Proposal On Visitor Management System For Client

Transcription

1 Proposal On Visitor Management System For Client

2 Visitor Management System - Current Problems - Solutions Overview - System Features - Benefits of VMS

3 No proper recording Simply write a name & give different identity Difficult to track visitor in/out time Record book can be misplaced easily Hand written records can be difficult to read Do not have tight control No initiative to check and verify visitor Possi le e posure of isitor s perso al particular Written details limit of use Hard to tra e a d erif isitor s ide tit

4 Solution Overview Branch A Branch N 5

5 Secure Sign In/Out Quick and Easy Registration (Mykad/Passport/Driving License) User Define what to read from Mykad Visitor Card/Paper/Label Badge Printing with Template Design Print on Rewrite Card (PVC or with Contactless Chip) Visitor Form/Slip Issuance Photo Capture (Visitor or Vehicle) Material Check IN/OUT with Photo Blacklist Unwanted Visitor with Photo Alert Smart Search (search 60K records in 3 sec) Import/Export Visitor (with photo) and Host Details Active Directory Integration Display Recent 8 visitor photo snap shot list with time Parking Management with Alert when Parking is Full Emergency Evacuation Report with Photo (Print or ) Group Check-out Export All Reports to Excel, XML, HTML,CSV and PDF Format Integration to Third Party Access Control System Visitor Permitted Time SMS or on visitor arrival Pre Appointment and Web Module Management with Alert [HTML format with photo & Text format for mobile version] *

6 System Features 1 SNAP Shot of VISITOR Check IN Window-based system with point-and-click feature with friendly user interface (GUI) 7

7 System Features Co t Detail Visit of Visitor

8 S ste Features 1 Co t recent CHECK IN/ OUT SNAP SHORT

9 S ste Features 1 Co t Optional Device Scanner Document (Passport/Driving License) Passport MRZ Reader 10

10 Optional Visitor s Slip /Sti ker La el a d Re rite Card 11

11 System Feature 3 Various Visitor Reports 12

12 System Feature 4 Blacklist Visitor 13

13 System Feature 5 Optional ViMS Integrated with Door Access Control System

14 Tripod Access System Auto drop arm when no power supply Easy to maintain (Local Parts) Clear LED indicator Anti-tailgating

15 Flap Barrier Pedestrian

16 System Features 6 Import /Export

17 System Features 7 Alert VISITOR ARRIVAL ALERT Dear Mr/Mrs. Adam Tan, You have a visitor at the reception\security desk. Please proceed to the reception\security desk and escort your visitor. VISITOR INFORMATION Visitor Name Tan Soong Ling Visitor NRIC Visitor Photo Visitor Company Visit Purpose Visiting Floor Visitor Mobile Remarks Individual Admission Ground Floor N/A N/A Regards, Reception\security management

18 System Features 8 WEB Pre appointment

19 Process of setting Pre appointment (OPTIONAL 1) Website link to VIMS (Another Page) with Single Sign ON Login detail from Automate Login Set ETA of Pre appointment Detail and Save Set Pre-appointment by Search Current Visitor DB or Add new visitor IC and Name Auto pre appointment Confirmation to visitor With QR Code Self Service KIOSK for Visitor to Check IN and Print the Visitor Label Pass. Visitor Pre appointment record Will be display when user slot in Mykad Passport or Search by Pre appointment list. VISITOR ARRIVAL ALERT Dear Mr/Mrs. Adam Tan, You have a visitor at the reception\security desk. Please proceed to the reception\security desk and escort your visitor. VISITOR INFORMATION Visitor Name Tan Soong Ling Visitor NRIC Visitor Photo Visitor Company Individual Visit Purpose Admission Visiting Floor Ground Floor Visitor Mobile N/A Remarks N/A Regards, Reception\security management upon Visitor Check IN

20 Process of setting Pre appointment (OPTIONAL 2) Website link to VIMS (Another Page) with Single Sign ON Login detail from Automate Login/ Set ETA of Pre appointment Detail and Save Set Pre-appointment by Search Current Visitor DB or Add new visitor IC and Name Auto pre appointment Confirmation to visitor With QR Code VISITOR ARRIVAL ALERT Dear Mr/Mrs. Adam Tan, You have a visitor at the reception\security desk. Please proceed to the reception\security desk and escort your visitor. VISITOR INFORMATION Visitor Name Tan Soong Ling Visitor NRIC Visitor Photo Visitor Company Individual Visit Purpose Admission Visiting Floor Ground Floor Visitor Mobile N/A Remarks N/A Regards, Reception\security management Self Service KIOSK for Visitor to Check IN and Print the Visitor Label Pass. upon Visitor Check IN

21 Web Management Features User & Host Management All ViMS Client reporting Online Visitor CheckIn view Host Pre appointment management (by location/branches) System Management Module Pre-appointment Approval Module

22 Pre appointment Approval Module

23 Online Check In View Module

24 Benefits of our solution Keep and track visitors movement (whose who, where and when, purpose of visit) Qui k a d a urate a to erif isitor s Reducing human errors Speedy visitor check-in process MyKad reading /Option to read Passport using MRZ reader Function to Capture Photo of Members,Visitor Driving License and Passport by using webcam Solution Support Multiple Smart Card Platform Qrcode /Mifare/EM/HID PROX/HID iclass Print professional quality Visitor Label Pass with Photo Various report for example Over Stay report; Material Check In/Out Report ; Emergence Evacuation Report Web Pre Appointment features with Visitor Alert Real time monitoring of number of visitors in the organization with Summary Visitor CHECK/IN today and overall Better management for building and security as all visitor activities are monitored Enhance reputation of company by improving customer services Integration to third party access control system 25

25 Our Track Records (Education)

26 Our Track Records (Private)

27 Our VIMS Experience and References Parliament

28 Case Study "ViMS certainly make the registration and tracking of our visitors and contractors a lot easier. We only accept visitors through our pre-appointment system at the manufacturing facility. ViMS interfaces with our system and allows the printing of visitor photo on the rewriteable pass for positive identification. This is important because we have a large number of workers on site and deal with numerous visitors daily. Jaafar Omar, Assistant General Manager, Panasonic Manufacturing

29 Case Study "CALMS Technologies helped us deliver the right solution to our client in managing visitors. The Visitor Management System or ViMS enhances visitors experience to MIMOS while ensuring the security of their facility. ViMS allows visitors to be registered quickly and accurately using either MyKad or Passport. In the past there were several cases where visitors forgot to return their pass cards. ViMS provided a simple but effective solution in the form of drop box check out mechanism to address this issue. Implementation was a breeze because ViMS is fully integrated with MIMOS Building Pedestrian barrier and existing Card Access System. Aikky Yap Wei Loong, General Manager, MDT Group of Companies

30 Case Study "The days of printing arrival s and passing them to the guardhouse to screen our visitors are long gone since we implemented ViMS. We now have a hasslefree and paperless solution that complements our existing in house preappointment system. ViMS simplifies our operation and definitely is a cost effective solution for us! Pang Yu Fatt, Security Manager, IRIS Corporation

31 Case Study The implementation of the One Card system for our new state-of-the art plant in Pulau Indah was another milestone for us. CALMS Technologies One Card solution integrates seamlessly with our existing e-hr and door access systems. It allows us to issue staff ID cards that could be automatically used for meal subsidy, door access and finger print attendance. CALMS made it possible for us to operate in a smart environment, which not only simplifies our operation but most importantly enhances the security of our plant system through integrated visitor management. Mr Lau, Facilities Manager

32 Case Study

33 Case Study ViMS Interface with Evoxen Parking System Auto issue paper barcode ticket Auto checkout when ticket scan at out barcode reader