USI Electronic Medical Records Athletic Trainer System. New Student-Athletes

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1 USI Electronic Medical Records Athletic Trainer System New Student-Athletes Please view the website and complete the following items. Preferred deadline is July 17 th, This is required information; your athletic participation will not be approved without full completion. This information is necessary for us to provide effective medical services. You thoroughness is appreciated. * Use either Mozilla Firefox, Google Chrome, or Safari when completing the paperwork. If you are using Internet Explorer, you will need to disable the pop-up blocker in order to complete the pages. NEW Student Athletes: See instructions below for setting up your ATS Electronic Medical Records Account and then complete the following sections. Log on to Click on "ATS Athlete Portal" Enter the information as follows for a new user: ID: new Password: new Database: atsusi

2 Once you enter the system you will need to complete the information under the General, Insurance and Contact Tabs: You MUST fill in the following: 1. Select Team(s) you will be competing for 2. Full Name 3. Gender 4. Date of Birth 5. Phone and Cell Numbers (with area code) 6. address (USI school ) 7. Home Address 8. School Address 9. Athlete ID: please make it your first initial, followed by your last name. (Example: John Smith would be jsmith) 10. Alternate ID: enter your USI student ID number (Example: ) 11. Password: enter your choice of password (Be sure to write it down and save it!) *You will receive an with your log-in information and password. Please save this for future reference. 12. Also enter Race and Ethnicity if you please. 13. If Medical Alerts, Allergies or Current Medications apply to you, please enter that information into the boxes at the bottom. 14. Upload a picture (headshot) if you please. 15. Click Save Athlete Information

3 Next you will click on the Insurance tab at the top left of the page:

4 Insurance: You need to complete everything in yellow and any other information on your insurance card. Either Upload Front and Back of Insurance Card or send/bring card to the Athletic Training Room. If you do not have primary insurance you need to click the box that the top that says No Primary Insurance. Next Click on the Contacts Tab: Contacts: This is your EMERGENCY CONTACT. Complete everything; it is a good idea to list more than one person in the event that we cannot reach your first choice in an emergency.

5 Be sure to SAVE ATHLETE INFORMATION at the bottom left of the screen. You will see a box that confirms your work has been saved. You will see the main screen with multiple tabs across the top now. When you get to this page, click on the Insurance tab and Contact tab to confirm your information. If you need to add or edit this information click on the ADD or EDIT buttons below the tabs. You will now NEED to complete the Forms on the Forms Tab: Make sure you hit SAVE after completing each section!

6 Forms: Under this tab you need to complete the Pre-Participation Form, Sickle Cell Form and Consent Form. *Pre-Participation: This is a Medical History; You MUST complete all 6 pages then save at the end. Under the forms tab you will see a drop-down menu. Select Pre-Participation, then click on NEW the right. The form will open below. * Sickle Cell Form: Read the NCAA recommendations and information on Sickle Cell Trait (SCT) and testing. There are 3 options for you to choose from regarding submission of SCT test results or a waiver to decline testing. You should answer YES to only one option and NO to the other two options. 1) Submit SCT test results from newborn screening; 2) Submit recent SCT test results or; 3) Read and sign the waiver. - To get SCT testing done you have two options 1) Quest Lab provides student-athlete services, scheduled online at or 2) The USI University Health Center ( ). Either testing option will be at the expense of the student-athlete. - To submit SCT test results you can fax results to Athletic Training at , scan and to sjhooker@usi.edu or lheline@usi.edu; or upload to ATS in the efiles tab (See instruction below).

7 *Consent Form: You MUST read and initial each paragraph and sign the bottom. *Instructions to upload to ATS: 1) Click on the efiles tab. 2) In the description box type in a name/description of the file you are uploading. (ie. Sickle Cell Trait Test Results) 3) Document Type: Form 4) File: Click on Choose File. Choose your file to upload from the file you save it to on your computer. (Scan or the file and save it on your computer to select when uploading.) Please contact Scott Hooker or Laura Heline with any paperwork questions. is preferred at sjhooker@usi.edu or lheline@usi.edu.