FI-ES ALBATROSS IMPLEMENTATION GUIDE

Transcription

1 FI-ES SYSTEMS PVT LTD FI-ES ALBATROSS IMPLEMENTATION GUIDE FI-ES ALBATROSS V5 A Tour operation Management System FI-ES ALBATROSS IMPLEMENTATION GUIDE tells the user How to do the implementation. It will guide through the steps following which a user can successfully implement FI-ES ALBATROSS.

2 Objective This document is designed to provide users with instructions on implemeting Fi-es Albatross. With step by step procedure, it s like a route map to help user in implementation process. Albatross Installation Albatross can be installed by running setup provided with Albatross setup pack. Albatross Installation guide will lead you through entire installation process. After you've installed Fi-es albatross, an icon FIES Albatross will appear on the desktop screen. FI-ES Systems Pvt Ltd Page 1

3 Getting Started with Albatross Implementation Step 1 Double click Albatross icon on desktop. Load window for creating Company Master. Fig 1(1). The image that is given as company logo should be in BMP format and it should have minimal size. Fill out company information and select proceed. Fig 1(1) Window as shown in Fig 1(2) is displayed. Fig 1(2) Fill out Country information and select proceed. Window as shown in Fig 1(3) is displayed. FI-ES Systems Pvt Ltd Page 2

4 Fig 1(3) Fill out Currency details and select proceed to the next step. Window as shown in Fig 1(4) is displayed. Fig 1(4) FI-ES Systems Pvt Ltd Page 3

5 Fill out financial Year details of the company. Click OK. Company is created. Step 2 Login window will appear. Login as Admin. The User Name and Password are admin. Fig 1(5). Fig 1(5) While login a message for registering the product is displayed. Fig 1(6). Fig 1(6) Click Yes. Company Registration window is displayed. Fig 1(7). FI-ES Systems Pvt Ltd Page 4

6 Fig 1(7) Click Print Product Renewal Form and save the Excel Sheet. Procedure To Register The Product: Send Excel sheet to Get product key from Fi-es. Provide Product key in the corresponding field and click Ok to register the product, Logout from product. After entering the product key, for registering the product click on the Renewal button. After completing the registration, you will get a message as shown in Fig 1(8). Fig 1(8) FI-ES Systems Pvt Ltd Page 5

7 Step 3 Login as Admin. Company window is loaded. Fig 1(9). Fig 1(9) Select the company and click on the Open button, the module selection window will appear. Fig 1(10). Fig 1(10) Select the Admin module. The Admin module will load. Fig 1(11). FI-ES Systems Pvt Ltd Page 6

8 Fig 1(11) Select users. Users window will appear. Fig 1(12). Fig 1(12) FI-ES Systems Pvt Ltd Page 7

9 Fill out necessary information and click Ok. Newly created user can now access the Albatross Systems. Step 4 Login as normal user. Fig 1(13). Fig 1(13) Select the Company Name and then click on the OPEN button. Fig 1(14). Fig 1(14) FI-ES Systems Pvt Ltd Page 8

10 Select the Accounts module from the module selection window. Fig 1(15). Fig 1(15) Step 5 Select Country from Master menu. Country master window will appear. Click on the New Button and create new Currency. Fig 1(16). Fig 1(16) FI-ES Systems Pvt Ltd Page 9

11 Step 6 Select Department from Master menu. Department master window will appear. Right click on the loaded window Fig 1(17) and select Add to add departments. After selecting the Add option the Department window will load and add the departments Fig 1(18). Fig 1(17) Fig 1(18) FI-ES Systems Pvt Ltd Page 10

12 Step 7 Select Currency from Master menu. Currency Master Window will appear. Click on the New Button and create new Currency. Fig 1(19). Fig 1(19) Step 8 Select Exchange Rate from Master menu. Exchange Rate window is displayed. All currencies provided in Currency Master are listed here except the one set as Company Currency. Fig 1(20). Fig 1(20) Double click on a currency detail and provide exchange rate, and click Ok. Fig 1(21) Fig 1(21) FI-ES Systems Pvt Ltd Page 11

13 Step 9 Select Settings from Defaults menu. Settings window is displayed. Fig 1(22). Fig 1(22) Provide all necessary settings and click Ok. Step 10 Select Miscellaneous Settings from Defaults menu. Settings window is displayed. Fig 1(23). Fig 1(23) FI-ES Systems Pvt Ltd Page 12

14 Provide all necessary settings and click Ok. Step 11 Select Invoice Preview Settings from Defaults menu. Invoice Preview Settings window will appear and provide the settings. Fig 1(24). Fig 1(24) Step 12 Select Prefix from Defaults menu. Prefix window will appear.. Fig 1(25). FI-ES Systems Pvt Ltd Page 13

15 Fig 1(25) Provide prefix for all interface. For that double click on the interfaces names, the Prefix Entry window will appear. Fig 1(26). Fig 1(26) Provide prefix for all interfaces. All Prefixes should end with a /. FI-ES Systems Pvt Ltd Page 14

16 Step 13 Select Opening Balance Entry from Defaults menu. Opening Balance Entry window will appear and provide opening balance Fig 1(27). Fig 1(27) To perform opeining invoice and Opening bill, Opening Bill and Opening Receipt, opening debit/credit note the Albatross system provides Opening invoices, Opening Bills, Opening Receipts, Opening Payments and Opening Dr\Cr Note interfaces. Step 14 Log off the Accounts module and again login as normal user and select Reservation module from the module selection window. Fig 1(28). Fig 1(28) FI-ES Systems Pvt Ltd Page 15

17 Step 15 Select the Setting from the Main menu Fig 1(29), the settings window will appear Fig 1(30) provides the Settings Fig 1(29) Fig 1(30) FI-ES Systems Pvt Ltd Page 16

18 Step 16 Select Market from Masters menu. Market Master Window will appear. Click on the New Button and create new Market Fig 1(31). Fig 1(31) Step 17 Select Country from Masters menu. Country Master Window will appear. Click on the New Button and create new Country Fig 1(32). Fig 1(32) Step 18 Select City from Masters menu. City Master Window will appear. Click on the New Button and create new City Fig 1(33). Fig 1(33) FI-ES Systems Pvt Ltd Page 17

19 Step 19 Select Tour Operator from Masters menu. Tour Operator Master Window will appear. Click on the New Button and create new Tour Operator Fig 1(34). Fig 1(34) Step 20 Select Room Category from Master menu. Room Category Master Window will appear. Click on the New Button and create new Room Category Fig 1(35). Fig 1(35) FI-ES Systems Pvt Ltd Page 18

20 Step 21 Select Room Type from Master menu. Room Type Master Window will appear. Click on the New Button and create new Room Type Fig 1(36). Fig 1(36) Step 22 Select Meal Plan from Master menu. Meal Plan Master Window will appear. Click on the New Button and create new Meal Plan Fig 1(37). Fig 1(37) Step 23 Select Transfer Type from Master menu. Transfer Type Master Window will appear. Click on the New Button and create new Transfer Type Fig 1(38). FI-ES Systems Pvt Ltd Page 19

21 Fig 1(38) Step 24 Select Resort from Master menu. Resort Master Window will appear. Click on the New Button and create new Resort Fig 1(39). Fig 1(39) FI-ES Systems Pvt Ltd Page 20

22 Step 25 Select Payment mode from Master menu. Payment mode Master Window will appear. Click on the New Button and create new Payment mode Fig 1(40). Fig 1(40) Step 26 Select Person Type from Master menu. Person Type Master Window will appear. Click on the New Button and create new Person Type Fig 1(41). Fig 1(41) Step 27 Select Flight Schedule from Master menu. Flight Schedule Master Window will appear. Click on the New Button and create new Flight Schedule Fig 1(42). Fig 1(42) FI-ES Systems Pvt Ltd Page 21

23 Now the system is ready to go live On finishing STEP 27, user will be in a stage to proceed with normal Albatross transactions. User can do the Reservations using the above fed informations and after that it is possible to do the invoicing, billing, receipting, payment and settlement against the reservation. Please refer the Albatross User Manual and Albatross Process Flow Manual for getting detailed explanations about the transactions. You can find both Manuals from Albatross Accounts module under the HELP menu. Feel free to contact support@fi-es.com for any doubt and clarification. FI-ES Systems Pvt Ltd Page 22