Checking Accounts Manual

Transcription

1 Checking Accounts Manual Versión 1.9 KIU septiembre de

2 Módulo Cuenta Corriente Índice Introduction User's profile Display of Checking Accounts Consult Checking Account Add Accounts Delete Accounts Change Credit Amount Suspension Activate a Checking Account Add a Payment Add a Debit to Balance Payment Confirm a Payment Added by an Agency Activate/Deactivate credit card sales Establish Fixed Commisions Establish Commision by form of payment Cash Credit Card Establish a Maximum Amount of Commision Add an intervenient Agency in a Corporative Account History Issuing with Checking Account Refund of a Ticket issued with Checking account Ban a Checking Account to sale through BSP Reinstate a checking account from status UNA Generation of Summary of Checking Account Display of the Checking Account's Detail Display of the Summary in the History of the Checking Account...16 Versión 1.9 KIU septiembre de

3 Introduction The Checking accounts module allows the agencies that are outside of the BSP circuit to issue, as well as corporative client for the airline. In order to use this tool of liquidation the agencies or the airline should not be members of BSP If we are referering corporative clients, followed to the command should be an / indicator Once the issuing limit is reached, the system automatically blocks the issue until the the account is reguralize 1. User's profile KEYWORD: DUTY 1 Example: NOTE: You can search for the offices ID with the command DNO. DNO MAMAN MAMAN AVIATION, 65 YGAL ALON ST., TEL AVIV, TEL AVIV, IL TE/FAX: OFFICE: Example: NOTE: You can search the codes for corporation clients with the command DNC DNC TELEFONICA TELEFONICA (11003), BUENOS AIRES, AR TELEFONICA SUR (11009), BUENOS AIRES, AR 2. Display of Checking Accounts * *MJR /* Display all the checking accounts for agencies Display all the checking accounts for agencies of the city you added Display all the corporative checking accounts /*MJR Display all the coporative checking accounts of the city you added

4 3. Consult Checking Account AGENCIES: Commad CORPORATIVE: /11003 / Company code 4. Add Accounts AGENCIES /ADDUSD1000-Authorized... /ADD Adding indicator USD Currency for Payment 1000 Amount Paid Authorized... Free text, max. 100 characters CORPORATIVE /BUE1001/ADDARS15000/TELECOMUNICATIONS/BUE-Authorized.. / Corporative client code /ADD Adding indicator ARS Currency Amount paid / Slash TELECOMUNICA... Corporate client's name / Slash BUE City where the client belongs Authorized... Free text, max. 100 characters

5 5. Delete Accounts AGENCIES /DEL /DEL Delete indicator CORPORATIVE /BUE1001/DEL / Corporative client's code /DEL Delete indicator NOTE: Keep in mind, in both cases, that you can delete those agencies or corporative clients who didnt make any movement on their accounts. In case they did, you must suspend the account. 6 Change Credit Amount AGENCIES /MODARS10000-Autorized by... Commad /MOD Modification indicator ARS Currency New Amount Autorized by... Free text, max. 100 characters CORPORATIVE /21001/MODARS15000-Autorized by... / Corporative client's code /MOD Modification indicator ARS Currency New amount Autorized by... Free text, max. 100 characters

6 7. Suspension AGENCIES /SUSP-Due Payment... /SUSP Suspension indicatior Due Payment... Free text, max. 100 characters CORPORATIVE /21001/SUSP-Due Payment... / Corporative client's code /SUSP Suspension indicator Due Payment... Free text, max. 100 characters 8. Activate a Checking Account AGENCIES /ACT-Payment credited... /ACT Activation indicator Payment credited... Free text, max. 100 characters CORPORATIVE /21001/ACT-Payment credited... / Corporative client's code /ACT Activation indicator Payment credited... Free text, max. 100 characters

7 9. Add a Payment AGENCIES /PAYUSD1000-PAID TKT 135,1324,5 Office Id /PAY Payment Indicator USD Currency 1000 Amount Paid PAID TKT 13 Free text, max. 100 characters CORPORATIVE /21001/PAYUSD1000-PAID TKT 135,1324,5 / Corporative client's code /PAY Payment Indicator ARS Currency 1000 Amount Paid PAID TKT 13 Free text, max. 100 characters The payment added by the agencies will always stay pending for confirmation. 9.1 Add a Debit to Balance Payment AGENCIES /DBTUSD1000-Error on Payment /DBT Debit indicator USD Currency 1000 Amount Paid Error on Payment... Free text, max. 100 characters CORPORATIVE /21001/DBTARS1000-Error on Payment / Corporative Client's Code /DBT Debit indicator ARS Currency 1000 Amount Error on Payment... Free text, max. 100 characters

8 9.2 Confirm a Payment Added by an Agency /PAYOK13 /PAYOK Indicator for payment confirmation 13 Item number* * This item number is the one correspondent on the list of checking account 10.Activate/Deactivate credit card sales /CCON-AUTORIZED BY SALES MANAGER Office Id /CCON Indicator for Activation on credit card sales AUTORIZED BY... Free text, max. 100 characters /CCOFF-AUTORIZED BY SALES MANAGER /CCOFF Indicator for Deactivation on credit card sales AUTORIZED BY... Free text, max. 100 characters

9 11. Establish Fixed Commisions AGENCIES domestic flights commision /COMD12.55-Autorized Office Id /COMD Commision indicator for domestic flight Commision Percentage Autorized Free text, max. 100 characters AGENCIA international flights commision: /COMI9-Autorized... Office Id /COMI Commision indicator for international flights Commision Percentage Autorizado... Free text, max. 100 characters CORPORATIVE domestic flights commision /21001/COMD6-Autorized... / Corporative Client's Code /COMD Commision indicator for domestic flight Commision Percentage Autorizado... Free text, max. 100 characters CORPORATIVE international flights commision /21001/COMI3-Autorizado... / Corporative Client's Code /COMI Commision indicator for International flight Commision Percentage Autorizado... Free text, max. 100 characters In case you need to remove the commision, replace the percentage for N

10 12. Establish Commision by form of payment sale You can establish and define commision according the form of payment applying for the 12.1 Cash Commision for sales in cash: BUEA7760/CACOMD5-FREE TEXT BUEA7760 Office Id /CA Indicator for form of payment CASH COM Commision indicator D Indicator for Domestic, If its international then it will be an I 5 Commision Percentage FREE TEXT Free text, max. 100 characters (Mandatory) 12.1 Credit Card Commision for credit card sales BUEA7760/CCCOMD2-FREE TEXT BUEA7760 Office Id /CC Indicator for payment CREDIT CARD COM Commision indicator D Indicator for Domestic, If its international then it will be an I 2 Commision Percentage FREE TEXT Free text, max. 100 characters (Mandatory)

11 13. Establish a Maximum Amount of Commision You can establish a maximum amount of commision: If you wish to place the maximum amount of percentage for commision you will have to place it, like in the previous example, including an M at the end of the percentage This will allow the agency, when issuing, to input a percentage for commision equal or less to the one that you established (with the command KP) For example: BUEA7760/CCCOMD4M-FREE TEXT If the agency does not write the commision, the system automatically will apply the maximum amount (4 in this case ) When we verify the checking account we will see an M behind the defined amount for commision: Example: COMM.DOM.: 5.00%M If the agency place a higher amount t the system will answer: INVALID - COMMISION SETUP DISCREPANCIES 14. Add an intervenient Agency in a Corporative Account /ACME/AGTOLA-Authorized... / ACME Corporative client's code / Slash AGT Agency indicator OLA Agency's name (up to 30 characters) Authorized... Free text, max. 100 characters When you display the list you will see a column indicating the agency you added /* CITY CUSTOMER CREDIT AMOUNT CONTROL VOUCHERS COMM.DOM. COMM.INT. AGENCY MDZ ACME ARS NO OLA In order to erase the agency the command is: /ACME/AGT-Authorized. Its the same command, excepting the agency's name

12 15. History AGENCIES /H Office Id /H History Indicator CORPORATIVE /21001/H / Corporative client's code /H History indicator 16. Issuing with Checking Account The command to issue a tkt with invoice (corporative checking account) is : WK*FIN/BUE123 WK* FIN/ BUE123 Indicator FOP (form of payment) Corporative clients code 17. Refund of a Ticket issued with Checking account In ordet to refund a ticket issued in a checking account. you should execute the regular command to refund with the form of payment IN so that it can be accredited on the same account, Example: W*R /E123/PAX IS NOT TRAVELLING-ARS100.00/12.50XR*FIN/BUE123 The rest of the procedurement is exactly the same as in refund The system will accredit the amount on the command to the according checking account. Important: In the case the airline is refunding an amount that debits from the cash flow, you should not use the form of payment IN, instead you could use any of the other form of payment authorized by the airline (chash, credit card, etc)

13 18. Ban a Checking Account to sale through BSP This procedure appllies when an agency that was created with a checking account, begins to cash trough BSP. The command to ban the checking account is: BUEA7760/UNA-FREE TEXT BUEA7760 / Slash UNA Indicator to ban the checking account (UNA: Unavailable) FREE TEXT Mandatory and free text Important: In order to make this command the checking account should be in status SUSPENDED 19. Reinstate a checking account from status UNA This option will allow to reinstate a checking account in status UNA (UNAVAILABLE) The command is the following: BUEA7760/AVA-FREE TEXT BUEA7760 / Slash AVA Indicator for reinstate checking account (AVA: Available) FREE TEXT Mandatory and free text Important: Once you execute this command, the checking account will return to the previous status: SUSPENDED

14 20. Generation of Summary of Checking Account This allows the generation of a summary and to cut the information visualized on the display of a particular checking account. This will generate an archive with all the information updated and will add a message on the movements of the checking account with the balance of the account up to the day when you cut the information. This will ease the data reading when refer a checking acount and allows to save the archives that hold that information. In order to generate the summary with the information of an agency checking account you must execute the following command: BUEA7760/SUM10MAY08,CONTROLS@MAIL.COM-OK Descriptión: Indicator for checking account BUEA7760 / Slash (mandatory) SUM Indicator for SUMMARY 10MAY08 Date until you will generate the summary up to, Comma CONTROLES@MAIL.COM address where the summary will be sens OK Mandatory free text The answer will be: OK. SUMMARY SENT After the message, an is sent t with the data of the checking account up to the date indicated on the command. The will arrive with the following subject: XX INVOICE SUMMARY UP TO 10MAY2008 Description: XX INVOICE SUMMARY UP TO 10MAY2008 Airline Code Summary Up to Date indicated on the command Note: The date format should be DDMMMYY and it can't go further than present day If you add a fowardd the system will answer: CHECK DATE The details of the are: Attached invoice summary of BUEA7760 TRAVEL AGY from 23 Mar 2007 to 10 May 2008 Note: The times and dates are in AEP Local Time. The attached file arrives with the following name: Summary_XX_BUEA7760_10MAY2008.csv

15 Summary XX BUEA MAY2008.csv Summary Airline code Is the cut date for the generation of the file File extension To generate the summary of a Corporative checking account you have to enter the following command: /ACME/SUM10MAY08,CONTROLES@MAIL.COM-OK Description: Indicator for checking account ACME Corporative client's code / Slash SUM Indicator for SUMMARY 10MAY08 Date until you will generate the summary up to, Comma. CONTROLES@MAIL.COM address where the summary will be send OK Free text (mandatory) In the detail of the you will visualize the following information: Attached invoice summary of ACME-ACME SA from 23 Mar 2007 to 10 May 2008 Note: The times and dates are in AEP Local Time. The attached file will arrive with the following name Summary_XX_ACME_10MAY2008.csv Summary XX ACME 10MAY2008.csv Summary Airline Code Corporative client's ID Is the cut date for the generation of the file File extension

16 Important Once you've generated the summary you WONT be able to restore the information of the movements to the checking account. The generation of the summary is irreversible 20.1Display of the Checking Account's Detail When consulting the detail of the checking account you will visualize the following message, informing the balance that existed until the date of the generation of the summary. LOCAL DATE DEBIT CREDIT STATUS REFERENCE 1. 20/06/09 00:00: BALANCE UP TO 20JUN2009 In the detail you will see the balance for the date indicated in the command (For both columns, DEBIT and also for CREDIT) then you will see BALANCE UP TO and the date indicated in the command. Important The detail information before the cut date wont be availble anymore, you will be able to consult them with the file sens to the address. The display will be the same, whether you are seeing an agency checking account or a corporation checking account Display of the Summary in the History of the Checking Account The generation of the checking accounts summary is reflected on the history of the checking account just like the following: 1928/22JUN09 AEPXX-JF INVOICE SUMMARY UP TO 20JUN2009, SENT BY TO: JUAN@GMAIL.COM»»OK ADMINISTRACION Description 1928/22JUN09 UTC Time and date AEPXX-JF User that generate the summary INVOICE SUMMARY Checking account summary UP TO up to 20JUN2009 Date that you will generate the summary up to SENT BY TO Sent by to JUAN@GMAIL:COM address where they sent the summary >> >>OK ADMINISTRACION Text added in the command when generate the summary