a list f nly the title and the cunt, d the fllwing: Insert a new wrksheet called Cited (2). Select the whle wrksheet Cited that has been subttaled Paste nt wrksheet Cited (2) Select wrksheet; Edit Cpy; Edit Paste Special; check n value circle under Paste. Select all Data-Subttal-Remve all. Srt by Clumn A Delete all rws with data in clumn B nly (at bttm f spreadsheet) Remve bld; Find replace COUNT Matching Abbreviatins with full title The Web f Science lists include full title when it is an authred paper and abbreviated title when it is a cited reference. Merging this data int the serials decisin database will be dne using the Merge Macr r attached t the Research Exchange recrd called Prcedures fr creating a serials decisin database. Merging the referenced articles will include an extra step f matching the abbreviatin t the full title. This is a tedius prcess unless yu can find a list f titles and abbreviatins in a spreadsheet frmat. 1. G t ISI list f abbreviatins and full title 2. Cpy each letter results nt a spreadsheet - just include the titles and abbreviatins. Click n the screen, Cntrl A will highlight the page; Cntrl C will cpy the page. Cntrl V will paste the infrmatin nt a spreadsheet. Erase intrductry text. 3. Be sure t get the rw spacing cnsistent when yu add a next letter. When yu have cpied all letters nt ne wrksheet, DO NOT SORT. 4. Delete clumn A which shuld be empty. The remaining clumn shuld have the title left justified and the abbreviatins ne rw dwn, in bld with several spaces in frnt f it.

5 5. Highlight clumn. Cntrl F (Find). Type in 8 spaces. Replace - type in 8 spaces and. Replace All 6. Highlight Clumn A. DATE - TEXT TO COLUMNS - DELIMITED - Other - - NEXT - FINISH 7. All abbreviatins shuld have mved t clumn B. 8. Delete the first tw cells in Clumn B - Shift cells up. All full titles and abbreviatins shuld be n the same line. Srt by full title and this will remve all f the spaces. 9. Smetime blanks will appear at the tp f the spreadsheet. Delete blank lines - Data much further dwn the spreadsheet. 10. Use the MERGE MACRO t match abbreviatins t full title. Be especially careful f series titles such as "Lecture ntes". This will appear multiple times and yu may need t merge these duplicates by hand and remve frm the Merge Macr prcess. 11. The cited reference can nw be merged int the serials decisin database by full title.