SE Manager Users Guide

Transcription

1 SE Manager Users Guide

2 Contents Forms... 4 Beginning a Form... 4 Individualized Education Program Meeting (IEP Meeting)... 5 I. Review of Evaluation Data... 7 Adding Evaluations... 8 Editing/Deleting Evaluations... 8 II. Determination of Eligibility III. Present Levels of Academic Achievement and Functional Performance Physical Behavioral Discipline Functional Academic IV. Determination of Services to Be Provided IV-B. State Assessments V. Consideration of Least Restrictive Environment VI. Extended School Year Service (ESY) A. Instructional Schedule Related Services Schedule VII. Graduation VIII. Assurances IX. Signatures of IEP Committee Members X. Deliberations SE IEP Goals Lite SE FIE Lite (Evaluation Writer) Supplements Autism Communication Needs (AI) Extended School Year (ESY) Failure Review... 58

3 Out of District Placement Visual Impairment (IV)... 63

4 Forms Beginning a Form 1. From the Product drop-down menu on the Student Forms screen, choose SE Manager. 2. Enter a few letters of the student s name for the name to appear in the Select a student drop-down menu. 3. Under New/Edit Forms, choose the form you want to modify from the drop-down menu. 4. Click the Open/Edit button. 4

5 Individualized Education Program Meeting (IEP Meeting) 1. Choose Individualized Education Program Meeting. 2. Click Open/Edit button. 3. Select Individualized Education Program Meeting, and screen will automatically scroll down to form. (The form is auto-populated with the current enrollment and demographic information.) 5

6 4. Meeting Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 5. Is this an Annual IEP?: Choose Yes or No. 6. Explanation of Procedural Safeguards was Provided: Choose Yes or No. 7. Parent 1 Name: Choose from drop-down menu or add information by Adding Parent 8. Parent 2 Name: Choose from drop-down menu or add information by Adding Parent, if applicable. 9. Was an interpreter used to assist in conducting the meeting?: Indicate Yes, No, or Not Applicable (N/A). 10. If yes, specify language: choose language of interpreter from drop-down menu, if interpreter was used. 11. Parent/adult student waives the 5 school days written notice of the meeting and agrees to an earlier meeting (initial below): Parent or adult student initials in text box if 5 school days written notice was waived. 12. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 6

7 I. Review of Evaluation Data 1. On the Student Forms screen, choose I. Review of Evaluation Data, and scroll down to view the form. 2. Choose Current Date, either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 3. Next Due Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 7

8 4. Other Evaluations: Enter name(s) of evaluation(s) by clicking on next to Add Record. (For instructions on how to Add Record, see below or click here: Adding Evaluations.) 5. Information for this meeting has been provided by the following: Check all that apply. 6. Deliberations: Enter manually by typing into box, or click on microphone to record audio. Deliberations from all areas of the IEP Meeting will appear in form X. Deliberations. 7. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. Adding Evaluations 8. Name: Choose evaluation from drop-down menu. 9. Current Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 10. Needed By: Enter date, either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 11. Track: Check when an evaluation has been requested, student has qualified for services, and continuing evaluations will be needed. If student has not qualified for services or evaluation has not been requested, do not check the box. 12. Click Insert. The new evaluation will appear in the Add Record box. Editing/Deleting Evaluations 13. To edit an evaluation, click on the pencil, and edit as needed. 14. To delete an evaluation, click on the. 8

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10 II. Determination of Eligibility 1. On the Student Forms screen, choose II. Determination of Eligibility, and scroll down to view the form. 2. Indicate whether the student meets or does not meet specific Federal eligibility criteria to receive special education services by choosing appropriate statement. 3. Conditions: If student meets specific Federal eligibility criteria, choose the Condition(s) which qualify student from drop down menu(s). 4. Indicator(s): Choose if applicable. 5. Deliberations: Enter manually by typing into box, or click on microphone to record audio. Deliberations from all areas of the IEP Meeting will appear in form X. Deliberations. 10

11 6. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 11

12 III. Present Levels of Academic Achievement and Functional Performance 1. On the Student Forms screen, choose III. Present Levels of Academic Achievement and Functional Performance, and scroll down to view the form. 12

13 Physical 2. Physical: In the text box, enter present level of Physical performance, either by typing it into box or clicking on ellipsis to the right of box for options. 3. After clicking on ellipsis, choose applicable statements from pop-up window that appears by checking boxes. *Statements can be customized by district, and may not be the same as the above examples. 4. Click Ok to save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 5. Statements chosen from pop-up window will appear in text box. Edit as needed. 13

14 6. Personal Care Services: Choose Yes if the student is in need of personal care services or No if he/she is not. 7. Nursing: Choose Yes if the student is in need of nursing or No if he/she is not. 8. Assistive Technology: Choose Yes if the student is in need of assistive technology or No if he/she is not. 9. Communication Needs: Choose Yes if the student has communication needs or No if he/she does not. 14

15 Behavioral 10. Behavioral: In the text box, enter present level of Behavioral performance, either by typing it into box or clicking on ellipsis to the right of box for options. 11. After clicking on ellipsis, choose applicable statements from pop-up window that appears by checking boxes. *Statements can be customized by district, and may not be the same as the above examples. 12. Click Ok to save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 13. Statements chosen from pop-up window will appear in text box. Edit as needed. 15

16 Discipline 14. Discipline: In the text box, enter present level of Discipline performance, either by typing it into box or clicking on ellipsis to the right of box for options. 15. After clicking on ellipsis, choose applicable statements from pop-up window that appears by checking boxes. *Statements can be customized by district, and may not be the same as the above examples. 16. Click Ok to save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 17. Statements chosen from pop-up window will appear in text box. Edit as needed. 16

17 Functional 18. Functional: In text box, enter current level of Functional performance, either by typing it into box or clicking on ellipsis to the right of box for options. 19. After clicking on ellipsis, choose applicable statements from pop-up window that appears by checking boxes. *Statements can be customized by district, and may not be the same as the above examples. 20. Click Ok to save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 21. Statements chosen from pop-up window will appear in text box. Edit as needed. 17

18 Academic 22. Academic: In text box, enter current level of Academic performance, either by typing it into box or clicking on ellipsis to the right of box for options. 23. After clicking on ellipsis, choose applicable statements from pop-up window that appears by checking boxes. *Statements can be customized by district, and may not be the same as the above examples. 24. Click Ok to save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 25. Statements chosen from pop-up window will appear in text box. Edit as needed. 26. Check all areas in which the student s disability affects his/her involvement and progress in the general education curriculum based on the PLAAFP statements. 27. Transition Planning: Choose appropriate transition statement for student. 18

19 28. Student Age: Auto-populated from enrollment information. 29. Initial Transition Services Discussion Date: Enter date transition services were/need to be first discussed (date student turns 14), either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 30. Deliberations: Enter deliberations for PLAAFP in text box. (Deliberations from all areas of the IEP Meeting will appear in form X. Deliberations.) 31. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 19

20 IV. Determination of Services to Be Provided 1. On the Student Forms screen, choose IV. Determination of Services to Be Provided, and scroll down to view the form. 2. School Year: Enter school year in YYYY-YY format. 3. Services Start Date: Enter date services begin, either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 4. Duration of Services: Enter date services end, either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 5. Campus Assignment: Choose from drop-down menu. 6. Program Name: Choose from drop-down menu. List can be customized by district. 7. PPCD Location: Choose from drop-down menu, if applicable. 20

21 8. To add new subject to Instructional Schedule, click on plus next to Add new record. 9. Subject: Choose from drop-down menu. *Subject list can be customized by district. 10. Semester: Choose from drop-down menu. 11. Service Provider: Choose from drop-down menu. *Service Provider list can be customized by district. 12. Grade Assigned By: Choose from drop-down menu. 13. Min. Gen: Enter minutes to be spent in general education. 14. Min. SpEd: Enter minutes to be spent in special education. 15. Frequency: Enter frequency of service. (For example, speech services that occur once a week would have a Frequency: 1 and the Duration: week.) 16. Duration: Choose how often service occurs. (For example, speech services that occur once a week would have a Frequency: 1 and the Duration: week.) 17. Service Type: Choose from drop-down menu. 18. RDSPD: Regional Day School Program for the Deaf; check box if applicable. 19. Deduct Time From: Choose from drop-down menu. 20. Comments: Type any additional comments into text box. 21. Click Insert when complete. 22. Refresh: Click on refresh to see new subjects added to Instructional Schedule. 23. Automatically calculates Instructional Time, Percentage Special Education Time, Instructional Arrangement, and Speech Count. ***Users can enter as many as 3 Instructional Schedules.*** 21

22 To create additional schedules: 1. If Determination of Services will be cloned (the new form will have the same information in it for the user to edit/change parts of it as needed), make sure Copy Mode is selected:. If Determination of Services will not be cloned (the new form will be blank and all items need to be entered), make sure Copy Mode is not selected:. 2. Click on green plus symbol. Screen will automatically scroll down to form. 3. Enter/edit items as needed. 4. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 22

23 IV-B. State Assessments 1. On the Student Forms screen, choose IV-B. State Assessments, and scroll down to view the form. State/District Assessment Decisions 2. Click Yes radio button if the parent has been informed that an accelerated plan of instruction is required if the student does not pass one or more assessments, or No if the parent has not been informed. 3. Click Yes if Committee Members understand all the assessment options, including the characteristics of each assessment and the potential implications of each assessment choice, or No if they do not. 23

24 Based on [the student s] grade, the following assessments are required. Please list any additional requirement for each test. **In this area, required state and district tests for the student s grade level will appear. If there are no required state/district tests, none will be listed in this area, and there will be a statement that says, [Student] was not enrolled in a grade level assessed by the State of Texas Assessments of Academic Readiness (STAAR). If there are state/district tests, some or all of the following areas will appear: 24

25 4. English a. Type: Choose Type of test from drop-down menu. b. Subject: Choose Subject of test from drop-down menu. (Not included or required in all grade levels.) c. Language: Choose Language test will be administered in from drop-down menu. d. Accommodations: Enter Accommodations needed for test, or click on ellipsis and choose from available options. *Statements can be customized by district. e. Comments: Enter any additional Comments into text box. 5. Math a. Type: Choose Type of test from drop-down menu. b. Subject: Choose Subject of test from drop-down menu. (Not included or required in all grade levels.) c. Language: Choose Language test will be administered in from drop-down menu. d. Accommodations: Enter Accommodations needed for test, or click on ellipsis and choose from available options. *Statements can be customized by district. e. Comments: Enter any additional Comments into text box. 6. Reading a. Type: Choose Type of test from drop-down menu. b. Language: Choose Language test will be administered in from drop-down menu. c. Accommodations: Enter Accommodations needed for test, or click on ellipsis and choose from available options. *Statements can be customized by district. d. Comments: Enter any additional Comments into text box. 7. Writing a. Type: Choose Type of test from drop-down menu. b. Subject: Choose Subject of test from drop-down menu. c. Language: Choose Language test will be administered in from drop-down menu. d. Accommodations: Enter Accommodations needed for test, or click on ellipsis and choose from available options. *Statements can be customized by district. e. Comments: Enter any additional Comments into text box. 8. Science a. Type: Choose Type of test from drop-down menu. b. Language: Choose Language test will be administered in from drop-down menu. c. Accommodations: Enter Accommodations needed for test, or click on ellipsis and choose from available options. *Statements can be customized by district. d. Comments: Enter any additional Comments into text box. 9. Social Studies a. Type: Choose Type of test from drop-down menu. b. Subject: Choose Subject of test from drop-down menu. c. Language: Choose Language test will be administered in from drop-down menu. 25

26 d. Accommodations: Enter Accommodations needed for test, or click on ellipsis and choose from available options. *Statements can be customized by district. e. Comments: Enter any additional Comments into text box. 10. ERA (Early Reading Assessment): If student is at a grade level that requires early reading assessment, choose Will take or Will not take. *If student is not at a grade level that requires ERA, a statement indicating that the student does not need to be assessed at this time will appear. 11. TELPAS (Texas English Language Proficiency Assessment System): If student has been identified as Limited English Proficient, choose the appropriate tests. *If student has not been identified as Limited English Proficient, a statement indicating the student does not need to take the test will appear. 12. District Assessments: Click NA if not applicable to this student, Will take all if the student will take all district assessments, or Will not take the following: if student will be taking some but not all district assessments. 13. If student will be taking some district assessments, enter the assessments into the text box either by typing them in or clicking on the ellipsis to choose assessments which will be excluded. *Assessments list can be customized by district. 26

27 14. Deliberations: Enter by typing into box. Deliberations from all areas of the IEP Meeting will appear in form X. Deliberations. 15. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 27

28 V. Consideration of Least Restrictive Environment 1. On the Student Forms screen, choose V. Consideration of Least Restrictive Environment, and scroll down to view the form. 2. For each of the service and site considerations listed, choose P (Provided), T (Tried), or C (Considered). 3. Results: Enter into text box and/or choose options by clicking on ellipsis. *Statements can be customized by district. 4. If efforts are not successful, enter reason(s) into text box and/or choose applicable reasons by clicking on ellipsis. *Statements can be customized by district. 28

29 5. Enter Evidence into text box and/or choose applicable statements by clicking on ellipsis. *Statements can be customized by district. 6. Enter Benefits into text box and/or choose applicable statements by clicking on ellipsis. *Statements can be customized by district. 7. Enter Harmful Effects into text box and/or choose applicable statements by clicking on ellipsis. *Statements can be customized by district. 8. Check off any opportunities available to the student to participate in nonacademic and extracurricular activities. 9. Explain any opportunities not checked by entering into text box and/or choosing applicable statements by clicking on ellipsis. *Statements can be customized by district. 29

30 10. Choose Yes if statement is true, and No if statement is false. 11. Deliberations: Enter by typing into box. Deliberations from all areas of the IEP Meeting will appear in form X. Deliberations. 16. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 30

31 VI. Extended School Year Service (ESY) 1. On the Student Forms screen, choose VI. Extended School Year Services (ESY), and scroll down to view the form. 2. Choose Yes if student is in need of ESY or No if student is not in need of ESY. 31

32 A. Instructional Schedule 3. To add a new subject to the Instructional Schedule click on the plus button to Add new record. 4. Subject: Choose Subject from drop-down menu. 5. Min. Gen: Enter number of minutes that will be spent in general education. 6. Min. SpEd: Enter number of minutes that will be spent in special education. 7. Frequency: Enter frequency of service. (For example, ESY that the student will attend once a week would have a Frequency: 1 and the Duration: week.) 8. Duration: Choose how often service occurs. (For example, ESY that the student will attend once a week would have a Frequency: 1 and the Duration: week.) 9. Comments: Enter any comments into text box. 10. Click Insert. 11. Click Refresh to update Instructional Schedule. 12. ESY Program Name: Choose from drop-down menu. *Program Names can be customized by district. 13. ESY Transportation: Choose Yes if student will require ESY Transportation, No if he/she will not, or NA if it is not applicable. 32

33 Related Services Schedule 14. To add a new subject to the Related Services click on the plus button to Add new record. 15. Related Service: Choose from drop-down menu. 16. Minutes: Enter number of minutes related service will occur. 17. Frequency: Enter frequency of service. (For example, speech services that occur once a week would have a Frequency: 1 and the Duration: week.) 18. Duration: Choose how often service occurs. (For example, speech services that occur once a week would have a Frequency: 1 and the Duration: week.) 19. Comments: Enter any comments into text box. 20. Click Insert. 21. Click Refresh to update Related Services. 22. Deliberations: Enter by typing into box. Deliberations from all areas of the IEP Meeting will appear in form X. Deliberations. 23. Click Save. 33

34 VII. Graduation 1. On the Student Forms screen, choose VII. Graduation, and scroll down to view the form. 2. Enter date the student is expected to graduate in YYYY format. 3. Choose Yes if the IEP document will serve as the student s Personal Graduation Plan (PGP), No if it will not, or NA if it is not applicable to the student. 4. Choose Yes if the Graduation with a Statement of Transition is attached, No if it is not, or NA if it is not applicable to the student. 5. Deliberations: Enter by typing into box. Deliberations from all areas of the IEP Meeting will appear in form X. Deliberations. 34

35 6. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. VIII. Assurances 1. On the Student Forms screen, choose VIII. Assurances, and scroll down to view the form. 35

36 2. Basis for Assurance: Check all that apply as the basis for assurances listed in the statement above. 3. Basis for Assurance (regarding culture/lifestyle/lack of educational opportunities): Check all that apply as the basis for assurances listed in the statement above. 4. Initial: Enter initials of committee member completing form to indicate that IEP committee agrees with statements. 5. Deliberations: Enter into box. Deliberations from all areas of the IEP Meeting will appear in form X. Deliberations. 6. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 36

37 IX. Signatures of IEP Committee Members 1. On the Student Forms screen, choose IX. Signatures of IEP Committee Members, and scroll down to view the form. 2. The positions of the required IEP committee members are grayed out so that they are not changed. 3. Additional committee members can be added. Choose their Position from the drop-down menu by scrolling through list. 37

38 4. Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 5. Agrees: If committee member agrees, choose Yes. If committee member does not agree, choose No. 6. Participation Mode: Choose committee member s mode of participation from drop-down menu. 7. Indicate the sections of the IEP meeting that the student participated in by checking the appropriate boxes. 8. If the parent or adult student agrees to waive the 5 school day written notice, choose Yes; if not, choose No. 9. SHARS Consent: Choose appropriate statement regarding SHARS (School Health and Related Services). 10. Initial: Parent or adult student should initial to indicate they have been informed about the SHARS program. 11. SHARS Consent Expires: Enter the date either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 38

39 X. Deliberations 1. On the Student Forms screen, choose X. Deliberations, and scroll down to view the form. 2. Enter any Additional Deliberations into text box. 3. Choose the name of IEP Team Member who is entering form into system. 4. Choose Position of IEP Team Member. 5. Click Save. If there are any errors in the form, a red minus symbol will appear next to the field that needs to be corrected, and under Save there will be an error message that says See validation errors above. 39

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41 SE IEP Goals Lite 1. Choose SE IEP Goals Lite. 2. Click Open/Edit button. 3. Select SE IEP Goals Lite, and screen will automatically scroll down to form. (The form is auto-populated with the current enrollment and demographic information.) 4. Select Individualized Education Plan: Choose appropriate IEP from drop-down list. 5. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 6. Choose Goals. Screen will automatically scroll down to form. 41

42 7. Selected Goal: Choose appropriate goal from drop-down menu. 8. PLAAFP: Enter into text box. 9. Standard: Enter into text box. 10. Goal: Enter into text box. 11. Person initially responsible: Choose from drop-down menu. 42

43 12. Start Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 13. Content/Skill/Service: Choose from drop-down menu. 14. How Progress Toward Meeting Annual Goal will be Measured: Enter either by typing it into box or clicking on ellipsis to the right of box for options. 15. Frequency: Choose from drop-down menu. 16. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 17. Choose Objectives. Screen will automatically scroll down to form. 43

44 SE FIE Lite (Evaluation Writer) 1. Product: Choose SE Lite from drop-down menu. 2. Enter a few letters of the student s name for the name to appear in the Select a student drop-down menu. 3. Under New/Edit Forms, choose Evaluation Writer from the drop-down menu. 4. Click the Open/Edit button. 5. Select Evaluation Writer, and screen will automatically scroll down to form. (The form is autopopulated with the current enrollment and demographic information.) 44

45 6. Demographic information is auto-populated from enrollment information and cannot be edited from this screen. 7. Evaluation Title: Choose from drop-down menu. 8. Date of Report: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 9. Report: Text can be entered directly, or copied and pasted from a word processing program. 45

46 10. Summary: Choose one. 11. Condition(s): Choose from drop-down menus. 12. Specific Learning Disability Type(s): Enter into text box. 13. Other Health Impairment Type(s): Enter into text box. 14. Speech Impairment Type(s): Enter into text box. 46

47 15. Multidisciplinary Team Member: Choose from drop-down list. 16. Position: Choose from drop-down menu. 17. Agreement: Choose Yes if team member agrees, No if they do not. 18. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 47

48 Supplements Autism 1. Choose Supplement: Autism. 2. Click Open/Edit button. 3. Select Supplement: Autism, and screen will scroll down to form. (The form is auto-populated with the current enrollment and demographic information.) 48

49 4. Current Campus: Auto-populated with enrollment information. 5. Date: Enter date form is being completed, either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 6. Extended educational programming: Enter into text box. 7. Needed: Choose Yes or No, as appropriate. 8. Daily schedule reflecting minimal unstructured time and active engagement in learning activities: Enter into text box. 9. Needed: Choose Yes or No, as appropriate. 10. In-home training and community-based training or viable alternatives: Enter into text box. 11. Needed: Choose Yes or No, as appropriate. 49

50 12. Positive behavior support strategies based on relevant information: Enter into text box. 13. Needed: Choose Yes or No, as appropriate. 14. Futures planning: Enter into text box. 15. Needed: Choose Yes or No, as appropriate. 16. Parent/family training: Enter into text box. 17. Needed: Choose Yes or No, as appropriate. 18. Suitable staff to student ratio: Enter into text box. 50

51 19. Needed: Choose Yes or No, as appropriate. 20. Communications interventions: Enter into text box. 21. Needed: Choose Yes or No, as appropriate. 22. Social Skills Support and Strategies: Enter into text box. 23. Needed: Choose Yes or No, as appropriate. 24. Professional educator/staff support: Enter into text box. 25. Needed: Choose Yes or No, as appropriate. 26. Teaching strategies based on peer-reviewed, research-based practices: Enter into text box. 27. Needed: Choose Yes or No, as appropriate. 28. Comments: Enter into text box. 29. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 51

52 Communication Needs (AI) 1. Choose Supplement: Communication Needs (AI). 2. Click Open/Edit button. 3. Select Supplement: Communication Needs (AI), and screen will scroll down to form. (The form is autopopulated with the current enrollment and demographic information.) 4. Current Campus: Auto-populated with enrollment information. 5. Date: Enter date form is being completed, either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 6. IEP Meeting Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 52

53 7. Language and Communication Needs: Enter either by typing it into box or clicking on ellipsis to the right of box for options. 8. Opportunities for direct communication with peers/professional personnel in [Student] s language and communication mode: Enter either by typing it into box or clicking on ellipsis to the right of box for options. 9. [Student] s academic levels: Enter either by typing it into box or clicking on ellipsis to the right of box for options. 10. Full range of needs, including direct instruction in language and communication mode: Enter either by typing it into box or clicking on ellipsis to the right of box for options. 53

54 11. Predominant Service for Interpretation: Choose from list. 12. Additional Services for Interpretation: Choose all that apply. 13. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 54

55 Extended School Year (ESY) 1. Choose Supplement: Extended School Year (ESY). 2. Click Open/Edit button. 3. Select Supplement: Extended School Year (ESY), and screen will scroll down to form. (The form is autopopulated with the current enrollment and demographic information.) 4. Current Campus: Auto-populated with enrollment information. 5. Date: Enter date form is being completed, either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 55

56 6. ESY consideration recommended by: Choose all that apply. 7. The need for ESY is demonstrated by evidence of one or more of the following: Choose all that apply. 8. Comments: Enter into text box. 9. Critical areas of current IEP goals which may show regression without ESY: Enter into text box. 10. Results in first 8 weeks of next school year: Check all that apply. 56

57 11. ESY Campus: Choose from drop-down menu. 12. Instructional Arrangement: Choose from drop-down menu. 13. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 57

58 Failure Review 1. Choose Supplement: Failure Review. 2. Click Open/Edit button. 3. Select Supplement: Failure Review, and screen will scroll down to form. (The form is auto-populated with the current enrollment and demographic information.) 4. Student Name: Auto-populated with enrollment information. 5. Date: Enter date form is being completed, either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 58

59 6. Classes failed two consecutive reporting periods: Check all that apply. 7. Reason for Failure: Check all that apply. 8. The current placement is appropriate: If the placement is appropriate, choose Yes. If it is not appropriate, choose No and explain in the Comments box at the bottom of the page. 9. The current IEP is appropriate: If the IEP is appropriate, choose Yes. If it is not appropriate, choose No and attach new IEP. 10. Further modifications should be implemented: Choose Yes if further modifications are appropriate and No if they are not. 11. Comments: Enter any comments and/or explanations about the appropriateness of the placement, if required into text box. 12. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 59

60 Out of District Placement 1. Choose Supplement: Out of District Placement. 2. Click Open/Edit. 3. Choose Supplement: Out of District Placement, and screen will scroll down to form. (The form is autopopulated with the current enrollment and demographic information.) 4. Current Campus: Auto-populated from enrollment information. 5. Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 6. Meeting Type: Choose Initial Meeting or Annual Review. 60

61 7. List needs that local or regional program cannot meet: Enter into text box. 8. Describe how placement will meet those needs: Enter into text box. 9. Initial Placement: Check all that apply. 10. Telephone Contact: Enter into text box. 61

62 11. Verification was made by: Enter into text box. 12. Type of verification: Check all that apply. 13. Report of on-site visit is attached for all placements: Choose Yes or No. 14. Plan for returning [Student] to district and related goals and activities: Enter into text box. 15. Person responsible for implementation of plan: Choose from drop-down menu. 16. Projected date of return: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 17. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 62

63 Visual Impairment (VI) 1. Choose Supplement: Visual Impairment (VI). 2. Click Open/Edit. 3. Choose Supplement: Visual Impairment (VI), and screen will scroll down to form. (The form is autopopulated with the current enrollment and demographic information.) 4. Demographic Data: Auto-populated from enrollment information. 5. IEP Meeting Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 6. Based on the functional visual evaluation and learning media evaluation, Trevor is: Choose one. 7. Each member of the committee has received information regarding the benefits of Braille: Choose Yes or No. 63

64 For each Sensory Channel (Tactual, Visual, and Auditory): 8. Choose whether it is the student s Primary, Secondary, or Tertiary sensory channel. 9. General Learning Media: Enter either by typing it into box or clicking on ellipsis to the right of box for options. 10. Literacy Media: Enter either by typing it into box or clicking on ellipsis to the right of box for options. 11. Resources: Check all that apply and enter additional resources into text box. 12. Programs offered by state institutions: Choose Yes if the parent/adult student has been provided with the state adopted form with written information about programs offered by state institutions or No if they have not been provided. 64

65 13. Contacts and continuing services: Enter either by typing it into box or clicking on ellipsis to the right of box for options. 14. [Student] s parents agree to do the following: Check all that apply. 15. Area of Instruction: Pre-populated. 16. Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 17. Attached: Choose Yes if there IEP Objectives/FSP Strategies attached, No if they are not. 18. Instruction Provided By: Enter into text box. 19. Materials Provided By: Enter into text box. 20. Not appropriate: Choose from drop-down menu. 21. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 65

66 Graduation 1. Choose Supplement: Graduation. 2. Click Open/Edit button. 3. Choose Supplement: Graduation. Screen will automatically scroll down to form. (The form is autopopulated with the current enrollment and demographic information.) 4. Demographic and enrollment information are auto-populated and cannot be changed from this screen. 5. IEP Meeting Date: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 66

67 6. Anticipated Date of Graduation: Enter either by typing it into the box in MM/DD/YY format, or by choosing the date from the calendar button next to the box. 7. PEIMS Graduation: Click on ellipsis button and choose appropriate option. 8. Diploma Option: Choose appropriate option. 9. Choose appropriate condition, if applicable. Is there a term for this? 10. Transition assistance: Choose from drop-down menu. 67

68 11. Summary of Performance Upon Graduation: Choose all that are included? 12. Summary: Enter Summary into text box. 13. Additional Information: Enter into text box. 14. Click Save. Screen will automatically scroll back up to list of forms. This indicates that the data has been saved. 68