Electronic Disposition System Access and Navigation User Manual

Transcription

1 Electrnic Dispsitin System Access and Navigatin User Manual Nvember 22, 2013

2 EDS Access and Navigatin User Manual Revisin Histry Versin Date Authr/Organizatin Descriptin V Pauline Petersn Dcument draft V Krystian Staniszewski Updated screenshts. Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 2 f 13

3 EDS Access and Navigatin User Manual DISCLAIMER In this disclaimer prvisin: Crwn means Her Majesty the Queen in right f the Prvince f Alberta; Minister means the Minister respnsible f the Alberta Sustainable Resurce Develpment; Their emplyees means and includes each, any and every fficer, emplyee, servant and agent f either r bth f the Crwn and the Minister and withut limiting the generality f the freging, and includes emplyees f the Crwn and the Minister emplyed in Alberta Sustainable Resurce Develpment. EDS means the Electrnic Dispsitin System and all prgrams, hardware, dcumentatin, functins and services frming a part theref r assciate therewith. The Crwn, the Minister and their emplyees and the cntractrs and technical advisrs f the afresaid: (a) Make n warranty r representatin, whether expressed r implied, t any persn with respect t this material r dcumentatin f EDS r as t the service, perfrmance, quality, merchantability r fitness f any part f the afresaid fr any purpse; and (b) Shall nt be liable fr any actin, damages r claims, whether ccasined by negligence r therwise, that any persn, user, Subscriber r any emplyees f the afresaid may hereafter have, allege r becme entitled t (including but nt limited t any claim f third-party cntributin f indemnity, any ecnmic r mral lss, r direct, immediate, special, indirect r cnsequential damages which d, may, r are alleged t arise as a result f: (i) The use f this material r dcumentatin r EDS r any service cnnectin therewith; r (ii) Any errr r missins in data r any lss r partial lss f data r incmplete retrieval f infrmatin, even if any r all f the Crwn, the Minister r their emplyees were advised f the pssibility f such risk, actin, claims r damages, including damages sustained r actins brught by third parties and claims made against the Subscriber by third parties. The entire risk f lss relating t r assciated with the quality and perfrmance f EDS and any prduct and results theref shall be assumed by the Subscriber and by any ther user f EDS. Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 3 f 13

4 EDS Access and Navigatin User Manual Table f Cntents 1. EDS Overview Hurs f Operatins EDS Use Restrictins: Dispsitins AOA Maintenance Attachment Requirements Dcuments Plan Package Security Accunts and Passwrd Prcess EDS Username and Passwrd Maintenance GOA Accunt Maintenance User Access Prcess System Lgin Timeuts Navigatin EDS Frnt Page Lgging Off SecureXNET Getting Supprt Appendix A Accunt Request Frm Appendix B Applicatin fr LSAS Client ID Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 4 f 13

5 EDS Access and Navigatin User Manual 1. EDS Overview EDS is an nline service that allws clients t submit specified applicatins/amendments and dcuments fr surface dispsitins t SRD electrnically. Presently EDS has 3 subsystems: Surface Dispsitins allws fr submissin f specified purpse cdes fr License f Occupatin (LOC), Mineral Surface Lease (MSL), Pipeline Agreement (PLA), Pipeline Installatin Lease (PIL), Easement (EZE), Vegetatin Cntrl (VCE) and Rural Electrificatin Assciatin (REA) dispsitin types. Surface Material Lease allws fr submissin f Surface Material Lease (SML) and assciated License f Occupatin (LOC) dispsitins. AOA Maintenance allws fr submissin f Area Operating Agreement (AOA) Mnthly Status Reprts. Fr details abut each f the subsystems please review the individual User Manual. EDS will allw clients t submit applicatins and amendments during extended hurs. It will als prvide validatin f selected data fields at the client wrkstatin thereby assisting the client t minimize the pprtunity fr errrs n the submissin. Applicatins that are accepted by EDS fr uplading t Land Standing Autmated System (LSAS) will be assigned an activity number by EDS and ed back t the client alng with a cpy f the applicatin. The pprtunity that will be prvided by this autmated system will ensure that clients are prvided with efficient and cnsistent service. 1.1 Hurs f Operatins EDS Supprt help desk is available Mnday t Friday 8:15 am t 4:30 pm except statutry hlidays. The system is available frm 6:30 am t 10:00 pm everyday. 1.2 EDS Use Restrictins: Dispsitins EDS is limited t MSL, LOC, PLA, PIL, EZE, VCE, SML and REA dispsitin types fr prcessing applicatins and amendments. Applicatins r amendments prcessed using EDS at this time must have nly ne applicant. The maximum number f different dispsitins types n a plan is tw. Cnfirmatin Number can nly be used nce. One selected purpse fr each dispsitin type nly. Multiple plans fr an activity will nt be accepted. Clients and stakehlders invlved must be active and registered in LSAS Successful submissin des nt dente apprval by the Crwn AOA Maintenance AOA Maintenance is limited t the submissin f the Mnthly Status Reprt 1.3 Attachment Requirements Dcuments All dcuments submitted t the department ther than the plan submissin package and the AOA Mnthly Status Reprt must be in a Micrsft Wrd (.dc) r prtable dcument frmat (PDF). Dcuments that require imaging must be scanned t the fllwing standard and cnverted int a PDF frmat fr submissin. Black & white Clur 300 dpi 150 dpi The file naming must nt cntain spaces r mre than ne dt (perid). Use f special characters such as *, -, (, %, $, r % are nt allwed in the file name. Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 5 f 13

6 EDS Access and Navigatin User Manual Plan Package Other than filing administrative amendments, a plan package is required fr all applicatins and amendments. The plan package is an encrypted file that is prduced and dwnladed frm the Plan Cnfirmatin Service (PCS) system. Within this encrypted file is the plan in a PDF frmat, CAD drawing and an attributin file, XML. 1.4 Security Accunts and Passwrd Prcess Clients require an LSAS Client ID; the applicatin and instructins t acquire an ID is lcated in Appendix B. T access the EDS yu will require a GA accunt and passwrd t lg int SRD SecureXNET prtal and a username and passwrd t access EDS. Fill ut the accunt request frm and the filled frm t eds.supprt@gv.ab.ca. Allw 7 t 10 business days fr prcessing. Each staff using EDS must have a GA accunt and EDS username. Staff frm EDS Supprt will cntact the user t cnfirm infrmatin n the frm and will prvide an EDS lgin ID and passwrd. The frm will then be frwarded t the GA Accunt Maintenance staff fr further prcessing. Once the accunt is created an will be sent t the applicant t activate the accunt and prvide a passwrd. Within the yu will be directed t a website, where yu will select t Activate EXTERN ADS User Name. Yu are respnsible fr the status and security f yur wn GA EXTERN ADS User Name and passwrd. Passwrd Rules: Passwrds must be at least 7 characters lng; Passwrds must nt include any part f yur user name fr example, if yur user name was "Kelly.De",yur passwrd culd nt cntain either "Kelly" r "De"; Passwrds must include at least ne Upper case letter (A, B, C,...); Passwrds must include at least ne lwer case letter (a, b, c,...); Passwrds must include at least ne number (1, 2, 3,...); Passwrds must NOT be reused that is, when changing yur passwrd, yu must use a new passwrd; Passwrds can include special characters; That is, ` # $ % ^ & * ( ) _ + - = { } [ ] : " ; '?,. Passwrds shuld NOT be simple nes, s, avid such things as: spuse's and children's names, r initials, alphabetic sequences (like "Abcdefg1"), repeated strings (like "111111aA"), clurs (like "Green001"), seasns (like "Winter01"), cnsecutive keys n the keybard (like "Qwerty12"), mnth names, r Wrds frm the dictinary. Sme examples f valid passwrds are. 1. P1nk4D0g2 2. Tr1An2gle{ 3. Pi44nkd2g 4. 93r2bT$ Once yu have cmpleted the activatin an will be sent t cnfirm the activatin. Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 6 f 13

7 EDS Access and Navigatin User Manual EDS Username and Passwrd Maintenance Infrm EDS Supprt f changes t staffing, addresses and phne numbers. If there are any errrs r missin t the cntact infrmatin n the applicatin r amendment frm cntact EDS Supprt t crrect GOA Accunt Maintenance Every 90 days an will be sent t each GA accunt hlder t change the accunt passwrd. The will direct yu t a website t change the passwrd. 1.5 User Access Prcess Industry clients will be required t perfrm the fllwing steps t access the EDS: 1. Open a Web Brwser (i.e. Internet Explrer, Netscape r Mzilla Firefx). The web applicatin will place a ckie in yur system during yur sessin. The ckie is remved nce yu have lgged ut r nce yu have clsed dwn yu internet brwser. 2. Within the address bar f the brwser, type the fllwing URL: 3. The fllwing SRD SecureXNET windw is displayed: 4. Select the Electrnic Dispsitins System link 5. The fllwing windw is displayed 6. Enter the apprpriate GA User Name and Passwrd infrmatin. Select GA Client Accunt Type frm the drpdwn list. GA Emplyee GA Client External Client 7. Click n the Lgin buttn. 8. If the lgin authenticatin is successful, the fllwing windw will display: 9. Enter yur EDS User Name and Passwrd then click the lgin buttn. 10. In the event f a keystrke errr, this prcess can be started again by right clicking yur muse and selecting Refresh r by clsing this windw and returning t the SecureXNET windw and selecting the EDS link again. T end yur sessin f EDS simply clse dwn yu brwser Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 7 f 13

8 EDS Access and Navigatin User Manual 1.6 System Lgin Timeuts SecureXNET will time ut after ne hur f idle time. The system will autmatically lg yu ut. Simply lg back in. EDS will timeut after 5 minutes nce data is cmmitted t the database and n respnse has been displayed. This time ut ccurs when the database is queried and yu are waiting fr EDS t respnd. 1.7 Navigatin EDS functins like mst web applicatins, ther than the Enter and Back keys n yur brwser. Please use the buttns prvided t navigate t the pages required. Buttns Submit Back Crrect Brwse Cancel Next Finish Display & Print Frm Hyper Link Click here t crrect the abve frm Click here t crrect attachments Descriptin This buttn is lcated n the bttm f the review page. When the buttn is selected the data prvided is cmmitted t the database. This buttn is lcated n the bttm f mst pages. The buttn is selected t g back t the previus page. This buttn is available when the system detects that there is an errr in the data prvided. Selecting the buttn allw the uses t g t the page with the errr. This buttn is used t brwse fr the attachments. Selecting this buttn pens a file-brwsing windw. Select the file required by highlighting the file, r duble clicking n the file and select the OPEN buttn n the windw. This buttn is used t return t the main page. This buttn is lcated at the bttm f mst pages. Selecting this buttn frwards t the next page in the prcess. This buttn is lcated n the successful submissin page (the last buttn in submitting a successful applicatin r amendment). Selecting this buttn returns yu t the main page. This buttn enables yu t print r save the applicatin r amendment frm. Selecting this buttn launches Adbe Reader where yu can select t save r print the files. This Link is lcated under each frm in the Submissin Review page. This gives the user an pprtunity t make crrectins t a frm. This Link is lcated under each frm in the Submissin Review page. This gives the user an pprtunity t make crrectins t the attachments. Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 8 f 13

9 EDS Access and Navigatin User Manual 1.8 EDS Frnt Page After successfully signing n, Industry Clients will be presented with a menu that ffers tw service ptins. The service ptins are: Public Land Dispsitin Applicatins & Amendments Create applicatins Amend dispsitins Amend tw assciated dispsitins Amend One f tw assciated dispsitins Amend an existing dispsitin and create a new assciated dispsitin Plan package submissin fr paper applicatins and amendments Fr further details regarding Public Lands Applicatins and Amendments please review Electrnic Dispsitin System Surface Material Lease User Manual and Electrnic Dispsitin System Surface Dispsitins User Manual psted n the Lands website Area Operating Agreement Maintenance Submissin fr AOA Mnthly Reprts Fr further details regarding Public Lands Area Operating Agreements please review the Area Operating Agreement Maintenance User Manual psted n the Lands website Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 9 f 13

10 EDS Access and Navigatin User Manual 1.8 Lgging ff SecureXNET Select Sign Off SecureXNET URL n the SRD SecureXNET page Click n the Submit buttn r simply clse the SRD SecureXNET windw Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 10 f 13

11 EDS Access and Navigatin User Manual 2. Getting Supprt If there are any prblems with the SecureXNET lgin cntact the GA help at and select ptin 1. EDS Supprt Team Phne enquiries regarding lgin accunts/passwrds r system prblems shuld be directed t: Alex Crsland (780) Sharn Yap (780) Krystian Staniszewski (780) Pauline Petersn, Team Lead (780) Divisin Receptin (780) System and Dcumentatin Feedback Please send any feedback r suggestins t eds.supprt@gv.ab.ca Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 11 f 13

12 Appendix A Accunt Request Frm EDS Access and Navigatin User Manual External GOA User ID Create Frm The fllwing infrmatin is required fr each external client that will require a GA accunt t access specific extranet services available thrugh SecureXNET. CLIENT INFORMATION First Name: Initial: Last Name: Title: Phne: ( ) Fax: ( ) Cmpany: Branch: Sectin: Flr: Address: Prvince: Supervisr Name: Start Date: Building: City: Pstal Cde: Phne ( ) Expiry Date: Prvide Client Address (fr GOA r EXTERN ID nly requests): Additinal Infrmatin: (SecureXNET service required) Cmpany Client ID (LSAS) The persnal infrmatin cllected n this frm is cllected in accrdance with S. 33(c) f the Freedm f Infrmatin and Prtectin f Privacy (FOIP) Act, RSA 2000, Chapter F-25. Yur persnal infrmatin is used t create a user-id fr yur use while accessing GOA extranet services thrugh SecureXNET, r ther reasnably related administrative purpses. Yur persnal infrmatin will nt be used fr ther purpses withut yur cnsent unless required r authrized by law. If yu have any questins abut the cllectin, use r disclsure f yur persnal infrmatin please cntact Mike Michaud, Sectin Head, 2 nd flr, Street, Edmntn, Alberta T5K 2G8, Phne (780) Instructins/Ntes: Fr EDS r PCS accunt requests Fill in the abve frm and t eds.supprt@gv.ab.ca EDS Supprt will cntact the abve persn at the phne number indicated t verify the address and infrmatin befre requesting a GOA accunt. An EDS accunt will be prvided t the client at that time. It is imprtant that the Client s middle initial be entered, as it may be required in the case f duplicate names. The accunt shuld be created within five t ten days. Once accunt is created, the applicant will be ntified. Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 12 f 13

13 Appendix B Applicatin fr LSAS Client ID Fax r mail the filled ut applicatin t the address r fax number belw. EDS Access and Navigatin User Manual Client Registry, Client Services Alberta Department f Energy 3rd Flr, Nrth Petrleum Plaza Street Edmntn, Alberta T5K 2G6 Fax (780) Date: Re: Request fr LSAS Client ID fr applicatin f surface dispsitins n Public Lands. Individual s Name: (please print) r Cmpany Name: (please print) Address: Phne: ( ) FAX: (ptinal) ( ) Signature: Nte: - Cmpany name must be registered under Business Crpratin Act - Individuals name must be the legal name - N trade names - N partnerships Nv 22, 2013 EDS Access and Navigatin User Manual 2013 Gvernment f Alberta Page 13 f 13