Agenda. Regular Parks and Recreation Board DATE: THURSDAY FEBRUARY 1, 2018 TIME: 5:15 P.M. - COUNCIL CHAMBERS, CITY HALL

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1 Agenda Regular Parks and Recreation Board DATE: THURSDAY FEBRUARY 1, 2018 TIME: 5:15 P.M. - COUNCIL CHAMBERS, CITY HALL CITY OF WAUPACA MISSION STATEMENT: The city of Waupaca s mission is to lead creatively, plan wisely and spend prudently to provide the services that ensure a safe and vibrant community. General Business: A. Roll Call B. Approval of Agenda C. Approval of Monthly Reports: Recreation Reports Revenue and Expenditure Report D. Sandy Abraham Court Update E Youth Program Agreement Status F. Motiff Property Update G. Rotary Riverview Park Plan Update H Capital Project Update I. February Department Events: Winter Rec Fest Family Trivia Night Any other Business Adjournment Aaron Jenson Parks and Recreation Director PLEASE NOTIFY THE CLERK S OFFICE IF YOU ARE UNABLE TO ATTEND. PLEASE ADVISE THE CITY CLERK S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS.

407 School Street Waupaca, WI 54981 parknrec@cityofwaupaca.org www.waupacaparknrec.com Phone: 715.258.

2 407 School Street Waupaca, WI Phone: /25/2018 Parks and Recreation Director s Report January, 2018 Special Events: Please consider keeping your schedules open for Saturday, February 10 th as we will be hosting our 4 th annual Winter Rec Fest Event at Swan Park from 3:00pm to 7:00pm. Sledding, ice skating, snowshoeing and fireworks will be the main attractions before the fireworks which are scheduled to start at 6:45pm. The Recreation Center will be working alongside 96.3FM WILW on Saturday, February 17 th to host a Family Trivia Night at the Recreation Center. Concession will be sold and prizes will be awarded to teams in attendance. Parks/Facilities: Work is still continuing on the Rec Center key fob project. Josh Werner is looking to have this project completed within the next two weeks. As noted in my last report, Josh has and Sheldon have been constructing Sara s office. This was an approved capital project for the Senior Center. This was needed in order to provide a quiet and private place for our Senior Center Coordinator to conduct work while being accessible to our Senior Center members. Work should be completed within the next two weeks. We have been working with Justin Berrens and Roger Hansen on determining an appropriate project for the remaining $10,000 in a Phase 3 South Park Grant. We have always intended to use these remaining funds to address levels of phosphorus and sediment being dumped into Shadow Lake. After speaking with Justin, Roger and the DNR we believe the most effective option is to work towards improving the storm water facilities from the Lower South Park parking lot. Justin is communicating with a DNR representative to determine final design and proper permitting. Staff has attended youth baseball and youth softball association meetings this month. Both organizations are looking to once again donate money towards improvements of Swan Park. Projects of interest are turf surfacing in the three original batting cages and shade structures over bleachers. We will continue to work with them through this process. I cannot say enough about all the benefits these board members have provided through programming, tournaments and park improvements. Our youth associations have been great assets for our community. The new security camera system that has been in place for just a couple weeks has already caught an act of theft. An individual was caught stealing two I-Pads from an office in the Senior Center. The Waupaca Police Department was able to track down the perpetrator later that afternoon and the I-Pads were recovered in good shape.

3 407 School Street Waupaca, WI Phone: Administration: Our virtual tour of the Rec Center is now live and posted on our website and social media. This project was referred to in the December report. In working with Jeff Robinson, we now have a 3D model that will serve as a promotional piece in which people can tour the Rec Center from their home and see rental rates as they navigate the building from their computer. A meeting to discuss the 2018 Youth Program Agreement was held on Tuesday, January 23 rd involving myself, Mayor Smith, Caroline Murphy (Farmington), and Mark Jensen (Farmington). Farmington has agreed to pay the amount outlined in the Fund 80 proposal ($62,771) which is an increase of $1,193 from last year but falls short of the requirements under the Youth Program Agreement for Because Dayton and Waupaca have met the 2018 requirements, the Township of Farmington residents will be charged a $12 per participant surcharge in addition to the regular program fee. This is another development in Youth Program Agreement that highlights the importance an alternative structure to the youth program agreement. A committee meeting was held for the Rotary Riverview Park planning process on January 18 th. This meeting was the first time the committee was shown preliminary numbers assigned to various projects outlined in the plan. Staff also have a presentation along with Brennan Kane to Rotary on Wednesday, January 24 th. Phone meetings with Wisconsin DNR and DOT grant specialists are currently being conducted. This plan will be presented at Park Board and eventually City Council as things become finalized over the next couple months. *For additional information on recreation and Senior Center programs please refer to Andrew s and Sara s reports included in the packet.

4 Senior Center Report for January 2018 by: Sara Reybrock Membership: We currently have 333 members signed up for 2018 Staffing: Helen Halverson will once again join the senior center staff. She will be working as a fitness instructor and assisting with volunteer coordination, healthy cooking and mindful meditation. Our goal this year is to build our volunteer base and work closely with community organizations to develop a program that supports better mental health options for seniors. Programs: Deann De La Ronde, local artist, will be offering a new style of oil painting in February Evening computer classes are to begin in February (Tuesdays and Thursdays 5:30 7:30) We will be opening our doors from 7:30 3:30 in February and offering an afternoon program on Fridays Seniors will volunteer to help make soup for Winter Rec. Fest As requested by our men s pool league, we will be offering another session of pool league in February Renovations: The new senior center office is underway and looks fantastic. The new office will provide a clearly identified check in area, organization for staff communication, and security for personal & professional materials. Taxes: AARP will be offering free tax services to the community again this year. The program will be held every Tuesday from February 6 th to April 10 th. They will be available on a first come, first serve basis from 10:00 am to 2:00 pm. Grants: Living Well With Chronic Condition: As part of a grant we received, Janet Heiner and I will be trained as co facilitators to offer a 6 week course in living well with chronic conditions 2x/year. This is a free course. Training begins in March. We will offer the course in April. Sip and Swipe Café: We continue to offer this 4 week easy tablet training monthly Tai Chi Adapted Form: Initiation of this program will be offered in March. As part of the grant we have to complete 52 hours of the program and track attendance. Sara Reybrock, Director

5 January Report Below are current numbers for Youth and Adult programs with recent registration dates: Program: # of participants: Beginner Soccer 16 Adult Pickleball 5 teams Community Events: We are nearing our fourth annual Winter REC Fest at Swan Park on Saturday, February 10 th from 3 7PM. We will be shooting off fireworks at 6:45pm to finish off the event. As usual we are coming down to the wire with snow this time of year. We are hopeful for a big snowfall before the event so the sled hill is ready to go. I will update on how things went and the estimated number of community members who come out. Youth Programs: We finished off the first year of our Intermediate Basketball with great success. We made this program a level harder than beginner basketball and the kids made some good strides. We offered different things for signing up such as shorts, basketballs or shooting shirts. The kids were excited to get them and I think we have a good thing going with our new basketball offerings. Registration is ongoing for our next Beginner Soccer program. Everything is set up and ready to go at this point. We are working to add more offerings to the Eco Park as well by starting a building workshop in February. Participants will be able to build different bird house and a bat house depending on which program they sign up for. Adult Programs: Registration is ongoing for our spring seasons. We offer the same Women s Volleyball, Coed Volleyball and Pickleball leagues as in the fall. Registration ends and programs begin in February so you will see an update next month. Andrew Whitman Recreation Program Supervisor

6 Deposit Date (All) Current Month-2018 January Money Type (All) Money Type (All) Row Labels YTD-Sum of Amount Sum of Amount Accounts Sum of Amount (blank) 0.00% 513 Beer Permit $ Beer Permit $ % 511 Shelter Rental* $ 4, Shelter Rental* $ 4, % 508 Rec Center Room Rental* $ 1, Rec Center Room Rental* $ 1, % 514 Shelter Deposit $ 3, Shelter Deposit $ 3, % 521 Adult Basketball* $ (13.79) 521 Adult Basketball* $ (13.79) -0.12% 507 Rec Center Concessions* $ Rec Center Concessions* $ % 703 Membership Fees* $ Membership Fees* $ % 504 Youth Membership* $ Youth Membership* $ % 523 Adult Volleyball* $ Adult Volleyball* $ % 501 Youth Programs $ Youth Programs $ % Grand Total $ 11, Grand Total $ 11, %

7 CITY OF WAUPACA REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR 1 MONTHS ENDING JANUARY 31, 2018 GENERAL FUND Current YTD BUDGET AMOUNT VARIANCE % OF BUDGET FEES: PARK BEER PERMITS $ $ $0.00 ($179.71) % FEES: PARK SHELTER HOUSES $2, $2, $0.00 ($2,661.26) % FEES: CONCESSIONS SWAN PARK $75.60 $75.60 $0.00 ($75.60) % FEES: REC DEPT: MEMBERSHIP $ $ $0.00 ($202.61) % FEES: REC DEPT: YOUTH PROGRAMS $7.56 $7.56 $0.00 ($7.56) % FEES: CONCESSIONS REC CENTER $ $ $0.00 ($392.76) % FEES: SENIOR MEMBERSHIP $2, $2, $0.00 ($2,752.52) % FEES: SENIOR TRAVEL $55.00 $55.00 $0.00 ($55.00) % FEES: SENIOR PROGRAMS $ $ $0.00 ($302.40) % TOTAL $6, $6, $0.00 ($6,629.42) % TOTAL FUND REVENUES $6, $6, $0.00 ($6,629.42) % SR CITIZENS: WAGES $1, $1, $0.00 ($1,785.96) % SR CITIZENS: PT WAGES $ $ $0.00 ($918.45) % SR CITIZENS: PT RETIRE $ $ $0.00 ($187.46) % SR CITIZENS: SOCIAL SECURITY $ $ $0.00 ($295.14) % SR CITIZENS: GRP HLTH INS $ $ $0.00 ($416.68) % SR CITIZENS: LIFE INS $3.40 $3.40 $0.00 ($3.40) % SR CITIZENS: POSTAGE $ $ $0.00 ($500.00) % REC ADMIN: WAGES $7, $7, $0.00 ($7,003.53) % REC ADMIN: PT WAGES $ $ $0.00 ($205.92) % REC ADMIN: PT RETIRE $ $ $0.00 ($147.14) % REC ADMIN: SOCIAL SECURITY $ $ $0.00 ($776.26) % REC ADMIN: RETIREMENT (R) $ $ $0.00 ($562.49) % REC ADMIN: GRP HLTH INS $2, $2, $0.00 ($2,064.88) % REC ADMIN: LIFE INS $10.04 $10.04 $0.00 ($10.04) % REC ADMIN: INC PROTECT $44.02 $44.02 $0.00 ($44.02) % 01/25/ :04 PAGE: 1

8 GENERAL FUND Current YTD BUDGET AMOUNT VARIANCE % OF BUDGET REC ADMIN: CAR /CELL PHONE $ $ $0.00 ($275.00) % REC ADMIN: SUPPLIES $19.96 $19.96 $0.00 ($19.96) % YOUTH PROGS: PT WAGES $81.46 $81.46 $0.00 ($81.46) % YOUTH PROGS: SOCIAL SECURITY $9.65 $9.65 $0.00 ($9.65) % YOUTH CTR: PT WAGES $2, $2, $0.00 ($2,565.31) % YOUTH CTR: PT RETIRE $97.15 $97.15 $0.00 ($97.15) % YOUTH CTR: SOCIAL SECURIT $ $ $0.00 ($259.42) % REC BLDG :PARTTIME $1, $1, $0.00 ($1,508.89) % REC BLDG : PT RETIRE $83.21 $83.21 $0.00 ($83.21) % REC BLDG : SOCIAL SECURITY $ $ $0.00 ($144.92) % REC BLDG: LIFE INS $0.92 $0.92 $0.00 ($0.92) % PARKS: WAGES $2, $2, $0.00 ($2,636.65) % PARKS: CALL-IN PAY $60.12 $60.12 $0.00 ($60.12) % PARKS: SOCIAL SECURITY $ $ $0.00 ($260.75) % PARKS: RETIREMENT (R) $ $ $0.00 ($247.50) % PARKS: GRP HLTH INS $1, $1, $0.00 ($1,251.81) % PARKS: LIFE INS $3.99 $3.99 $0.00 ($3.99) % PARKS: INC PROTECT $22.32 $22.32 $0.00 ($22.32) % PARKS: ELECTRICITY ($39.81) ($39.81) $0.00 $ % PARKS: WATER SEWER $9.81 $9.81 $0.00 ($9.81) % PARKS: SUPPLIES $37.83 $37.83 $0.00 ($37.83) % CEM: WAGES $2, $2, $0.00 ($2,281.95) % CEM: SOCIAL SECURITY $ $ $0.00 ($264.85) % CEM: RETIREMENT (R) $ $ $0.00 ($237.69) % CEM: GRP HLTH INS $ $ $0.00 ($312.51) % CEM: LIFE INS $2.70 $2.70 $0.00 ($2.70) % CEM: INC PROTECT $22.93 $22.93 $0.00 ($22.93) % CEM: CAR/CELL PHONE $50.00 $50.00 $0.00 ($50.00) % CEM: DIESEL FUEL $0.00 $0.00 $0.00 $ % TOTAL $27, $27, $0.00 ($27,630.86) % TOTAL FUND EXPENDITURES $27, $27, $0.00 ($27,630.86) % NET REVENUES OVER EXPENDITURES ($21,001.44) ($21,001.44) $0.00 $21, % 01/25/ :04 PAGE: 2

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