Robert Flemming. May 21, Dear Vendor:
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1 DU PAGE HIGH SCHOOL DISTRICT West Highridge Road ~ Villa Park, Illinois ~ DuPage County Phone: (630) ~ Fax: (630) May 21, 2008 Dear Vendor: This is to solicit your proposal to furnish and deliver assembled Computer/Network Equipment to DuPage High School District 88. These supplies shall be delivered as noted in the Schedule of Proposals. Included are the Schedule of Proposals and two "Certification Sheets". Each should be completed in detail, signed, and returned in a sealed envelope clearly marked, "Proposal Computer/Network Equipment. DuPage High School District 88 reserves the right to change quantities, reject any or all proposals, negotiate final pricing, and make awards in the best interest of this school district. Proposals are due on or before Monday, June 2, 3:00 p.m. If you have any questions, please contact me at (630) If you have any technical questions with respect to the schedule of proposals, please contact Jim Zhang at (630) Sincerely, Robert Flemming Robert Flemming Director of Business Services Enclosures: Instructions to Vendors Certification Sheets (2) Schedule of Proposals
2 PRICE PROPOSAL FOR TECHNOLOGY DUPAGE HIGH SCHOOL DISTRICT 88 DUPAGE COUNTY, ILLINOIS PROJECT: To Furnish and Deliver Assembled Computer/Network Equipment to DuPage High School District 88. INSTRUCTIONS TO VENDORS Sealed proposals will be received in the Business Office for the Board of Education, DuPage High School District 88 at the place and date as follows: Business Office Board of Education DuPage High School District West Highridge Road Villa Park, Illinois Due Date: Monday, June 2, 3:00 p.m. Any proposals that are incomplete submitted orally, by telephone, , facsimile or any other form or received after the time and date specified may not be considered. Proposals shall be made on the items as listed in the "Schedule of Proposals". Specifications for these items are included in the Schedule of Proposals. Prices quoted in a proposal shall be guaranteed for a period of sixty (60) days after the due date for proposals. Purchase orders will be awarded based on the best interest of DuPage High School District 88, as determined solely by its Board of Education. Proposals shall be submitted on forms to be provided by the Owner and completed in full. The sealed envelope containing your proposal should be plainly marked: " PROPOSAL Computer/Network Equipment. The School District reserves the right to reject any or all proposals and to waive minor informalities in any proposal. Should the vendor find any discrepancies in, or omission from, any of the documents or be in doubt as to their meaning, he shall advise the School District which will issue necessary clarifications to all prospective vendors by means of addenda as may be appropriate. Quantities shown are reasonable estimates. The School District reserves the right to adjust quantities in its best interest at the time of contract award without a change in unit prices proposed. Title and Risk of Loss: Title to the goods herein described shall not pass until said goods have actually been received by the School District or its consignee, notwithstanding any agreement to the contrary, including, but not by way of limitation, any agreement to pay freight, express, or other transportation or insurance charges. Risk of loss prior to such actual receipt by the School District or its consignee shall be borne by the Vendor. Nothing herein contained, however, shall be construed to deprive the School District of its interest, or limiting such interest, in the goods herein described prior to such actual receipt.
3 Delivery: All proposal prices must be a delivered price, F.O.B. the School District s destination, with all transportation and handling charges paid by the Vendor. Rejection and Cancellation: The School District reserves its rights to reject any goods and to cancel all or any part of this sale if the Vendor fails to deliver all or any part of the goods described in this invitation to propose in accordance with the terms, conditions, and specifications contained herein. Acceptance of any part of the goods covered by the invitation to propose shall not obligate the School District to accept future shipments nor deprive it of its rights to revoke any acceptance theretofore given. If the Vendor ceases to conduct its operations in the ordinary course of business (including inability to meet its obligations as they mature), or if any proceeding under bankruptcy or insolvency laws is brought by or against the Vendor, or if a receiver for the Vendor is appointed or applied for, or if an assignment for the benefit of creditors is made by the Vendor, the School District may cancel this order without liability except for deliveries previously made or for goods covered by the invitation to propose then completed and subsequently delivered in accordance with the terms, conditions, and specifications contained herein. All goods shall be new and the best and latest model of their respective kinds, without flaws or defects of any kind and shall carry the manufacturer's guarantee covering any defects of material or workmanship. Rejected goods shall be removed at the expense of the Vendor, including transportation both ways, promptly after notification of rejection. As to rejected goods, the Vendor shall bear all costs of inspection and all risk of loss. The School District will accept no goods containing asbestos. Waivers: The School District s waiver of any breach or failure to enforce any of the terms, conditions, and specifications of the invitation to propose shall not in any way affect, limit, or waive the School District s right thereafter to enforce and compel strict compliance with every term, condition, and specification hereof. State Tax: The School District is exempt from paying Illinois Use tax, Illinois Retailer's Occupation tax, Federal Excise taxes, and any federal transportation tax. Certification: A. Vendors must certify that they are not barred from responding to this project as a result of a conviction for either bid-rigging or bid rotating under Article 33E of the Criminal Code of A certification form is provided in these specifications, which must be signed by a duly authorized agent of the bidding company, notarized, and returned with your proposal. Failure to do so shall disqualify your proposal. B. Vendors must certify they shall provide a drug-free workplace for all employees engaged in the performance of work under this contract in accordance with section 3 of the Illinois Drug-Free Workplace Act. A certification form is provided in this specification, which must be signed by a duly authorized agent of the Vendor, notarized, and returned with your proposal. Failure to do so shall disqualify your proposal.
4 PRICE PROPOSAL FOR TECHNOLOGY DU PAGE HIGH SCHOOL DISTRICT 88 DU PAGE COUNTY, ILLINOIS PROJECT: To Furnish and Deliver Assembled Computer/Network Equipment for DuPage High School District 88 SCHEDULE OF PROPOSALS All items are to be delivered to: Addison Trail High School, 213 N. Lombard Road, Addison, IL and Willowbrook High School, 1250 S. Ardmore Avenue, Villa Park, IL Item #1 - Qty 1 CTO HP ProLiant DL580 G5 Rack Server (Including all of the following items Duplicates indicate the number of items needed.) EQUIPMENT SPECIFICATIONS PART # HP ProLiant DL580 G5 Rack Server B21 Quad-Core Intel Xeon Processor X7350 (2.93GHz/2x4M 130W) L21 Quad-Core Intel Xeon Processor X7350 (2.93GHz/2x4M 130W) B21 Quad-Core Intel Xeon Processor X7350 (2.93GHz/2x4M 130W) B21 Quad-Core Intel Xeon Processor X7350 (2.93GHz/2x4M 130W) B21 HP 32GB Fully Buffered DIMM PC X2GB DR LP Memory G DL580 G5 Memory Board Kit B21 HP 32GB Fully Buffered DIMM PC X2GB DR LP Memory G HP SAS SFF 8-Bay SAS Backplane Expansion B21 Storage controller HP Smart Array P400i Controller HP SA P400i 512MB and Battery-backed write cache upgrade battery B21 HP Smart Array P800 Controller B21 Network card Dual embedded NC371i Multi-function Gigabit Network Adapters HP NC510C PCI Express 10 Gigabit Server Adapter - Low Profile B21 HP NC510C PCI Express 10 Gigabit Server Adapter - Low Profile B21
5 Media Drive HP slimline DVD+RW 8X drive B21 Power supply Two (2) HP 1200W 12V Hotplug AC Power Supplies 2 HP 1200W 12V Hotplug AC Power Supplies PS Server management Integrated Lights Out 2 (ilo 2) Standard Management 2 HP 1.83m 10A C13-UL US Power Cords AF556A-XX2 Warranty 3 years parts, labor and onsite service (3/3/3) standard warranty HP Care Pack, 3 Years, 4 Hours, 24x7, Hardware, ProLiant DL580 Monitor HP L inch LCD Flat Panel Monitor - Analog/Digital U4608E GE178AA#ABA Spare Hard Drives Not included in Server ITEM #1 $ Total Item #2 - Qty 2 CTO HP ProLiant DL320 G5p SAS/SATA Server (Including all of the following items. Duplicates indicate the number of items needed.) EQUIPMENT SPECIFICATIONS PART # HP ProLiant DL320 G5p Server B21 Quad-Core Intel Xeon processor X L21 (2.4GHz, 8MB L2 cache, 95 Watts, 1066MHz FSB) Memory HP 8GB Unbuffered Advanced ECC PC DDR 4x2GB Memory GB Software Microsoft Windows Server 2003 R2, Standard Edition Academic + 5 CALS (Pre-Installed) Storage controller Integrated Intel 82801GR Serial ATA Host Controller Drive cage HP 4-Bay Drive Cage (1U) B21 Hard Drive HP 300GB Hot Plug 3.5 SAS 15,000 rpm Hard Drive B21 HP 300GB Hot Plug 3.5 SAS 15,000rpm Dual Port Hard Drive B21 HP 300GB Hot Plug 3.5 SAS 15,000rpm Dual Port Hard Drive B21 HP 300GB Hot Plug 3.5 SAS 15,000rpm Dual Port Hard Drive B21 HP 300GB Hot Plug 3.5 SAS 15,000rpm Dual Port Hard Drive B21
6 Network card Embedded NC326i Dual Port Gigabit Server Adapter HP 1.83m 10A C13-UL US Power Cord AF556A Server management Integrated Lights Out 2 (ilo 2) Standard Management Warranty HP Standard Limited Warranty - Year 1 Parts and Labor; Year 2-3 Parts Only HP Care Pack, 3 Yrs, 4 Hours,13x5,Hardware, ProLiant DL320 U4480E ITEM #2 ea. $ Total Item #3 - Qty 2 Sun Fire X4500 Server A76-PPZ2-16G-SMH (Including all of the following items) Sun Fire X4500 Server, 2 Dual-Core AMD Opteron Model 290 Processors, 2.8 GHz, 1 MB, 16 GB (8 x 2 GB DIMMs) PC3200 DDR1/400 Memory, 48 SATA 3.5-Inch, 1 TB 7200 rpm Disk Drive, 48 TB, 2 PSU, Service Processor, 4 x 10/100/1000 Ethernet Ports, 4 USB 2.0 Ports, 2 x 64-Bit/133 MHz PCI-X Slots, VGA Port, Solaris 10 Operating System Preinstalled, Includes Slide Rail Kit and Cable Management Arm, RoHS-5 Compliant, 2 - Power Cord Kits - North American, RoHS Compliant ITEM #3 ea. $ Total Item #4 - Qty 2 Sun Fire X4500 Server A76-PPZ2-16G-SMH (Including all of the following items) Sun Fire X4500 Server, 2 Dual-Core AMD Opteron Model 290 Processors, 2.8 GHz, 1 MB, 16 GB (8 x 2 GB DIMMs) PC3200 DDR1/400 Memory, 48 SATA 3.5-Inch, 1 TB 7200 rpm Disk Drive, 48 TB, 2 PSU, Service Processor, 4 x 10/100/1000 Ethernet Ports, 4 USB 2.0 Ports, 2 x 64-Bit/133 MHz PCI-X Slots, VGA Port, Solaris 10 Operating System Preinstalled, Includes Slide Rail Kit and Cable Management Arm, RoHS-5 Compliant, 2 - Power Cord Kits - North American, RoHS Compliant ITEM #4 ea. $ Total
7 Item #5 Qty 6 APC Smart-UPS RT 8000VA RM with 208V to 120V 2U Step-Down SURT8000RMXLT-1TF5 ITEM #5 ea. $ Total OR Item #5 Alternate Qty 6 APC Smart-UPS RT 10,000VA RM 208V SURT10000RMXLT2TF5 ITEM #5 Alternate ea. $ Total Item #6 Qty 6 APC Step-Down Transformer RM 120V AP9626 ITEM #6 ea. $ Total Item #7 Qty 1 NetBotz Humidity Sensor HS100 - humidity sensor NBHS0100 **NO SUBSTITUTIONS*** ITEM #7 $ Total Item #8 Qty 23 APC Smart-UPS 2200VA XL-UPS-1.85 kw-2200 VA SUA2200XL ITEM #8 ea. $ Total
8 Item #9 - Qty 23 APC Smart-UPS XL 48V Battery Pack-battery encl. -lead acid SUA48XL ITEM #9 ea. $ Total Item #10 Qty 103 Low Voltage Portable Tablet Only the following Models will be accepted: Lenovo ThinkPad x61, MPC Gateway E-155C, Dell LatitudeXT, HP Compaq 2710P Operating System Processor Memory Display Hard Disk Optical Drive NIC Modem Wireless NIC Main Battery Warranty Warranty Theft Protection Additional Software Additional Battery Notebook Case Windows XP Tablet Edition (with install media) With Microsoft Vista Windows Anytime Upgrade Download At Least Intel Core 2 Duo U7600 At least 2GB Tablet Display, 12.1in. WXGA 100GB 8X Multi-format Dual-layer DVD DVD-RW Gigabit Ethernet Adapter 56K Modem A/B/G/N 6-Cell Lithium Ion Battery with AC adapter 4 Year Warranty on Parts/Labor/Technical Support 4 Year Accidental Damage Protection 4 Year Computrace theft protection Microsoft OneNote 2007 Tablet License and Media 6-Cell Lithium Ion Battery Lenovo ThinkPad Carring Case Expander OR HP Executive Nylon Case (pa845a) OR Gateway Executive Case (Fits 15.4" Screens) OR Dell Classic Carrying Case Item #10 Model ea. $ Total OR Item #10 Alternate Qty 103 Operating System Processor Memory Convertible Laptop Only the following Models will be accepted MPC Gateway E- 295C Windows XP Tablet Edition (with install media) With Microsoft Vista Windows Anytime Upgrade Download At Least Intel Core 2 Duo T8300 (2.40GHz, 800MHz, 3MB L2 Cache) At least 2GB
9 Display Hard Disk Optical Drive NIC Modem Media Card Reader Sound Wireless NIC Main Battery AC Adapter Warranty Warranty Theft Protection Additional Software Additional Battery Notebook Case Tablet Display, 14in. WXGA 100GB 7200rpm Serial ATA 8x Multi-Format Dual Layer DVD-RW with DVD-RAM Integrated Intel 10/100/1000 Ethernet Adapter Integrated V.92 56K modem 7-in-1 media card reader (Memory Stick, MemoryStick Pro, MultiMediaCard, Secure Digital, xd-picture Card, Mini Secure Digital, RS-MultimediaCard ) Integrated stereo speakers, embedded microphone, headphone/speaker jack, and microphone jacks Integrated Intel a/b/g wireless networking Additional Primary 12-Cell Lithium Ion battery w/ 1 Yr. limited battery warranty 90 Watt AC Adapter Notebook Value Plus Service Plan -- 4 year part/labor/nbd on-site/4 year technical support Accidental Damage Service Plan 4 Yr ComputraceComplete 4 Yr. Gateway Theft Protection software solution Microsoft OneNote 2007 Tablet & Media Additional Primary 12-Cell Lithium Ion battery w/ 1 Yr. limited battery warranty Gateway Executive Case (Fits 15.4" Screens) ITEM #10 Alternate ea. $ Total
10 PRICE PROPOSAL FOR TECHNOLOGY DU PAGE HIGH SCHOOL DISTRICT 88 DU PAGE COUNTY, ILLINOIS PROJECT: To Furnish and Deliver Assembled Computer/Network Equipment for DuPage High School District 88 Proposals are due on or before Monday, June 2, 3:00 p.m. Date: Phone: Name of Company: By: (Print or Type) (Title) (Signature) Fax: Address: address:
11 BOARD OF EDUCATION DUPAGE HIGH SCHOOL DISTRICT 88 DUPAGE COUNTY, ILLINOIS CERTIFICATION I PROJECT: To Furnish and Deliver Assembled Computer/Network Equipment for DuPage High School District 88 As a duly authorized agent of the company and having executed a contract with DuPage High School District #88, I do hereby certify that we are not barred from responding to this contract/project as a result of a conviction under Article 33E of the Criminal Code of 1961 for bid-rigging or bid rotating. Company Name: Address: Zip: By: (Print or Type) (Title) Signature: Phone: Date: Subscribed and sworn to before me this day of, 20. Notary Public SEAL NOTE: This form must be returned with your proposal. Failure to do so shall disqualify your proposal.
12 BOARD OF EDUCATION DU PAGE HIGH SCHOOL DISTRICT 88 DU PAGE COUNTY, ILLINOIS CERTIFICATION II PROJECT: To Furnish and Deliver Assembled Computer/Network Equipment for DuPage High School District 88 [Vendors With 25 or More Employees] CERTIFICATE OF COMPLIANCE WITH ILLINOIS DRUG-FREE WORKPLACE ACT This certifies that we have less than 25 employees. This certifies that we have 25 or more employees and does hereby certify pursuant to section 3 of the Illinois Drug-Free Workplace Act that [he,she,it] shall provide a drug-free workplace for all employees engaged in the performance of work under the contract by complying with the requirements of the Illinois Drug-Free Workplace Act and, further certifies, that [he, she, it] is not ineligible for award of this contract by reason of debarment for a violation of the Illinois Drug-Free Workplace Act. [Vendor] By Authorized Agent of Vendor Title: Date: Subscribed and sworn to before me this day of, 20. Notary Public SEAL NOTE: This form must be returned with your proposal. Failure to do so shall disqualify your proposal
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