EBSCOhost User Guide Print/ /Save. Print, , Save, Notetaking, Export, and Cite Your Search Results. support.ebsco.com

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1 EBSCOhst User Guide Print/ /Save Print, , Save, Ntetaking, Exprt, and Cite Yur Search Results supprt.ebsc.cm

2 Table f Cntents Inside this User Guide... 3 Printing Yur Results ing Yur Results... 5 Saving Yur Results... 8 Ntetaking Custm Fields fr Print/ /Save Saving and Cpying Article Citatins Exprting Yur Results EBSCOhst User Guide Print/ /Save 2 Octber 2011 supprt.ebsc.cm

3 Inside this User Guide This guide is designed t cver printing, ing and saving search results, as well as exprting citatins t yur bibligraphic manager sftware. Additinal user guides cver tpics such as searching and finding results, brwsing, searches and alerts, etc. All user guides can be dwnladed frm the EBSCO Supprt Site: supprt.ebsc.cm. Printing Yur Results Yu can set the defaults fr Standard Field Frmat and Citatin Frmat n the Preferences Screen. The selectins that are set n Preferences will be applied when printing. T print ne r mre articles r citatins: 1. Frm the article, click the Print icn. The Printing panel is displayed at the tp f the article. 2. Accept the defaults and click Print. The Printing dialg bx appears. 3. Click OK t being printing. 4. T return t the article r citatin, click Back. Advanced Features: If yu are in the flder, Remve these items frm flder after printing appears. Indicate whether yu want t empty the flder f all items after printing. Include when printing - If yu d nt make any selectins in this area, the defaults will apply. The Detailed Citatin and Abstract (plus any available HTML Full Text) will be printed. EBSCOhst User Guide Print/ /Save 3 Octber 2011 supprt.ebsc.cm

4 HTML Full Text (when available) Indicate whether the HTML Full Text f the article (if available) shuld be included. Current Search Histry (when available) Indicate whether the current search histry shuld be printed with yur Result List Items. (Nte: It is pssible that the current search histry and the Result List Items may nt match. If yur flder cntains items frm a previus sessin, r if yu ve edited r cleared search histry withut clearing yur flder, yu may receive bth current search histry and earlier flder results.) Standard Field Frmat - Mst users will chse the default - "Detailed Citatin and Abstract." Yu can als select frm the drp-dwn list: Brief Citatin Indicates that nly a brief citatin shuld be printed. Brief Citatin and Abstract Indicates that a brief citatin and an abstract shuld be printed. Detailed Citatin and Abstract Indicates that a detailed citatin and an abstract shuld be printed. Citatin Frmat - If yu wuld like t print yur citatins in a specific frmat, select ne frm the drp-dwn list: AMA - American Medical Assciatin APA - American Psychlgical Assciatin Chicag/Turabian Authr - Date Chicag/Turabian Humanities MLA - Mdern Language Assciatin Vancuver/ICMJE Custmized Field Frmat - If yu want t select which fields are included with yur results, see Custm Fields fr Print/ /Save. Nte: If yur library administratr has prvided the ability t translate an article, yu must print the translated article directly frm yur brwser windw. T print PDF Full Text: T print an item in PDF Full Text frmat, yu must use the Adbe Reader Print ptin. When viewing the PDF dcument in yur brwser windw, the Adbe Print ptin (a printer icn) is included n the Adbe Reader tlbar lcated abve the article. Nte that if the item includes a citatin and/r HTML text, they will print frm the brwser windw. T print Linked Full Text: If yu are printing an article that includes Linked Full Text, yu must fllw the links directly t the Full Text and then print. If the article includes a citatin and/r HTML Full Text, they will print frm the brwser windw, but yu will still need t fllw the links directly t the Full Text and then print. EBSCOhst User Guide Print/ /Save 4 Octber 2011 supprt.ebsc.cm

5 ing Yur Results Yu can set the defaults fr Standard Field Frmat, Citatin Frmat, Frmat, and the default T address n the Preferences Screen. The selectins that are set n Preferences will be applied when ing. T an article: 1. Frm the article, click the icn. The ing panel is displayed abve the article. 2. Enter the Address. T send t mre than ne address, use a semicln between each address. (Fr example, name1@address.cm; name2@address2.cm). 3. T send the , click Send; therwise, click Cancel. A message appears when yur has been sent. Advanced Features: Subject - enter a subject t appear n the subject line. (Fr example, Results f research n tpic ABC.) (40 character maximum.) Cmments - enter any cmments yu wuld like t include with yur . Frmat Select whether yu want t send the in Rich Text r Plain Text frmat. If yu are in the flder, Remve these items frm flder after ing appears. Indicate whether yu want t empty the flder f all items after ing. Include when sending - If yu d nt make any selectins in this area, the defaults will apply. The Detailed Citatin and Abstract (plus any available HTML Full Text and PDF Full Text) will be sent. (Mst users will nt need t use the "Custmized Field Frmat" selectin.) Persistent links t articles are autmatically included in the . HTML Full Text (when available) Include the HTML Full Text f the article, if available. EBSCOhst User Guide Print/ /Save 5 Octber 2011 supprt.ebsc.cm

6 PDF as a separate attachment (when available) Include all citatin infrmatin and the article in Adbe PDF frmat, if available. Standard Field Frmat - Mst users will chse the default - "Detailed Citatin and Abstract." Yu can als select frm the drp-dwn list: Brief Citatin Indicates that nly a brief citatin shuld be ed. Brief Citatin and Abstract Indicates that a brief citatin and an abstract shuld be ed. Detailed Citatin and Abstract Indicates that a detailed citatin and abstract shuld be ed. Citatin Frmat - If yu wuld like t save yur citatins in a specific frmat, select ne frm the drp-dwn list: AMA - American Medical Assciatin APA - American Psychlgical Assciatin Chicag/Turabian Authr - Date Chicag/Turabian Humanities MLA - Mdern Language Assciatin Vancuver/ICMJE Current Search Histry (when available) Indicate whether the current search histry shuld be ed with yur Result List Items. The histry will be delivered as a separate HTML attachment. (Nte: It is pssible that the current search histry and the Result List Items may nt match. If yur flder cntains items frm a previus sessin, r if yu ve edited r cleared search histry withut clearing yur flder, yu may receive bth current search histry and earlier flder results.) T Linked Full Text: If the results include Linked Full Text, the Linked Full Text cannt be delivered via the flder. If yu are ing an item that includes Linked Full Text, yu must fllw the links directly t the Full Text and then it. Otherwise, nly the citatin and any available HTML Full Text will be sent. If yu fllw the links t the Full Text and it is PDF frmat, the PDF will be sent as an attachment t the . EBSCOhst User Guide Print/ /Save 6 Octber 2011 supprt.ebsc.cm

7 T a persistent link t a search: 1. Click the Alert/Save/Share link t the left f yur Result List. 2. Click the hyperlinked terms t the right f Add search t flder. The search query is nw saved in the flder as a persistent link t a search. 3. Frm the Persistent Links t Searches area f the flder, click the icn. The Links t Searches area f the Manager displays. 4. Enter the Address. T send t mre than ne address, use a semicln between each address. (Fr example, name1@address.cm; name2@address2.cm.) 5. Enter a Subject t appear n the subject line. (Fr example, Results f research n tpic ABC.) (40 character maximum.) 6. Enter any Cmments yu wuld like t include with yur If yu are in the flder, Remve these items frm flder after ing appears. Indicate whether yu want t empty the flder f all items after ing. 8. Click Send; therwise, click Back. 9. A message appears when yur has been sent. If yu selected mre items than allwed by the library administratr, any remaining items will still be available in the flder, even if yu marked Remve these items frm flder after ing. (The library administratr decides whether the persistent links feature is available.) EBSCOhst User Guide Print/ /Save 7 Octber 2011 supprt.ebsc.cm

8 Saving Yur Results Yu can set the defaults fr Standard Field Frmat and Citatin Frmat n the Preferences Screen. The selectins that are set n Preferences will be applied when saving. T save an article: 1. Frm the article, click the Save icn. The Save panel is displayed. 2. T save the results, click Save. Otherwise, click Cancel. 3. Frm yur brwser menu, click File>Save As. Enter the path where the file shuld be saved (fr example, C:PrjectResearchInf). T save t disk, enter the path t the drive (fr example, A:ResearchInf). Be sure t save as an HTML r text file. 4. Click Save. T return t the article, click Back. Advanced Features: If yu are in the flder, Remve these items frm flder after saving appears. Indicate whether yu want t empty the flder f all items after saving. Include when saving - If yu d nt make any selectins in this area, the defaults will apply. The Detailed Citatin and Abstract (plus any available HTML Full Text and HTML links t articles) will be saved. HTML Full Text Indicate whether the HTML Full Text f the article (if available) shuld be included. HTML links t articles Indicate whether HTML links t the articles yu have selected shuld be included. (T save nly the persistent links t the articles, clear the Additinal citatin details and abstract and the HTML Full Text check bxes and be sure t mark the HTML links t articles check bx.) EBSCOhst User Guide Print/ /Save 8 Octber 2011 supprt.ebsc.cm

9 Standard Field Frmat - Mst users will chse the default - "Detailed Citatin and Abstract." Yu can als select frm the drp-dwn list: Brief Citatin Indicates that nly a brief citatin shuld be saved. Brief Citatin and Abstract Indicates that a brief citatin and an abstract shuld be saved. Detailed Citatin and Abstract Indicates that a detailed citatin and an abstract shuld be saved. Citatin Frmat - If yu wuld like t save yur citatins in a specific frmat, select ne frm the drp-dwn list: T save PDF Full Text: AMA - American Medical Assciatin APA - American Psychlgical Assciatin Chicag/Turabian Authr - Date Chicag/Turabian Humanities MLA - Mdern Language Assciatin Vancuver/ICMJE If yu are saving an item that includes PDF Full Text, the PDF des nt autmatically save frm yur brwser windw. Yu must pen the PDF in Adbe Acrbat Reader, and use the Reader's save capability. If the item includes a citatin and/r HTML Full Text, they will save frm the brwser windw, but yu will still need t pen the PDF in Adbe Acrbat Reader, and use the Reader's save capability. T save Linked Full Text: If the results include Linked Full Text, the Linked Full Text cannt be delivered via the flder. If yu are saving an item that includes Linked Full Text, yu must fllw the links directly t the Full Text, and then save it. If the item includes a citatin and/r HTML Full Text, they will save frm the brwser windw, but yu will still need t fllw the links directly t the Full Text, and then save it. EBSCOhst User Guide Print/ /Save 9 Octber 2011 supprt.ebsc.cm

10 T cpy a persistent link t a search: 1. Click the Alert/Save/Share link t the left f yur Result List. 2. Highlight the link text in the Permalink bx and cpy using yur brwser's cpy functin. Yu can immediately paste the link int a web site, dcument r . T save persistent links t searches t the flder: 1. Click the Alert/Save/Share link t the left f yur Result List. 2. Click the hyperlinked terms t the right f Add search t flder. The search query is nw saved in the flder as a persistent link t a search. 3. Frm the persistent links t searches area f the flder, click the Save icn. The Links t Searches area f the Save Manager displays. 4. If yu are in the flder, Remve these items frm flder after saving appears. Indicate whether yu want t empty the flder f all items after saving. 5. Click Save; therwise, click Back. 6. Frm yur brwser menu, click File>Save As. Enter the path where the file shuld be saved (fr example, C:\Prject\ResearchInf). T save t a flppy disk, enter the path t the flppy drive (fr example, A:\ResearchInf). Be sure t save as an HTML r text file. (The library administratr decides whether the persistent links feature is available.) EBSCOhst User Guide Print/ /Save 10 Octber 2011 supprt.ebsc.cm

11 Ntetaking The Ntetaking feature assists with yur research by allwing yu t take ntes n articles and save them t yur My EBSCOhst flder fr later viewing. T use the Ntetaking feature in EBSCOhst: 1. Frm the citatin page, HTML Full Text, r PDF Full Text n which yu wuld like t leave a nte, click n the Create Nte icn in the tls menu n the right. 2. Click the +New Nte buttn. 3. The Create Nte windw appears. The article citatin infrmatin will appear in the Cntext area. EBSCOhst User Guide Print/ /Save 11 Octber 2011 supprt.ebsc.cm

12 4. Enter the text f yur nte in the field prvided. When finished entering yur nte, click the Save buttn. 5. The Nte is saved t the flder and is displayed in the Ntes panel. Click Sign in t stre ntes t save yur ntes r click the Flder Ntes View link t view yur ntes in the EBSCOhst flder. 6. Frm inside the EBSCOhst flder, yur nte is available by clicking Ntes in the menu n the left side. T save yur nte beynd this sessin, sign in t yur My EBSCOhst flder. 7. T view yur Nte, click the Nte title in the flder. Yu can view the page n which the nte was taken by clicking the View Cntext link. EBSCOhst User Guide Print/ /Save 12 Octber 2011 supprt.ebsc.cm

13 Custm Fields fr Print/ /Save Mst users will want t include the Standard Fields fr the database being searched when printing, ing r saving search results. If yu wuld like t select the fields t be included within yur print, r save utput, yu can make these selectins in the Custmized Field Frmat area f the Print/ /Save Managers. T custmize which fields are included with print/ /save: 1. Frm the Print, r Save panel, select Custmized Field Frmat. The Select Fields fr Output area displays. 2. Mark the check bxes t the left f the fields yu want t include. The fields shared by all the databases yu are searching appear in the Fields in Cmmn area at the tp f the screen. The individual databases are displayed in alphabetical rder, with a maximum f five databases per page. Yu can use the page numbers r navigatin arrws t view additinal lists f database fields. 3. Click the Print, Send, r Save buttn. Yur selectins will be retained thrughut the sessin fr all print, , r save activity. If yu want yur selectins retained fr a future sessin, be sure t Sign in t My EBSCOhst. 4. Cntinue printing, ing r saving yur search results. Nte: The Custmized Field selectins d nt apply t utput using the Exprt Manager. EBSCOhst User Guide Print/ /Save 13 Octber 2011 supprt.ebsc.cm

14 Saving and Cpying Article Citatins While yu are viewing an article detail, yu can see hw the citatin fr that article shuld be frmatted in a variety f ppular citatin frmats. T view citatin frmats fr an article: 1. Run a search n EBSCOhst and view a search result. Frm the article details, click the Cite icn. The Citatin Frmat panel appears abve the article. 2. When yu have decided which citatin frmat yu want fr the article, cpy and paste the citatin directly int the Wrks Cited r References page f a dcument created in a wrd prcessing prgram such as Wrd. 3. Click the X in the upper right crner t clse the Citatin Frmat panel. Nte: Be sure t cnsult yur library resurces fr the exact frmatting and punctuatin guidelines fr the citatin frmat yu are using. EBSCOhst User Guide Print/ /Save 14 Octber 2011 supprt.ebsc.cm

15 Exprting Yur Results Frm the Exprt Manager, yu can save r citatins in a frmat cmpatible with yur bibligraphic management sftware. Yur library administratr decides whether the Exprt feature is displayed. Yu can set the defaults fr yur preferred Exprt Settings n the Preferences Screen. The selectins that are set n Preferences will be applied when exprting. T save citatins in bibligraphic manager frmat: 1. Frm the pen result r frm the flder, click the Exprt icn. The Exprt Manager panel appears. 1. If yu are in the flder, Remve these items frm flder after saving appears. Indicate whether yu want t empty the flder f all items after saving yur file. 2. Save citatins t a file frmatted fr: select ne f the fllwing: Direct Exprt in RIS Frmat (e.g. CITAVI, EndNte, PrCite, Reference Manager, Zter) - includes thse fields supprted by reference managers that utilize Research Infrmatin Systems (RIS) frmat fr bibligraphic management. (This wuld be useful if yu are at a remte lcatin and have bibligraphic management sftware such as PrCite r EndNte n yur hme r ffice cmputer. Yu culd save yur citatins at a schl r public library and imprt them int yur citatin library at hme.) Generic bibligraphic management sftware - includes all fields available with a citatin. EBSCOhst User Guide Print/ /Save 15 Octber 2011 supprt.ebsc.cm

16 Citatins in XML frmat - includes all fields in XML frmat. Click here t view a Dcument Type Definitin file fr a descriptin f each f the XML tags. Citatins in BibTeX frmat - includes citatin fields in BibTeX frmat. Citatins in MARC21 frmat - includes citatin fields in MARC21 frmat. Citatins in MARC21 frmat - includes citatin fields in MARC21 frmat. Direct Exprt t RefWrks - exprts citatins directly t RefWrks web-based bibligraphic management sftware. (Yur library must have a subscriptin t RefWrks t use this ptin. Yu must als set yur brwser t accept pp-ups.) Direct Exprt t EndNte Web - includes thse fields supprted by ISI's Direct Exprt technlgy fr exprting t EndNte Web. 3. Click Save. If yu saved yur citatins in a frmat that can be upladed t bibligraphic management sftware, the articles and citatins are displayed in yur brwser windw. Save frm yur brwser windw. Be sure t enter the path where the file shuld be saved (fr example, C:PrjectResearchInf). T save t a flppy disk, enter the path t the flppy drive (fr example, A:ResearchInf). Be sure t save as an HTML r text file. Click Save. If yu saved in Direct Exprt frmat and bibligraphic management sftware (such as PrCite r EndNte ) is installed n yur cmputer, that sftware shuld autmatically pen. Yu shuld be able t indicate whether t add the citatins in the exprt.txt file t a new r existing citatin library. EBSCOhst User Guide Print/ /Save 16 Octber 2011 supprt.ebsc.cm

17 T citatins in bibligraphic manager frmat: 1. Frm the pen result r frm the flder, click Exprt. The Exprt Manager panel appears. 2. Click the link at the tp f the Exprt Manger panel. 3. If yu are in the flder, the Remve these items frm flder after ing ptin is displayed. Indicate whether yu want t empty the flder f all saved items after e- mailing yur file. 4. Enter the Address. T send t mre than ne address, use a semicln between each address. (Fr example, name1@address.cm; name2@address2.cm). 5. Enter a Subject t appear n the subject line. (Fr example, Citatins fr tpic ABC.) (40 character maximum.) 6. Enter any Cmments yu wuld like t include with yur a file with citatins in - select ne f the fllwing: RIS Frmat (e.g. CITAVI, EndNte, PrCite, Reference Manager, Zter) - includes thse fields supprted by reference managers that utilize Research Infrmatin Systems (RIS) frmat fr bibligraphic management. (This wuld be useful if yu are at a remte lcatin and have bibligraphic management sftware such as PrCite r EndNte n yur hme r ffice cmputer. Yu culd save yur citatins at a schl r public library and imprt them int yur citatin library at hme.) Generic bibligraphic management sftware frmat - includes all fields available with a citatin. EBSCOhst User Guide Print/ /Save 17 Octber 2011 supprt.ebsc.cm

18 Citatins in XML frmat - includes all fields in XML frmat. Click here t view a Dcument Type Definitin file fr a descriptin f each f the XML tags. Citatins in BibTeX frmat - includes citatin fields in BibTeX frmat Citatins in MARC21 frmat - includes citatin fields in MARC21 frmat. Nte: Persistent links t the recrds are autmatically included in the and the exprt file. Citatins in MARC21 frmat - includes citatin fields in MARC21 frmat. Ntes: 7. T the results, click Send. Fr mre infrmatin n exprting files t bibligraphic management sftware, yu shuld review that prduct's dcumentatin. The Exprt Manager des nt supprt the Custmized Fields feature. EBSCOhst User Guide Print/ /Save 18 Octber 2011 supprt.ebsc.cm