Microsoft. Word Core Skills. Microsoft Office Word 2010 Lesson 1: Getting Started Courseware #: 3240
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1 Microsoft Office Lesson 1: Getting Started Courseware #: 3240
2 Lesson 1 Objectives identify elements on the screen use the Quick Access Toolbar use the Ribbon work with text move around the document identify screen symbols use Backstage to save, open, or create new documents switch between documents save in different file formats close a document add document properties CCI Learning Solutions Inc. 2
3 Looking at the Screen CCI Learning Solutions Inc. 3
4 Looking at the Screen ScreenTips Quick description of feature CCI Learning Solutions Inc. 4
5 Using the Quick Access Toolbar Contains buttons for frequently used commands Can be customized Can be positioned above or below Ribbon CCI Learning Solutions Inc. 5
6 Using the Ribbon Tabs work similar to menu commands Contextual ribbons appear when active Different color than normal interface Use to hide or to show ribbon CCI Learning Solutions Inc. 6
7 Using the Ribbon Can use keyboard to activate Press H to access the Home tab Press K to access Line Spacing options CCI Learning Solutions Inc. 7
8 Working with Text Shows where you currently are Moves to the right as you type new text Deleting Text Delete character to the right using Delete Delete character to the left using Backspace Word Wrap When you fill line with text, next word automatically flows or wraps to next line of paragraph Press Enter to end each paragraph of text Blank Lines Paragraph with no text To insert, press Enter To remove, move to blank line and press Delete CCI Learning Solutions Inc. 8
9 Identifying Screen Symbols Spelling error Grammatical error Contextual error Hide top & bottom margins Show top & bottom margins Show/hide formatting marks No proofing errors Paragraph mark A proofing error exists Text wrapping mark Check for proofing errors Tab mark AutoCorrect item AutoCorrect Options Paste options Spaces mark Soft page break mark Manual page break mark CCI Learning Solutions Inc. 9
10 Moving Around in the Document Click to move insertion point Scroll bars Keyboard options (for quick access): Next/Previous character / Next/Previous word Ctrl+ / Beginning/End of line Home/End Beginning/End of document Ctrl+Home/End Next/previous line / Next/previous paragraph Ctrl+ / Go to Ctrl+G CCI Learning Solutions Inc. 10
11 Saving Documents Maximum of 255 characters Should identify contents quickly Cannot use: / \ : *? < > Word automatically assigns.docx When file name in shaded box, type to replace previous file name Can save file to any location you can access Be careful about files with same name CCI Learning Solutions Inc. 11
12 Saving Documents To save the first time or for changes to existing document: Click Save on the Quick Access toolbar Click File, Save Press Ctrl+S To save document with different name: Click File, Save As Press F12 CCI Learning Solutions Inc. 12
13 Creating a New Blank Document To create a new blank document: Click File, New, Blank document Press Ctrl+N Word assigns name of Document# Keeps track of new documents created this session CCI Learning Solutions Inc. 13
14 Using the New Dialog Box Click File, New CCI Learning Solutions Inc. 14
15 Switching Between Documents To switch between multiple documents: On View tab, in Window group, click Switch Windows, or click Word button on taskbar to display preview of each open document, or if Word in Restore Down view, click title bar for document to switch to CCI Learning Solutions Inc. 15
16 Saving as Another File Format Use Save as type field in Save As dialog box CCI Learning Solutions Inc. 16
17 Working with the Compatibility Mode Check for issues between versions Click File, Info, Check for Issues, Check Compatibility CCI Learning Solutions Inc. 17
18 Converting a Document Convert to format Be very careful if others use earlier version CCI Learning Solutions Inc. 18
19 Closing a Document To close document: Click File, Close Click Press Ctrl+W or Ctrl+F4 When all documents closed: See grey screen with only File tab available CCI Learning Solutions Inc. 19
20 Opening a Document To open document: Click File, Open Press Ctrl+O or Ctrl+F12 Click File, Recent May need to navigate to location where file saved CCI Learning Solutions Inc. 20
21 Using Document Properties Click File, Info CCI Learning Solutions Inc. 21
22 Using Document Properties CCI Learning Solutions Inc. 22
23 Using Document Properties CCI Learning Solutions Inc. 23
24 Using Downside is every recipient gets own copy of document Need to merge changes or add comments made by others To send document using in Word: Click File tab, click Save & Send, click Send Using Send as Attachment Send a Link Send as PDF Send as XPS Send as Internet Fax CCI Learning Solutions Inc. 24
25 Using Send as Attachment Creates new message with your document as attachment Send as Link Creates new message containing hyperlink to document Send as PDF Send as XPS Send as Internet Fax Convert document into PDF (Portable Document Format) before sending Convert document into XPS format before sending Convert document into electronic fax file and send using internet fax software on your local computer CCI Learning Solutions Inc. 25
26 Using Save to Web Use web-based storage service Office Web Applications Free to use and given 25 GB storage space Need Windows Live ID to access files in Public folder at any time in My Documents folder only accessible by you To save document to SkyDrive from Word: Click File tab, click Save & Send, click Save to Web CCI Learning Solutions Inc. 26
27 Using Save to Web CCI Learning Solutions Inc. 27
28 Using SharePoint Facilitates document sharing for authorized users: Shared network drives to store documents Document version control Workflow control Social networking Other shared communications CCI Learning Solutions Inc. 28
29 Using SharePoint To save document to SharePoint from Word: Click File tab, click Share, click Save to SharePoint CCI Learning Solutions Inc. 29
30 Using SharePoint CCI Learning Solutions Inc. 30
31 Summary of Lesson 1 identify elements on the screen use the Quick Access Toolbar use the Ribbon work with text move around the document use Backstage to save, open, or create new documents switch between documents save in different file formats close a document add document properties identify screen symbols CCI Learning Solutions Inc. 31
32 Review Questions 1. Explain how the Ribbon is organized. 2. Provide examples of when you might use a template to create a new document. 3. Explain why you would save a file in another format other than the document format. 4. How can the Compatibility Mode affect a file? 5. Provide an example of how you might use the information shown for a file s properties. CCI Learning Solutions Inc. 32
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