A Quick Start Guide for teachers: Working with Report cards in eteacher on MXWEB

Transcription

1 A Quick Start Guide for teachers: Working with Report cards in eteacher on MXWEB

2 Welcome to eteacher on mxweb! This guide is intended to introduce you to eteacher on mxweb and help you become familiar with the tools and options you now have available to you to help you complete your reports. eteacher on mxweb has many exciting advantages over other traditional report card management systems. Here are some of the exciting things that you can look forward to: 1. Work from anywhere! If you have access to the internet and a web browser, you have all you need to get working on your reports. Your student information, marks and comment libraries are available to you 24 hours a day from both work and at home. You no longer need to worry about moving files or keeping things on disk. Mxweb does it for you. 2. Collaborate! You are working as part of a network. Share your comment libraries with any staff member you like or borrow someone s existing comment library and save yourself some time. Work together with your school to produce a master comment library and everyone can have access to it. 3. Real time! View your student s term marks as they are entered in the system school wide to better determine how they are doing overall each term or semester. grade. 4. Flagging! Flag students and apply comments to them automatically according to 5. Preview! Call up a.pdf preview of your student s report card at any time to see exactly how the final report will look like on printing. 6. Line counter! You no longer have to guess how much room you have left to write your student comments. Mxweb does it all for you by providing a handy line counter that accurately displays the amount of room you have left in your subject's comment box. 7. Teachers can now see all their student data, but can only edit their own comments.

3 Getting Started: Logging into your account. In order to access your eteacher mxweb account you will first need to log into the system. By now you should have received the username and password assigned to your for your account. To log into your account please visit our login page located here: Enter your username and password in the appropriate fields and click the LOGIN button log Need Help? Send in a tech help to system tech help, with the subject line eteacher.

4 Getting started: MXWEB MAIN MENU When you first log into your mxweb account using your assigned username and password you will arrive at the mxweb main menu. From this screen you have access to a number of tools. Here is a brief overview of what they can be used for: PROFILE SETTINGS COMMENT BUILDER HELP MANUALS eteacher Change your personal details such as name and address information. Reset your password. If you have different roles within a school or belong to more than a single school within the system you can switch you profile using this tool. Change your language preferences. Change your dictionary preferences. Change the size of icons within mxweb. Build, edit and share your personal comment library. View online help manuals and videos for any of mxweb s application. Begin working with the eteacher MXWEB application.

5 eteacher: Main Menu eteacher Main Menu: The eteacher main menu is divided into three main segments: Plan, Assess and Report. In this guide we will be focusing on the Report section. If you would like to get to work on your report cards, choose the Report Cards section from this menu. Note: If you would like to change how your name appears on your reports, use the Change Display Name option at the very top of eteacher s main menu.

6 eteacher: Report Card Editor When you first enter the Report Cards section of eteacher you will be presented with a list of your classes. Click on the name of the class you would like to begin working with from the selection presented on the left hand side of your screen. You will notice that a series of icons are now available along the top of your screen. At any time you can access your Comment Library, The Expectation Browser clicking on these icons will open up these tools in separate windows while letting you continue to work in your original report card editor window.

7 eteacher: Report Card Editor (continued) Once you ve selected your class, you will be presented with a list of your students in alphabetical order. Click on a student s name on the left hand side to open up the report card editor. This interface will change appropriately to the type of class you are currently working with. In the image above we are working with a homeroom class and have access to learning skills. At the bottom of the screen appears the comment box, you can used this box to type in comments for your student reports or apply comments to it from your comment library.

8 eteacher: Report Card Editor (continued) Pictured here is another example of this interface, this time we are looking at a mathematics class. Note that all the appropriate strands are displayed and marks can be selected from the drop down menu for each strand. The comment box appears within each class editor and contains a number of important tools listed along its left hand side. PDF PREVIEW call up and exact.pdf preview of your students final report card. ERASER Clear contents of comment box. SPELL CHECK - Run spell checker on your comment box contents. VIEW Expand the size of your comment box, giving yourself more room to work comfortably if you are using a smaller screen.

9 eteacher: Report Card Editor : List View Marks can also be entered in for you entire class all at once by using eteacher s list view option. This is just one of many views available to help you quickly complete your reports.

10 eteacher: Report Card Comments Similar to list view, report card comments can be seen at a glance for each of your classes. This view allows you to see all marks and comments for each student in your class. You may print these out at any time by using the print icon located at the top of the page.

11 eteacher: Student Comment View You may also generate a Student Comment view, this gives you the marks and comments assigned for a student in your class for all of their subjects. You can use this view to gain a sense of how they are progressing in the current term and use this information to produce appropriate comments for the report card.

12 eteacher: Comment Library Your comment library can be accessed at any time from within the eteacher report card editor. This will give you access to all of your private and shared libraries. Click the [+] sign beside each folder to reveal the subfolders or comments contained within. Your comments will be displayed according the levels they have been assigned. Clicking on a comment will send it down to the Preview box at the base of this window. Here you can make changes and tweak the comment to you liking before applying it. Click the following symbols to apply you comments: Will apply comments to all currently flagged students. Will apply comments to the currently selected student in the report card editor only. User the Insertion Mode pull down menu to change how the comment will be applied to the report card, either appending, replacing or inserting the comment as needed.

13 eteacher: Expectation Browser The expectation browser can be accessed at any time from within the eteacher report card editor. Use this to browse and view the entire current curriculum expectations for your area. Choose by Grade, Subject, Strand and Section until you find the expectations you need. You can use these as a reference while building your comment library or applying comments to report cards. Highlight the expectation you need with your mouse and copy / paste as needed into your comment fields or click on the expectation entry to move it into your comment box within the report card editor.

14 Comment Builder Comment Builder The comment builder tool can be used to create a personal bank of comments that you can apply to your report cards. Comment library s are attached to your personal account and can be accessed any time you are using the mxweb system. You can also share them with any other user within your school or school board. Comments can be organized within folders and arranged within a hierarchy. You can create folders within folders allowing you to organize your library by grade, class or strand. Comments and folders can also be cut and pasted allowing you to rearrange your library as you like. If you are a previous user of eteacher Desktop you can import your old eteacher comment library into the MXWEB system by using the Import Comment Library tool located at the top of Comment Builder screen.

15 Comment Builder The following eight steps will take you through the creation of your first comment library. 1 Click the New Library Icon. This will create a new empty library for you to start entering you comments. Enter a name for your new Library in the text box shown. 2 In this example we are naming our library: My New Library 3 Choose the number of levels your comments will contain. Give each level a logical name of your choosing. A simple example of a three level comment library:

16 Your newly created Comment Library will now appear under the list of My Libraries on the left hand side of the screen. 4 Click on your new library name to start working on your comments. 5 Click on the New Folder icon to create a new folder in your library. Give your folder a name of your choosing. In this example we have chosen the name My First Folder Your new folder will now appear below your Library. Click your new folder name in order to start creating comments within it. 6 Click on the New Comment icon

17 7 Enter in a name of your choosing that is descriptive of this new comment. Enter in the appropriate comments for each level. Click save when you have finished entering in your comments. 8 Your comment will now appear as shown within your com- ment library. Use the icon to delete a com- ment. Use comment. the icon to edit a Congratulations! You have build your first comment library.

18 eteacher: Comment Library: Importing your old comments. If you have a comment library on your desktop version of eteacher you can easily bring them into the mxweb version of eteacher and use them there! It is a simple two step process. Step One: Export your comment library from eteacher desktop. Choose the Report / Comment Builder section of eteacher desktop. Choose the Export Tab. Select the comments you would like to export from you library from the right hand side column. Give you library a name and click the Save as.. button in the bottom right hand corner. Save you library as a.tab file.

19 eteacher: Comment Library: Importing your old comments (part two) Step Two: Import your comment library into eteacher mxweb Login into your mxweb account and open the your comment builder by clicking on the comment builder icon from the main mxweb page you will see just after logging into the system. Click the Import Comment Library icon from within the Comment Builder. (indicated below) Choose eteacher Comment Library as you Library format and browse to yourexported eteacher.tab file. Give your Library a Name and click to the Import File button to import you comments. Done!

20 eteacher: File Exchange Tool The file exchange tool can be accessed from the Reports section of the eteacher main menu. This interface allows you to sync your MXWEB data with the eteacher Desktop version or create a take hope file that you can download to your desktop. Choose the type of export you would like to generate either eteacher4, Generic or Trillium and click the Export Data button to create your export file.