Texas Admission, Review & Dismissal (ARD) Form Instructions and User Guide. PowerSchool IEPPLUS

Transcription

1 Texas Admission, Review & Dismissal (ARD) Form Instructions and User Guide PowerSchool IEPPLUS

2 Released Month April 24, 2017 Document Owner: IEPPLUS This edition applies to Release 4.3 of the IEPPLUS software and to all subsequent releases and modifications until otherwise indicated in new editions or updates. The data and names used to illustrate the reports and screen images may include names of individuals, companies, brands, and products. All of the data and names are fictitious; any similarities to actual names are entirely coincidental. PowerSchool is a trademark, in the U.S. and/or other countries, of PowerSchool Group, LLC or its affiliate(s). Copyright PowerSchool Group LLC and/or its affiliate(s). All rights reserved. All trademarks are either owned or licensed by PowerSchool Group LLC and/or its affiliates.

3 TABLE OF CONTENTS OVERVIEW... 4 FORM INSTRUCTIONS... 4 FORM CREATION... 4 NAVIGATION/TOOL BAR... 9 FORM COMPLETION LINKING GOALS TO SERVICES REVISING AN ARD REMOVE AMENDMENT SETUP AND CONFIGURATION DRAFT WATERMARK INSTRUCTIONAL ARRANGEMENT GRID STANDARD OR SYSTEM BASED GOALS CODE TABLE SETUP REVISE/AMEND REMOVE AMENDMENT WARNING MESSAGES FIELD MAPPING MEETING INFORMATION DETERMINATION OF PRESENT LEVELS DETERMINATION OF DISABILITY PRESENT LEVELS OF PERFORMANCE CONSIDERATION OF SPECIAL FACTORS CONSIDERATION OF ASSISTIVE TECHNOLOGY NEEDS TRANSITION (FORMERLY DEVELOPMENT OF THE INDIVIDUAL EDUCATION PROGRAM IEP) IEP HEADER GOALS, OBJECTIVES AND BENCHMARKS INSTRUCTIONAL ACCOMMODATIONS PARTICIPATION IN STATEWIDE ASSESSMENTS STAAR ASSESSMENTS PARTICIPATION IN DISTRICT ASSESSMENTS LEAST RESTRICTIVE ENVIRONMENT PLACEMENT REMOVAL FROM GENERAL EDUCATION CLASSROOM REMOVAL FROM GENERAL EDUCATION CAMPUS PARTICIPATION IN NONACADEMIC ACTIVITIES POTENTIAL HARMFUL EFFECTS SCHEDULE OF SERVICES PLACEMENT DETERMINATION ASSURANCES COMMITTEE MINUTES COMMITTEE SIGNATURES APPENDIX: INSTRUCTIONAL ARRANGEMENT CROSSWALK APPENDIX: TX SUPPLEMENTS APPENDIX: IMPORTANT DATES REVISION HISTORY Contents 3

4 OVERVIEW An Individualized Education Plan (ARD) is a yearly written plan describing the education to be provided to a student with a disability who is in need of special education services. It will contain a summary of the student s present levels of academic achievement and functional performance, annual goals and objectives, as well as the programs and services to be provided to the student. This information is documented during an Admission, Review and Dismissal (ARD) committee meeting held with one or both of the student s parents, the student s special and regular education teachers, and a representative from the local education agency. The meeting may also include the student, if post-graduation transition services are being planned, or if the parents choose to have the student participate. *Note: Before creating an ARD form, it is recommended to first create an ARD Notice to schedule and invite attendees to the meeting. FORM INSTRUCTIONS FORM CREATION The form creation process includes 5 steps: Step 1: Select a Student Step 2: Select a Meeting Step 3: Select Services Step 4: Select Goals Step 5: Select Additional Information STEP 1 SELECT A STUDENT 1. Click Student Management > Manage an Existing Student. 2. Use the Search window to find the student based on either, Last Name, First Name or Student ID. 3. Click Search. Then click the appropriate Name to select a student. 4. Once a student has been selected, the student s Name, ID, Birth date and Age will display. The Forms that can be created for a student will be listed. Click on the link illustrated below. Overview 4

5 The Summary screen will display, listing any prior forms created for the student. The most recent form will display at the top of the list. To review an existing form, click the appropriate link. STEP 2 SELECT A MEETING 1. To create a new form, click the New icon illustrated in the above screenshot. 2. If a meeting has been previously scheduled in IEPPLUS, select it from the drop down list. 3. Click Next Step. STEP 3 SELECT SERVICES 1. If a meeting had been selected in the previous step, the meeting date less one day will default as the Date to Select Current Records. If no date displays, enter a date within the term of the prior ARD or enter today s date, if there is no previous ARD. This date is used to select the student s placements, services, courses and goals that will be included when creating the new form. 2. Next, select an option for this ARD. Form Instructions 5

6 Create option is for Initial Referrals, Annual Reviews or Reevaluations. This option will end date the selected records on the day before the new ARD begins and create new records with the new ARD date range. The Select Existing option is used when an ARD was deleted or needs to be re-created with existing student data. - Only Administrators will see this option (Manage Users, Main tab, Administrator Authority check box). 2. Enter date ranges to identify the different sections of a student s plan. Form Instructions 6

7 Recommended: Enter the Start Date of the new ARD and term End Date (last day of the current school year). If the plan (yearly) continues into the next school year, the Next Recommended section will need to be completed. Summer: Enter the summer program dates. If the student does not receive summer services, the dates should be left blank. Next Recommended: Enter the Start Date of the next school year and the ARD End Date (last day the yearly plan will be in effect). 3. After completing the dates, click Next Step. *Note: When the user clicks Next Step, a message may display: WARNING: Next Recommended Start and End Dates are blank. Message is only a warning and user may proceed without entering the dates or click Previous Step to go back to Step 3 and enter these dates. STEP 4 SELECT GOALS 1. Select one of the following options: Create will create new Goals, Objectives and Statements from a prior ARD (the selected prior Goals, Objectives and Statements will be end dated the day prior to the start of the new ARD). Select will copy existing goals that are active in the new Recommended Date range. This option is available only if using Option 2 in Step 3. Do not create option will create the new ARD without any Goals, Objectives or Statements selected from a prior ARD 2. Click Next Step after selecting one of the options. Form Instructions 7

8 *Note: The available options in Step 3 and Step 4 will depend on the district s settings in Options > Set System Options > Forms. STEP 5 SELECT ADDITIONAL INFORMATION 1. Select Evaluations to display on the ARD. Place ALL Evaluations on the ARD will pull all evaluations a student has ever received and place them on the ARD. Place the LATEST of each type of Evaluation on the ARD will pull only the most recent of each type of evaluation. For example, if a student received two Social History evaluations, only the most recent would be selected. 2. Enter a Date Range for the Evaluations. For example, to only include evaluations from the last three years, enter a Start Date three years prior to the meeting. Use the Meeting Date as the End Date. (Note: The End Date will default to the Meeting Date selected in Step 2. If no Meeting was selected, the Meeting Date should be entered manually in the End Date field.) 3. Enter a Name for this ARD. The name will be used to identify the form on the Summary page listing all the student s forms (e.g., Annual Review 04/2012 Gr 09). If a Meeting has been selected in Step 2, the Meeting Date would default in the Name field. 4. Select a Type for this ARD. The type will display on the Summary page that lists all forms for the student. Form Instructions 8

9 5. Select a Letterhead to print on the form. This will default based on System/User options as defined by the district. The letterhead determines the name and address information on the first page of the ARD. The letterhead can be changed. 6. Click Create ARD. NAVIGATION/TOOL BAR After the ARD (aka ARD) has been created it will display to the screen. A tool bar will display on the left side of the screen, divided into the following areas: 1. Sections There is a separate link for each section of the form. Click on any link to move to that section. 2. Maintenance These options will maintain Form Information, such as Form Name, Date Ranges, Letterhead, etc. Form Information also provides the ability to change the form Start/End dates and to reset the dates of services, placements, courses and goals. Refresh and Delete functionality is available depending on user security. 3. Validation These options will change the status (i.e., Locked, Ready for Review, Finalized) or validate the form. The validation option will check to see if all necessary information has been entered and display messages relating to any errors found (see Help\ Forms\Form Validation for more information). 4. File Attachments Click the plus icon (+) to add an attachment. Click the minus icon to delete an attachment. 5. Archives Form Instructions 9

10 Archives are permanent PDF copies of the form. Click Finalize in the Validation section to create an Archived copy. The form should be finalized and archived only after it has been fully completed and a copy has been sent home to the student s parents or guardians. Archives will display the form Meeting Date or Form Start Date (if no meeting exists) and the actual date and time the record was created when hovering over the PDF icon. Archives will display in descending order by date created. *Note: Archives may only display the date created and not the meeting/form date, depending on district settings maintained under Options > Set System Options > Form: The following options will display at the top and bottom of the form (see screenshot below). Save Information from each section should be saved before moving to another section. Return Click the Return icon to return to the Form Summary screen. Print Preview Print Preview will display the form in Adobe Acrobat. Mouse over the bottom of the form preview to see the toolbar illustrated below. Select the Print icon or click the Save icon to save a copy of the form to your computer. The plus (+) icon will enlarge the preview for ease of viewing. Form Instructions 10

11 FORM COMPLETION GENERAL LINKING SUPPLEMENTS WITHIN THE ARD The user can create one of each supplement to an ARD. When the ARD is revised, the ARD must have a new meeting associated to it in order to create an additional supplement to the revised ARD. MEETING INFORMATION This section provides general information about the student, as well as a link to create or maintain the student s meeting. Most of the necessary information will auto populate. For more information on these fields, or any other areas of the form, please refer to the Data Mapping section of this guide. Complete the Meeting Information page as follows. 1. Meeting Date and Reason This information auto-fills based on the meeting selected when creating the form or linked through Form Information in the Maintenance section of the Form Tool Bar. To change the Meeting date, time or any other meeting related information, click the link illustrated in the screenshot below. If no meeting was linked to the form, the link will open a new meeting record for completion. 2. Student Information Student information will populate based on Demographic and other Basic Information about the student. Grade and School will display based on the student s current Placement as of the meeting date. To maintain the student s placement, go to the Placement Determination section of the ARD. To maintain other student information, return out of the form and navigate to the pertinent area using the Student Tool Bar. 3. Interpreter Needed Click on Yes or No to indicate if an interpreter was used. Yes will enable the provided text box to specify the language. DETERMINATION OF PRESENT LEVELS Form Instructions 11

12 This section provides a way to attach the student s evaluation data, and summarize state and district test results. 1. FIE, Eligibility and Related Service Reports This section provides the ability to attach various reports to the ARD. First, select an FIE Report from the drop down list, and then click the Add FIE button to link the selected report to the ARD. The checkbox will update reflecting that the report is now attached and the link will provide access to the linked FIE. The user has the ability to link multiple FIE forms. Any Eligibility and Related Service Reports attached to the most recent/linked FIE will display. To create an FIE or any of the Eligibility or Related Service Reports, return out of the ARD and select FIE/ARD Administration on the Forms Toolbar. Refer to the screenshot below. Within ARD/FIE Administration, the user may create an FIE and then attach any of the various Eligibility Reports. The attached reports will display beneath the FIE form to which they were added (e.g., Visual Impairment). 2. Functional Behavior Assessment If creating the FBA within the ARD, navigate to the Consideration of Special Factors section, select Yes in the applicable Behavior check boxes, and then click the Add Functional Behavioral Assessment link. This will open a new FBA form for completion. The linked FBA will display in both the Determination of Present Levels and Consideration of Special Factors sections but adding is only available in the Special Factors section. 3. State and District Assessments Indicate the state and district assessments the student has taken and the results by subject. Form Instructions 12

13 4. Information from Parents Click the check box and enter text describing any information obtained from the student s parents. 5. Review of Existing Evaluation Data (REED) Click the check box to attach a REED supplemental report. This will enable the Add form link providing the ability to link an existing REED supplement or create a new one. 6. Additional Data Needed Use the check box (Yes/No) and text box to indicate if and what additional testing or evaluation data is needed. If attaching a Notice of Evaluation (NOE) permission form, select it from the drop down list and click the Add form link. If there is no existing NOE form, return out of the ARD and select the Notice of Proposal to Evaluate form on the Student Tool Bar. 7. Transfer Students Only Click the check box (Yes/No) to indicate if sufficient evaluation data was obtained for a transfer student. DETERMINATION OF DISABILITY This section consists of check boxes and radio buttons, used to indicate whether the student has a disability that adversely affects educational performance. Complete this section as follows. 1. Evaluation Data Reviewed Complete the series of check boxes to indicate the evaluation data that was reviewed and whether it was obtained from an FIE (Full Individual Evaluation) or another source. 2. Not Eligible or Has a Disability Click the applicable radio button to indicate that the student is NOT eligible for special education or has a disability, as appropriate. Clicking the Has a Disability radio button will enable the Manage Disabilities link. Click the link to edit an existing or add a new disability record. To add a disability, enter the Start Date in MM/DD/YY format, select a disability from the drop down list, and then indicate whether the disability is Primary (Priority = 1) or Secondary (Priority = 2). When finished, click the Save icon. 3. Has Need for Special Ed Click the check box (Yes/No) to indicate if a student with a disability is in need of special education or related services. 4. Determinant Factors Form Instructions 13

14 Use the series of three (Yes/No) check boxes to indicate if the main reason (determinant factor) that the student is experiencing difficulty in school is the result of (a) lack of appropriate instruction in reading, (b) lack of instruction in math, or (c) limited English proficiency. If the student is not succeeding due to any one of these reasons, the student is not eligible for services under IDEA. 5. Texas Schools for Blind, Visually Impaired or Deaf Click the check box (Yes/No or Not Applicable) to indicate if the student s parents were given information in the last year about programs for Blind, Visually Impaired or Deaf students. PRESENT LEVELS OF PERFORMANCE This section consists of textboxes used to describe how the student s disability affects current performance in the regular education environment. 1. Instructional Accommodations Click the check box to indicate if the student requires instructional accommodations. Yes will enable additional check boxes and text boxes to specify the subject areas in which the student needs accommodations. 2. Curriculum Modifications Click the check box to indicate if the student requires modifications to the general curriculum. Yes will enable additional check boxes and text boxes to specify the subject areas and modifications the student requires. 3. Alternate Achievement Standards Click the check box to indicate if the student requires alternate achievement standards. Yes will enable a text box to specify the alternate standards. 4. Communication or Physical Limitations Click the check box to indicate if the student has communication or other physical limitations. Yes will enable additional check boxes and text boxes to specify areas where modifications are needed due to these limitations. 5. Strengths and Weaknesses Enter text describing student strengths, impact of student s disability, areas of need and concerns. CONSIDERATION OF SPECIAL FACTORS This section consists of check boxes and text boxes used to indicate any recommendations relating to special factors such as visual or hearing impairment, autism, language and communication needs, as well as any behavioral interventions or supports. 1. Language Use the check boxes and text boxes to indicate Limited English proficiency recommendation. 2. Communication Form Instructions 14

15 Click the check boxes to indicate Communication recommendation. Yes answer indicating the student is hearing impaired/deaf will enable the Add form link providing the ability to create an Auditory Impairment supplement. 3. Behavior Click the applicable check boxes to indicate Behavior recommendation. Yes answer indicating the student requires a Functional Behavioral Assessment (FBA) will enable the Add form link providing the ability to create an FBA supplement. Yes answer indicating the student requires a Behavioral Intervention Plan (BIP) will enable the Add BIP link. Use the drop down list to select an existing BIP form, and then click Add BIP to link the form to the ARD. If no BIP is selected, clicking Add BIP will open a new BIP for completion. The Functional Behavioral Review is not an IEPPLUS form. The Attach FBR to ARD is just a reminder to attach the FBR (if any) using the File Attachments link on the Form Tool Bar. 4. Blind or Visually Impaired Use the check boxes and text boxes to indicate Blind or visually impaired recommendation. Yes answer indicating the student is blind or Visually Impaired will enable the Add form link providing the ability to create an ARD supplement relating to this area. 5. Autism Use the check boxes and text boxes to indicate Autism recommendation. Yes answer will enable the Add form link providing the ability to create an ARD supplement relating to this area. 6. Student enrolled in Junior High, Middle or High School Click the applicable check box to indicate if the Student is enrolled in Junior High, Middle or High School. Yes will enable additional check boxes to indicate if the student passed or did not pass the state assessment, or is not likely to receive a high school diploma within an acceptable timeframe. If applicable, click the Add form link to create the student s Graduation Plan. CONSIDERATION OF ASSISTIVE TECHNOLOGY NEEDS This section consists of check boxes and text boxes used to indicate the team s assistive technology evaluation and recommendations. It consists of a series of questions to identify the student s needs in the educational environment, relating to communication, hearing, physical mobility, reading and writing, and the ability to take care of personal hygiene. For each area, indicate if the student is able to participate with AT/without AT or is not able to participate, and if not, explain why. Select one of three recommendations (Further evaluation needed/student needs/or does not need AT) and explain why in the provided text box. Form Instructions 15

16 DEVELOPMENT OF IEP This section covers transition planning beginning at the annual review following a student s 14th birthday, or earlier if determined appropriate by the ARD committee. Use the check boxes and text boxes in this section to identify if transition planning is appropriate and to describe the activities, courses and services the student will need to transition to adult life. 1. Prior Year s Progress Reviewed Click the check box (Yes/No/Not Applicable) to indicate if the prior year s annual goals were reviewed. N/A applies only to initial ARD/ARD meetings. 2. Transition Services Needed Click the check box (Yes/No) to indicate the ARD committee s decision as to whether or not transition planning is appropriate at this time. Yes answer will enable the Add form link providing the ability to create an ARD supplement relating to this area 3. Indicator 14 If applicable, click the link to access the Grade 12 Exit Information known as Indicator Student Preferences Discussed Click the check box (Yes/No) to indicate if the student s postsecondary preferences were discussed. Yes answer will enable the Needs grid located beneath the question. 5. Postsecondary Goals and Objectives Enter text describing the student s goals and objectives, present levels of performance and needs relating to postsecondary employment, education, independent living, and community experience. 6. Functional Vocational Evaluation Click the check box and enter text summarizing the student s FVE data. See ARD section 2 for more information on this report. 7. Outcomes and Activities Enter text describing expected outcome, activity, person responsible and timeline needed to achieve the outcome for each area (i.e., postsecondary education, employment, independent living, community experience, acquisition of daily living skills and adult services). 8. Courses of Study Enter text to indicate expected postsecondary course of study. Click the Add Graduation Plan link to create/link the student s graduation plan. 9. Student and Parental Participation Click the check boxes to confirm the student and parent were invited to/attended the meeting. If the student did not attend, enter text describing the steps the district took to ensure the student s interests and preferences were considered. 10. Agency Services Form Instructions 16

17 Enter text identifying services needed, agency provider and contact, staff responsible and timeline for service delivery. 11. Agencies Invited/Attended Enter text identifying Outside Agencies (e.g., post-secondary or vocational educator, adult services, etc.) invited to the meeting and click the radio buttons to indicate the agency attended /did not attend the meeting. 12. Transfer of Rights Click the check box to indicate the student was notified regarding the transfer of rights at age 18. Yes will enable Manage Transfer of Rights link. 13. Student Graduating Click the check box (Yes/No) to indicate if the student is graduating. Yes will enable additional check boxes to confirm that the student was provided with a summary of academic and functional performance and recommendations to assist in meeting postsecondary goals. IEP HEADER This section displays the information that will print in the header section of the ARD/ARD report, such as student name, grade and recommended placement. For more information on these fields, please refer to the mapping section of this document. GOALS, OBJECTIVES AND BENCHMARKS MEASURABLE ANNUAL GOALS This section describes the annual Goals and short term Objectives needed to address the concerns described under Present Levels of Educational Performance. To add a goal, click the Add Measurable Annual Goal link, select a Statement from the default Goal Book (Type = Goal), and then click the Overview link to return to the form. To edit the goal, click in the text box and type the changes. For each goal created, a text box will display to identify the student s present levels of performance. Add Objective links will also display. The process for adding objectives is the same as adding a goal; click the link, select a Statement from the default Goal Book (Type = Objective), and then click the Overview link to return to the form. For each objective created, additional check boxes and text boxes will display to indicate staff position responsible for implementing the objective/benchmark, grade level of mastery, evaluation procedure codes, and evaluation schedule applicable to the objective/benchmark. STANDARDS-BASED GOALS This section describes the standards-based goals and objectives needed to address the concerns described under Present Levels of Educational Performance. To add a goal, click the Add Measurable Annual Goal link this will display a new pop-up window where the user will enter the goal information: Category, Subcategory, Level, Timeline, Conditions of Performance, Observable Behavior, and Level of Form Instructions 17

18 Performance. To save the entries, click on the Save button, or to cancel the entries, click on the Cancel button. This will return the user back to the previous screen. To edit the goal, click in the text box on the Goals screen and type the changes. For each goal created, a text box will display to identify the student s present levels of performance. Add Objective links will also display. The process for adding objectives is the same as adding a goal; click the Add Objective link, this will display a new pop-up window where the user will enter the objective information: Category, Subcategory, Level, Timeline, Conditions of Performance, Observable Behavior, and Level of Performance. To save the entries, click on the Save button, or to cancel the entries, click on the Cancel button. This will return the user back to the previous screen. For each objective created, additional check boxes and text boxes will display to indicate staff position responsible for implementing the objective/benchmark, grade level of mastery, evaluation procedure codes, and evaluation schedule applicable to the objective/benchmark. INSTRUCTIONAL ACCOMMODATIONS The Instructional Accommodations section allows the user to select pre-defined accommodations statements by date range and course. Select the check box for the date range (i.e., session) to which the accommodations apply, then click Add Accommodations Grid. This will display the Course selection and Accommodations grids. Select up to eight courses (A-H) from the drop down lists, and then check off the accommodations pertaining to each course. Form Instructions 18

19 Presentation, Response, Setting, Timing/Scheduling, and Behavioral accommodations will display in separate grids. Beneath these grids, another grid, showing either TAKS or STAAR related instructional accommodations will display. The information will default to STAAR accommodations. If using the STAAR Alternate 2 accommodations, click the radio button to update the grid with STAAR accommodations. The grid will display the specific Accommodations based on the selected Assessment Type (STAAR or STAAR Alternate 2). If the pre-defined statements do not fit, scroll down to the bottom of the page, and then click the Add button. An additional text box will display to enter additional text. Multiple additional accommodations statements can be added in this manner. Form Instructions 19

20 PARTICIPATION IN STATEWIDE ASSESSMENTS Use the check boxes and text boxes in this section to describe the student s participation in statewide assessments. 1. Required Reading Assessment Indicate whether or not the student will take a state reading assessment, whether the student will require accommodations to participate, and what the accommodations are. 2. TAKS/STAAR Participation Indicate whether TAKS or STAAR assessments are offered for the student s grade, whether the student meets exemption criteria due to limited English proficiency, and whether the student already passed exit exams. 3. Student Success Initiative Indicate whether the student will take advantage of student success initiatives in reading and math, and describe the remediation plan in the provided text box. 4. Physical Fitness Assessment Indicate whether the student will participate in a physical fitness assessment. Specify any restrictions needed to participate and accommodations needed to address the restrictions. 5. LAT Participation Indicate whether a student with recent immigrant status will participate in Linguistically Accommodated Testing (LAT) due to Limited English proficiency (LEP). 6. TELPAS Yes answer to the Limited English Proficiency question in the Considerations of Special Factors section will enable this section. If applicable, indicate whether the student will participate in the Texas English Language Learner Assessments. TAKS/STAAR ASSESSMENTS The Texas Education Agency s planned phase-out of TAKS examinations is detailed in the table below. School STAAR TAKS Year Grades 3-9 Grades Grades 3- Grades Grades 3-11 Grade Grades 3-12 No longer applicable During the School Year, only 11 th grade and 12 th grade students who did not pass TAKS the prior year will be assessed using TAKS examinations. By the School Year, STAAR will be used Form Instructions 20

21 exclusively. During this transition, it may be necessary to include both TAKS and STAAR Testing Accommodations in the ARD forms for special education students. For this reason, the ARD TAKS-STAAR section will utilize a dual grid approach, allowing the selection of either TAKS or STAAR accommodations, as appropriate, based upon the School Year and the student s grade. Within each grid, the user will have the option to select between the two Assessment Types and the screen presentation will reflect the Content Areas, Assessment Options and specific Accommodations unique to the selected type (TAKS or STAAR). Complete the grid as follows: 1. Select the student s current Grade, Assessment Type (TAKS or STAAR) and School Year. 2. Then check off the applicable subject areas in which the student will be taking assessments. 3. Select the Content Area for each subject. If the student is taking more than one exam in a given Subject area, for example, if a student needs to repeat an exam from the previous year as well as the exam for the current year, click the Add button and select from the list displayed. 4. Select the Assessment option (e.g., STAAR-ALT). *Note: The items in this drop down are determined by the Assessment Type radio button above. Selecting STAAR-ALT or STAAR-M will enable the Add form link providing the ability to create the applicable ARD supplement relating to this area. 5. Indicate the number of times the test was administered in the Test Administration text box. 6. If the student is receiving any testing accommodations, click the Yes button. The grid will expand with the unique list of Accommodations, pertaining to the Assessment Type (TAKS or STAAR). Check all accommodations that apply to the student. 7. If the pre-defined accommodations do not fit, scroll down to the Type 3 Accommodations, Other area, and then click the ADD button to add additional accommodations within the section. Only one subject area per other item will be allowed. 8. Indicate the Rationale for the Assessment Decisions. 9. To add another grid, click the Show Additional Grid button. *Note: If it is necessary to delete the information in the second grid, be sure to click the Hide Additional Grid button to prevent printing the second grid on the report. PARTICIPATION IN DISTRICT ASSESSMENTS Use the check boxes in this section to indicate whether the student will take district assessments, and to specify the accommodations needed in order for the student to participate. LEAST RESTRICTIVE ENVIRONMENT This section consists of a series of radio buttons and check boxes used to indicate whether the services tried, considered or provided since the student s the last annual ARD were successful. 1. Tried/Considered/Provided Form Instructions 21

22 Click the applicable radio buttons to indicate the supplementary aids and services tried (T), considered (C) or provided (P). Use the Clear button if needed to remove any previous selections. 2. Other If the pre-defined statements do not fit, scroll down to the bottom and enter text describing the service in the Other text box. Then make Tried/Considered/Provided selection described previously. 3. Successful (Yes/No) Indicate if the supplementary aids and services tried, considered or provided were successful. If No, indicate the Reasons it was not successful in the provided text box. PLACEMENT Use the check boxes in this section to indicate whether the student s recommended placement is in a General or Special Education Setting. REMOVAL FROM GENERAL EDUCATION CLASSROOM Complete this section (Removal from GE Classroom) OR the next section (Removal from GE Campus) to indicate the reason the student s recommended Placement is either partially or completely outside the General Education setting. If the section does not apply (i.e. the student is receiving all instruction in the GE classroom), click the Section is Not Applicable check box at the top. Otherwise, click a check box to select a reason indicating the reason for Removal from GE Classroom. Selections include the following: Competencies significantly below grade level Modifications cannot be implemented in General Education setting Speech therapy is needed in small group or individual setting Unable to obtain nonacademic benefit (Explain) Adverse Impact on General Education classroom (Explain) Behavior requires Special Education setting Other Checking Unable, Adverse Impact or Other will enable an accompanying text box for explanations or adding any other reasons for the student s removal. REMOVAL FROM GENERAL EDUCATION CAMPUS Complete this section (Removal from GE Campus) OR the prior section (Removal from GE Classroom) as appropriate when the student s recommended Placement is either partially or completely outside the General Education setting. If the section does not apply, click the Section is Not Applicable check box at the top. Otherwise, click a check box to select a reason indicating the reason for Removal from GE Campus. Selections include the following: Services not available in GE setting Behavior plan requires intense supervision Student confined to home or hospital Form Instructions 22

23 Medical needs Other Checking Other will enable an accompanying text box for adding any other reasons for removal. PARTICIPATION IN NONACADEMIC ACTIVITIES Complete this section when the student s recommended Placement is either partially or completely outside the General Education setting. If the section does not apply, click the Section is Not Applicable check box at the top. Otherwise, click a check box (Yes/No) to indicate if the student will participate with Nondisabled Students in nonacademic, extracurricular and other activities. No will enable additional check boxes and text boxes to indicate the areas in which the student will not participate and the reasons why. POTENTIAL HARMFUL EFFECTS Complete this section when the student s recommended Placement is either partially or completely outside the General Education setting. If the section does not apply, click the Section is Not Applicable check box at the top. Otherwise, click a check box to indicate any potential harmful effect on the student and quality of services due to removal of the student from the General Education campus or classroom. Then indicate the ARD committee s determination regarding the potential harmful effects (i.e. none anticipated, benefits outweigh harmful effects or other). Other will enable a text box to specify some other expectation. SCHEDULE OF SERVICES This section provides the ability to build out the student s Recommended, Summer and Next Recommended courses and services. 1. Add Courses Click the Add Courses link and then select the Course Types or high level categories being added. Click Next. Select all Courses, indicating the Session the student will take the course. Click Next. Indicate if the curriculum is TEKS Modified (Yes/No), the Time spent in General and Special Education settings, and the parties responsible for progress reporting (GE/SE/Joint). Click Finish to create course grids for each session. 2. Add Instructional Services Click on the Add Instructional Service link. On the screen displayed, select the Service and Location from the drop down lists. Form Instructions 23

24 Service Type will default to Instructional Service. Date Range will default to the ARD Start and End dates and can be changed. Enter a date in MM/DD/YY format and press the Tab key, or select a date by clicking the calendar icon. Select a radio button corresponding to the session the dates represent (Recommended, Summer or Next Recommended). Enter the Frequency and Duration of the service (e.g., 3 times per week /50 minutes per session) and the Setting. When finished, click Save; then click on Summary to return to the ARD. 3. Monitoring of Student s Progress Click the applicable check boxes to indicate when and how progress will be reported to the parents. 4. Special Ed and Related Services enabling access Indicate the Special Ed and Related Services that will enable the student to access the general curriculum. 5. Add Related Service Click on Add Related Service. Add service same as # 2 above (Type = Related Service). 6. Extended School Year Radio buttons to indicate if the student requires ESY service. Yes will enable the Add form link providing the ability to create an ARD supplement relating to this area. 7. Supports for School Personnel Indicate the supports needed for school staff, if any. 8. Add Transportation Service Select the radio button (Yes/No) to indicate if transportation service is needed. Click on Add Transportation Service. Add service same as # 2 above (Type = Transportation). Then indicate the reasons transportation service is needed. Form Instructions 24

25 PLACEMENT DETERMINATION The section provides links to create or maintain the student s current, recommended and next recommended placement. The data includes state reporting information (PIEMS Codes) that will autopopulate based on the Level of Intervention field in the student s placement records. 1. Add Placement Click the applicable link to add the student s placement. Select the student s program/placement from the drop down list. Indicate if the placement is Primary. Select the Location, Grade, Setting, Instructional Language and Level of Intervention. Click Save and then click the Summary link to return to the ARD. 2. Campus where Services will be provided Populates based on the student s primary recommended placement location. 3. Campus the Student would attend if not disabled Click the check box (Yes/No) to indicate if the placement location is the same campus the student would attend if not disabled. No will enable additional check boxes used to describe the services that cannot be provided at the student s home campus. 4. Placement is as close as possible to student s home Click the check box (Yes/No) to indicate if the placement location is as close as possible to the student s home. No will enable text box to explain why. 5. Instructional Arrangement Populates (read only) based on Level of Intervention field in the student s recommended and next recommended placement records. Level of Intervention code table must be setup with Alternate Code (Type = PIEMS Code and Description = the applicable state code identifying the placement). For example: Level of Intervention Alt-Code Type Alt-Code Description Special Ed Mainstream PIEMS Code 40 Resource Room < 21% PIEMS Code 41 Resource Room 21% < PIEMS Code 42 50% Texas School for the Blind or Visually Impaired PIEMS Code 70 See Code Table Setup section for more information. If the PIEMS Code does not match one of the codes listed on the form, the information will display under Other. PIEMS code 70 (TSBVI) will enable the Manage ODP ARD Supplement link, allowing the user to create or maintain an ODP ARD Supplement. ASSURANCES Form Instructions 25

26 This section consists of statements (read only) designed to ensure that all placement considerations have been fully addressed. COMMITTEE MINUTES Use the text box in this section to summarize the meeting minutes. COMMITTEE SIGNATURES This section provides the ability to populate the signatures page with the names and titles of the ARD committee members and other individuals invited to the meeting. The signatures page includes Status (Agree/Disagree) boxes for each committee member to indicate their opinion regarding the proposed action. 1. Manage Committee Members The Manage Committee Members link provides access to the meeting record. Here you can add, edit or delete attendees, update the meeting outcome or record attendance. Click Add to link an existing staff member or add an invitee not setup in IEPPLUS. The meeting record will open to the Attendee tab as illustrated below. o o If linking existing staff, enter search criteria and click Search. Select staff name from the displayed results, select a Position from the drop down list, and then click Update to save the selection. If adding an invitee not setup in IEPPLUS, select the second option and enter the person s name in the provided text boxes. Select a Position from the drop down list, and then click Update to save. Form Instructions 26

27 Click Edit to update whether the individual attended and Method of Attendance. Click the Main tab to update the meeting outcome. 2. Committee Agreed or will Reconvene Indicate if the committee agreed or needs to reconvene at a later date. Checking the needs to reconvene check box will enable text boxes to indicate when and where the next meeting will take place. 3. Parent or Adult Student Attended or did not Attend Indicate if the parent or adult student attended the meeting or did not attend the meeting. Checking the first check box will enable Add Prior Written Notice link, providing the ability to add/link the supplement relating to this area. 4. Parent s Home Language Indicate parent s home language in the provided text box. 5. Copy of ARD provided Indicate the date that the ARD was provided to the parent and how it was provided (audio or written). LINKING GOALS TO SERVICES Within the form, there is the ability to link Services to Goals and Objectives. The linking of Services to Goals and Objectives is only possible from within the student s form (IEP or Service Plan). The user can only link these records from within the form. The Service has a tab called Linked Goals/Objectives. This Form Instructions 27

28 tab allows the user to select/link the student s Goals and Objectives to the Service. When accessed through the Student tool bar, the Service will display only previously linked Goals and Objectives (read only). Following is an example of linking Goals to the Speech Service from within the IEP. Example Service with Filtering Option and Goals ready for selection Clicking on a Goal Code will select the Goal and link it to the Service. After selection, the Goal will display at the top of the screen with the Objectives link highlighted in yellow. Example Service with Linked Goal (top section) and remaining Goals still available for selection (bottom section) Click Link Objectives to display the Objectives for the Goal in the bottom part of the screen. Click the Objective/Code to select and link the Objective to the Service. Form Instructions 28

29 Example Service with one linked Goal and Objective and two more Objectives available for selection Click on Link Goals to re-display the remaining/unselected Goals. Link Goals and Link Objectives will toggle between the remaining/unselected Goals and Objectives displayed in the bottom portion of the screen. When viewing the Goals, there is a Category filtering option: Click the Category (e.g., Speech) to display only Goals in that Category. Control + Left Click (together) will deselect the Category, and redisplay all the unselected Goals in all Categories. In addition: BIP Goals (Category = 'Behavioral Intervention Plan') and Transition Goals (Type = TPGOAL ) are excluded, and will not display on the linking screen. The links between the Goals/Objectives and Services will NOT copy from form to form (e.g. Annual Review IEP s). Users will need to re-link the records in the new form. Configuration: To enable the Service to Goal/Objective linking functionality, the setting must checked. From the IEPPLUS Options menu, Set System Options > Form tab: REVISING AN ARD Form Instructions 29

30 To revise a finalized ARD form, click the Revise link illustrated in the screenshot below. This Revise link only appears for finalized active or future ARDs. If the ARD has already expired, the user will not see the Revise link. Clicking this link will unlock the form for editing. When the form is revised, a meeting drop down menu will be available to select a meeting. When the meeting is selected, it will then display the previously attached meetings in the ARD History area. The date associated with an asterisk identifies the Original meeting. NOTE: The Revise link can be relabeled. To do this, navigate to Home, Maintenance, Manage Screen Configuration, FormSummary. From here, the user can edit the Item Name, change the Display Text, or hide it: REMOVE AMENDMENT This functionality allows the user (based on security permissions) to remove an Amendment/Revision when the form was inadvertently amended/revised. Form Instructions 30

31 To remove the Amendment/Revision and return the form to its previous state, click on the Remove Amendment link (Screen #1) from the Form (e.g. IEP) Summary page. Upon clicking on the link, a pop-up screen (Screen #2) will display, alerting the user that any modifications they made to the form must be manually changed back prior to the Remove Amendment process. Please ensure that the applicable meeting is selected prior to removing the amendment. The Remove Amendment process does not remove any changes that were made after the form was revised. Clicking the OK button will perform the amendment removal process, while clicking the Cancel button will return the user back to the Form Summary Page and the form will remain in the revised state. The Remove Amendment process will perform the following: Re-finalizes the form. Adds additional information in the Form History area of the form (see Form History section below for more details). Changes the archived form (pdf file). Please refer to "item #5 Archives" under the "Navigation/Tool Bar" section of this document for further screenshot examples. Screen #1 Screen #2 FORM HISTORY Upon removing the revision, two audit records will be inserted into the Maintenance > Form Information > Form History indicating the Remove Amendment process: Form Instructions 31

32 1. The first record displays the Amendment Removal process, date, time and user. 2. The second record displays the form returning to the Lock state, date, time and user. SECURITY To grant a group or user permission to the Remove Amendment link, navigate to Security > Manage Groups > Permissions, or Security > Manage Users > Permissions, then check on the Edit checkbox on the Permission > Form > Remove Amendment line item and then click the Save button. The Remove Amendment security option is global to all forms. SCREEN CONFIGURATION The District has the ability to change the Amendment Removal label. Navigate to Maintenance > Manage Screen Configuration > Form Summary and then click on the Edit button on the Item Name called Remove Amendment. In the Display Text column, rename it as desired, and save the changes. SETUP AND CONFIGURATION DRAFT WATERMARK To enable a DRAFT watermark to appear on any Unfinalized ARD go to System Options, Form tab. Check the Draft Watermark checkbox to indicate you wish printing the ARD with DRAFT for any unfinalized ARD. Setup and Configuration 32

33 INSTRUCTIONAL ARRANGEMENT GRID To make the grid visible within the ARD, Schedule of Services Page, go to Options, Set Systemwide Options, Form tab. The settings appear at the bottom of the page. Check the Show Calculation Grid box to display the grid. Uncheck the box to hide the section on the ARD. Check the Auto Set Instructional Arrangement check box in order to auto detect the applicable Instructional Arrangement (Level of Intervention) based on the calculation. See the Data Mapping, Schedule of Services page of this guide for more information. STANDARD OR SYSTEM BASED GOALS There are two different methods of reporting goals on an ARD. Examples of each type are displayed below. Additional setup is needed if you choose to use Standards Based Goals. SYSTEM GOALS Goals are selected from a goal book or text entered into a text box. Example below. Please refer to the mapping document for additional instructions if you wish to setup a goalbook for this area for user selection. STANDARDS BASED GOALS Setup and Configuration 33

34 Standards Based Goals which requires additional setup as follows. Setup and Configuration 34

35 HOW TO SETUP STANDARD BASED GOALS To enable Standards Based Goals, go to Options, Set System-wide Options, Form Tab. Scroll down to the section Standards Based Goals. Check the box to turn the IEPPLUS goal area to standards based. In addition, you can also choose standards based Transition Goals. In this section you will hold the Control Key and click on the category titles that apply to your Transition areas. This setup will enable IEPPLUS to restrict the categories your users can select in either the regular goal/objective area or the transition goal area. Upon selecting the transition categories, scroll to the save icon located at the top/bottom of the page. CODE TABLE SETUP 1. Navigate to Maintenance > Manage Code Tables. 2. Select the name of the table from the drop down list (e.g., Extension Reasons ). 3. To add a code: choose New from the top menu. 4. Enter the Code in the yellow box, and then click on Update. Remember to Save the record when finished. Setup and Configuration 35

36 5. To add or edit an Alternate Code, first click Show Alternate Codes at the top of the page. Then click Edit on the applicable Code record to open the record for changes. 6. Once the record is open, click the appropriate link to add a new Alt Code or Edit an existing one. Clicking delete will remove an existing Alternate Code. When finished with the changes, click the Save icon. REVISE/AMEND REMOVE AMENDMENT WARNING MESSAGES A new option has been added that allows administrators to enable/disable warning messages for the Revise/Amend & Remove Amendment actions. To do this, the administrator would navigate to Options > Set Systemwide Options > Form and then enable/disable either or both of the options. By default, both warning messages are turned on (both checkboxes are unchecked). To enable the Revise/Amend warning message, the administrator should leave the 1 st checkbox unchecked. When this option is enabled, the user will see the following pop-up message when the Revise/Amend link on the Form Summary page is clicked: Setup and Configuration 36

37 To enable the Remove Amendment warning message, the administrator should leave the 2 nd checkbox unchecked. When this option is enabled, the user will see the following pop-up message when the Remove Amendment link on the Form Summary page is clicked: Setup and Configuration 37

38 FIELD MAPPING This section provides data source and destination information, where applicable, for all fields on the ARD form. If source or destination data is missing or incorrect, follow the navigation indicated in this section to add or correct the data. Also included is a description of necessary Alternate Codes, if required. To add, edit or lookup a code, navigate to Maintenance > Manage Code Tables. Select the name of the table (indicated in the Mapping information) from the drop down list. Then click the Show Alternate Codes link at the top of the page to see the applicable codes. MEETING INFORMATION TX ARD Section 1 Meeting Information 1 Letterhead Logo and Letterhead maintained in form information. 2 Meeting Date Automatically fills in based on the Meeting Date selected when creating the form or linked through Form Information (in the Maintenance section of the Form Tool Bar). The Meeting link provided on the form will access the linked Meeting or create a new meeting record. 3 Meeting Reason Automatically fills in based on the Meeting selected when creating the form or linked through Form Information in the Maintenance section of the Form Tool Bar. There are four reasons (Admission, Review, Dismissal or 3 Year Reevaluation) on the web form. The linked Meeting Reason (i.e., Alternate Code text) must match the web form exactly or it will fall into the Other category. To add or maintain the Alternate Code, go to Maintenance > Manage Code Tables > Meeting Reason. 4 Amendment Check Box to indicate an existing/finalized ARD is being amended. To amend a finalized ARD, click the link illustrated below, and then select a new meeting. Clicking this link will create another copy of the form for editing. Use the provided check box to indicate it is an amended form. Field Mapping 38

39 5 Student Name Automatically fills in from Basic Information > Demographics > Student Name. 6 Student ID# Automatically fills in from Basic Information > Demographics > Student ID. 7 Medicaid ID# Automatically fills in from Basic Information > Identifications (Type = Medicaid #). If the required Type is not available, go to Maintenance > Manage Code Tables > Identification and then add a new record (with Type = Student and Description = Medicaid #). 8 Grade Automatically fills in from current Program > Placement > Grade. To maintain the student s placement, go to Placement Determination section of the ARD. 9 Date of Birth Automatically fills in from Basic Information > Demographics > Student Birth Date. 10 Home Campus Automatically fills in based on Educational Information > Associated Organization (Type = Home School). Type comes from Organization Association code table. If there is no Associated Org record, then the Home Campus field will populate based on the student s current Placement, Location. 11 School Automatically fills in from Program > Placement > Location (current record as of the meeting date). 12 Interpreter Needed Check Box (Yes/No) to indicate if an interpreter was used. Yes will enable Text Box used to specify the language. DETERMINATION OF PRESENT LEVELS TX ARD Section 2 Determination of Present Levels Field Mapping 39

40 13 FIE, Eligibility and Related Service Reports TX ARD Section 2 Determination of Present Levels This section provides the ability to attach various reports to the ARD. First, select an FIE Report from the drop down list, and then click the Add FIE button to link the selected report to the ARD. The checkbox will update reflecting that the report is now attached and the link will provide access to the linked FIE. The user has the ability to link multiple FIE forms. Any Eligibility and Related Service Reports attached to the most recent/linked FIE will display. To create these reports, return out of the ARD and select FIE/ARD Administration from the Forms Toolbar. Refer to the screenshot below. Within ARD/FIE Administration, you may create an FIE and then attach any of the various Eligibility Reports. The attached reports will display beneath the FIE form to which they were added (e.g., Visual Impairment). 14 FBA & FVA The check boxes and links in this section reflect that the applicable Behavioral and Vision assessments were attached to the form. To create the FBA, go to the ARD, Consideration of Special Factors section or the FIE/ARD Admin screen. For the FVA, create an Eligibility Report as explained in the previous item. 15 Vocational Evaluation Check box and Text Box to indicate an available Functional Vocational Evaluation Report and Date of the report TX ARD Section 2 Determination of Present Levels Cont d 16 Assessments Ability to add multiple Subject Areas, Scores and Versions on each row identifying assessment results. Field Mapping 40

41 -Subject Areas selections in the drop down are maintained in Maintenance, Manage Code Tables, Score Areas with an Alternate Code Type = ARD Code with the description as the subject area (ie English Language Arts). -Score information can be entered into the text box. - Version is selected from the drop down on the form (ie STAAR, STAAR-A etc.). 17 District Results Check Box and Text Box to indicate district assessments taken and results. 18 Information from Parents 19 Review of Existing Evaluation Data (REED) 20 Additional Data Needed 21 Transfer Students Only Check Box and Text Box to document information obtained from the student s parents or guardians. Check Box to indicate if attaching the REED supplemental report. Yes will enable the Add form link providing the ability to create/link a REED supplement. Another way to create or maintain the REED is through the FIE/ARD Admin screen available on the Student Tool Bar. Check Box (Yes/No) and Text Box to indicate if and what additional testing or evaluation data is needed. If attaching a Notice of Evaluation (NOE) permission form, select it from the drop down list and click the Link NOE button. If there is no existing NOE form, return out of the ARD and select the Notice of Proposal to Evaluate form on the Student Tool Bar. Check Box (Yes/No) to indicate if sufficient evaluation data was obtained for a transfer student. Field Mapping 41

42 DETERMINATION OF DISABILITY TX ARD Section 3 Determination of Disability 22 Evaluation Data Reviewed Check Boxes and Text Box to indicate source of evaluation data reviewed. *Note: Only the lines with checked entries will print on the ARD report. Field Mapping 42

43 TX ARD Section 3 Determination of Disability 23 Not Eligible/Has a Disability Radio buttons to indicate that the student is NOT eligible for special education or has a disability. The disability radio button will enable the Manage Disabilities link, providing the ability to edit an existing or add a new disability record. *Note: If the radio button does NOT meet eligibility is checked, all of the remaining text and controls in the section will not print, including the second radio button, the set of Yes/No checkboxes and all the following text ( has a need for special education ) as well. If the radio button has a disability is checked, only the Disability listings which have been selected (indicated by the display of the Disability s priority in the box) will print. Existing Disabilities: For a disability to appear on the ARD it must meet the following conditions: Disability Start Date has to be on or before the Service Date Disability End Date has to be blank or on or after the Service Date Form Information, Sessions: Recommended Start Date on or before Recommended End Date End Date blank or on or after Recommended Start Date Same for Summer and Next Recommended Dates. 24 Has Need for Special Ed Check boxes (Yes/No) to indicate if a student with a disability is in need of special education or related services. *Note: If No is checked, none of the remaining text in the Section will print. If Yes is checked, only the text below it where a Yes, No, or N/A checkbox has been selected, will print. 25 Determinant Factors Check boxes (Yes/No) to indicate if the reason (determinant factor) that the student is experiencing difficulty in school is the result of (a) lack of appropriate instruction in reading, (b) lack of instruction in math, or (c) limited English proficiency. If the student is not succeeding due to any one of these three reasons, the student is not eligible for services under IDEA. 26 Texas Schools for Blind, Visually Impaired or Deaf Check boxes (Yes/No or Not Applicable) to indicate if the student s parents were given information about programs for Blind, Visually Impaired or Deaf students in the last year, if applicable. PRESENT LEVELS OF PERFORMANCE Field Mapping 43

44 27 Instructional Accommodations TX ARD Section 4 Present Levels of Performance Check Box to indicate if the student requires instructional accommodations. Yes will enable additional check boxes and text boxes to specify the subject areas in which the student requires accommodations. 28 Curriculum Modifications Check Box to indicate if the student requires modifications to the general curriculum. Yes will enable additional check boxes and text boxes to specify the subject areas in which the student requires curriculum modifications. 29 Alternate Achievement Standards 30 Communication/Physical Limitations Check Box to indicate if the student requires alternate achievement standards. Yes will enable a text box to specify the alternate standards. Check Box to indicate if the student has communication or other physical limitations. Yes will enable additional check boxes and text boxes to specify areas where modifications are needed. *Note: If No is checked, the remainder of this section (i.e., the modifications) will not print on the report. 30a Preschool Activities Affected Check Boxes to indicate the areas affected by the student s disability. Current placement equal to Preschool (where Alternate Code Type = OSSMS Code and Description = PK or EE in the Grade code table) will enable this section. 31 Strengths and Weaknesses Text box for describing student strengths and impact of student s disability. CONSIDERATION OF SPECIAL FACTORS Field Mapping 44

45 TX ARD Section 5 Consideration of Special Factors 32 Language Check Boxes and text boxes to indicate Limited English proficiency recommendation. 33 Communication Check Boxes to indicate Communication recommendation. Yes answer indicating the student is hearing impaired/deaf will enable the Add form link relating to this area. Click the link to create additional report relating to this area. Field Mapping 45

46 TX ARD Section 5 Consideration of Special Factors 34 Behavior Check Boxes to indicate Behavior recommendation. Yes answer indicating the student requires a Functional Behavioral Assessment (FBA) will enable the Add form relating to this area. Click the link to create additional report relating to this area. Yes answer indicating the student requires a Behavioral Intervention Plan (BIP) will enable the Add BIP link. Use the drop down list to select an existing BIP form, and then click Add BIP to link the form to the ARD. If BIP is selected, clicking Add BIP will create a new BIP form. The Functional Behavioral Review is not an IEPPLUS form. The Attach FBR to ARD is just a reminder to attach the FBR (if any) using the File Attachments link on the Form Tool Bar. 35 Blind or Visually Impaired Check Boxes and text boxes to indicate Blind or visually impaired recommendation. Yes answer indicating the student is Blind or visually impaired will enable the Add form link relating to this area. Click the link to create additional report relating to this area. 36 Autism Check Boxes and text boxes to indicate Autism recommendation. Yes 37 Student enrolled in Junior High, Middle or High School answer will enable the Add form link relating to this area. Click the link to create additional report relating to this area. Check Boxes to indicate if the Student is enrolled in Junior High, Middle or High School. Yes will enable additional check boxes to indicate if the student passed or did not pass the state assessment, or is not likely to receive a high school diploma within an acceptable timeframe. Yes answer will enable the Add form link relating to this area. Click the link to create additional report relating the student s Graduation Plan.*Note: If the checkbox Student is NOT enrolled in junior high, middle or high school is checked, the remaining section of the web form will collapse and will not print on the report. CONSIDERATION OF ASSISTIVE TECHNOLOGY NEEDS Field Mapping 46

47 TX ARD Section 6 Consideration of Assistive Technology Needs 38 Communication Check Boxes (With/Without AT/No) and Text Box to explain why not. 39 Hearing Check Boxes (With/Without AT/No) and Text Box to explain why not. 40 Reading Check Boxes (With/Without AT/No) and Text Box to explain why not. 41 Writing Check Boxes (With/Without AT/No) and Text Box to explain why not. 42 Physical Mobility Check Boxes (With/Without AT/No) and Text Box to explain why not. 43 Ability to take care of Personal Hygiene Check Boxes (With/Without AT/No) and Text Box to explain why not. 44 Assistive Technology Recommendation Check Boxes (Further evaluation needed/student needs/does not need AT) and Text Box to explain why. TRANSITION (FORMERLY DEVELOPMENT OF THE INDIVIDUAL EDUCATION PROGRAM IEP) Field Mapping 47

48 a 56b 56c 56d 57 Field Mapping 48

49 Field Mapping 49

50 TP 66TP 67TP 68TP 70TP 71TP 69TP 72TP 73TP TX ARD Section 7 Development of ARD 45 Student Current Age Displays the student s age as of the ARD end date. If the student s age is >=13, displays age in red. 46 Complete the Transition Page Check Box (Yes/No) click No if the student has not reached the age of 14 and the ARD committee has decided transition planning is not appropriate at this time. *Note: If No is checked, the balance of the Transition Needs and Services section will not display or print on the report. 47 Student Involvement Check Boxes (8) to indicate whether the student invited/attended or did not attend the meeting as well as how the student did participate in the planning process. Other: Text box 48 Parent Involvement Check Boxes (3) to indicate whether the parent was invited/attended or discussed their responsibilities. 49 Comments Notes text box 50 Age of Majority Student Informed 51 How Age of Majority provided Check Boxes (4) Other (1) text line. Check box indicating if the student was informed of the rights prior to their 17 th birthday. Field Mapping 50

51 TX ARD Section 7 Development of ARD 52 Assessments and Date Check Boxes (7) with their own text box to indicate specific assessments and date administered. Check Box (1) text line for Other/Specify 53 Summary of Data/Evaluations Text box 54 Postsecondary Goals Text boxes (4) for Education/Training Goal, Employment Goal, Independent Living Goal (If appropriate) and Other. 55 Annual Transition Goals Present Level Text box to indicate Present Level of Academic Achievement and Functional Performance. 56 Measurable Annual Goal Goalbook: Statement Type = TPGoal. Categories and Subcategories can also be indicated. Any TPGoal will display in this section. 56a Position Responsible for Implementation Check boxes for Instructional and related services. Check box and text box for other text. 56b Indicate Level of Mastery Text Box 56c Evaluation Procedures Text Box 56d Schedule for Evaluation Text Box 57 Benchmarks/Short-Term Goalbook: Statement type = TPObjective Objectives 58 Transition Services Check Boxes (7) to indicate various student needs for transition Check box and text box for other text. 59 Additional Activities/Services Text Box 60 Course of Study Check box to indicate Course of Study plan attached. 61 Graduation Plan Click the Add Graduation Plan link to create/link the student s graduation plan. Creating a new ARD, Graduation Plan linked to the previous ARD is linked to the new ARD also. 62 Interagency Responsibilities and Linkages Multiple text boxes to indicate various Needed Service(s), Agency/Contact Person, Who will contact and When and Timeline for Delivery of Services. 63 Agencies Invited Text boxes (4) 64 Agency participation Radio buttons (2) indicate if the agency attended or did not attend for each text box in Mapping #63. 65TP Agency attempts to attain Text Box participation 66TP Outside Agency not invited because Check Box and Text box (2) 67TP Information provided to Parent/Student Consideration for graduating students Check boxes (4) Check box and text box for Other text. 68TP Yes/No is the student graduating No disables the next 4 check boxes and Forms links to Summary of Performance, Graduation Supplement and Indicator TP Summary of Performance Check box enables the creation/linking of Summary of Performance form. 70TP Assistance Recommendation Check box 71TP Graduation Check box enables the creation/linking of a Graduation Form Requirements/Options 72TP Exiting Check box enables the creation/linking of the Indicator 14 form. 73TP IEP Continuing Questions Check boxes. When last one checked, Date picker enabled. Date recorded as Important Date = IEP Continuing date. Field Mapping 51

52 IEP HEADER TX ARD Section 8 IEP Header 65 Instructional Services Check Box and Text Box to indicate the ARD includes Instructional Services. 66 Related Services Check Box and Text Box to indicate the ARD includes Related Services. 67 Draft Check Box and Text Box to indicate ARD is in Draft status and date. 68 Accepted by ARD Check Box and Text Box to indicate ARD committee approval and date. 69 Name of Student Automatically fills in from Basic Information > Demographics > Student Name. 70 School Automatically fills in from current Program > Placement > Location. 71 Grade Automatically fills in from current Program > Placement > Grade. 72 Recommended Grade Automatically fills in from recommended Program > Placement > Grade. 73 Location for Implementation Automatically fills in from recommended Program > Placement > Location. 74 Language of Delivery Automatically fills in from recommended Program > Placement > Instructional Language. 75 ESL Check Box (Yes/No) to indicate English as a Second Language student. 76 Print blank lines Check Box to print blank lines in Goal/Objective/Benchmark, Progress Reporting section. Field Mapping 52

53 GOALS, OBJECTIVES AND BENCHMARKS MEASURABLE ANNUAL GOALS 77a 77b 77c 77d 77e 77f 78a 78b 78c 78d 78e 79 77a TX ARD Section 9 Goals, Objectives and Benchmarks (Measurable Annual Goals) Click the Add Measurable Annual Goal link, select a Statement from the Annual Goals default Goal Book (Type = Goal), and then click the Overview link to return to Field Mapping 53

54 77b 77c 77d 77e 77f 78a 78b 78c 78d 78e 79 Present Levels of Performance Goal Position Responsible Goal Level of Mastery Goal Evaluation Procedure Goal Schedule for Evaluation Objectives/Benchmarks Benchmark/Objective Position Responsible Benchmark/Objective Level of Mastery Benchmark/Objective Evaluation Procedure Benchmark/Objective Schedule for Evaluation Evaluation Procedure Codes the form. To edit a goal, click in the text box and type the changes. To delete a goal, click the applicable link to access the goal, and then click Delete. *Note: If there are no Goals in the ARD, then the entire section is suppressed on the ARD Report. If there are no Objectives, then no Objective-related text will print, including the entire Objectives Grid and the Evaluation Procedure Codes below the grid. For each goal created, a text box will display to identify the student s present levels of performance. For each goal created, a series of check boxes will display to indicate the staff position responsible for implementing the goal For each goal created, a text box will display to indicate grade level of mastery applicable to that goal. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = LOM. For each goal created, a text box will display to indicate evaluation procedure codes applicable to that goal. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = EP. For each goal created, a text box will display to indicate evaluation schedule applicable to that goal. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = ES. Click the Add Objective link, select a Statement from the default Goal Book (Type = Objective) and then click the Overview link to return to the form. To edit an Objective, click in the text box and type the changes. To delete an Objective, click the applicable Delete button. For each objective created, a series of check boxes will display to indicate the staff position responsible for implementing the objective/benchmark. For each objective created, a text box will display to indicate grade level of mastery applicable to that objective/benchmark. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = LOM. For each objective created, a text box will display to indicate evaluation procedure codes applicable to that objective/benchmark. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = EP. For each objective created, a text box will display to indicate evaluation schedule applicable to that objective/benchmark. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = ES. Evaluation Procedure Codes will display (read only) for each objective created. This information is hard-coded to facilitate entry of mapping items #77e & 78d mentioned above. Field Mapping 54

55 STANDARDS-BASED GOALS a 82b 82c 83 83a 83b 83c 84 TX ARD Section 9 Goals, Objectives and Benchmarks (Standards-Based Goals) Click the Add Measurable Annual Goal link, select a Statement from the default Goal Book (Type = Goal), and then click the Overview link to return to the form. To edit a goal, click in the text box and type the changes. To 80 Annual Goals delete a goal, click the applicable link to access the goal, and then click Delete. *Note: If there are no Goals in the ARD, then the entire section is suppressed on the ARD Report. If there are no Objectives, then no Objective-related text will print, including the entire Objectives Grid and the Evaluation Procedure Codes below the grid. 81 Present Levels of For each goal created, a text box will display to identify the student s present Performance levels of performance. 82a Goal Position Responsible For each goal created, a series of check boxes will display to indicate the staff position responsible for implementing the goal Field Mapping 55

56 82b 82c TX ARD Section 9 Goals, Objectives and Benchmarks (Standards-Based Goals) Goal Evaluation Procedure Goal Schedule for Evaluation 83 Objectives/Benchmarks 83a 83b 83c 84 Benchmark/Objective Position Responsible Benchmark/Objective Evaluation Procedure Benchmark/Objective Schedule for Evaluation Evaluation Procedure Codes For each goal created, a text box will display to indicate evaluation procedure codes applicable to that goal. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = EP. For each goal created, a text box will display to indicate evaluation schedule applicable to that goal. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = ES. Click the Add Objective link, select a Statement from the default Goal Book (Type = Objective) and then click the Overview link to return to the form. To edit an Objective, click in the text box and type the changes. To delete an Objective, click the applicable Delete button. For each objective created, a series of check boxes will display to indicate the staff position responsible for implementing the objective/benchmark. For each objective created, a text box will display to indicate evaluation procedure codes applicable to that objective/benchmark. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = EP. For each objective created, a text box will display to indicate evaluation schedule applicable to that objective/benchmark. Saved as an Attachment where Category = EvaluationAttachment and Subcategory = ES. Evaluation Procedure Codes will display (read only) for each objective created. This information is hard-coded to facilitate entry of mapping items #82b & 83b mentioned above. INSTRUCTIONAL ACCOMMODATIONS Field Mapping 56

57 A OR 99 TX ARD Section 10 Instructional Accommodations 85 Add Accommodations Grid Select the check box for the date range (i.e., session) to which the accommodations apply, then click Add Accommodations Grid. Field Mapping 57

58 TX ARD Section 10 Instructional Accommodations 86 Student Name Automatically fills in from Basic Information > Demographics > Student Name. 87 ID# Automatically fills in from Basic Information > Demographics > Student ID. 88 Campus Automatically fills in from applicable Program > Placement > Location. 89 Duration of Services Automatically fills in from applicable Program > Placement > Location. 90 Student receives Speech Check Box Therapy 91 Student receives Special Check Box Education 92 Student Language Program Check Box and Text Box 93 Behavior Intervention Plan Check Box clicking the box will open a drop down list and link to select or add the student s plan. Select an existing plan from the drop down list, and then click Add BIP Form to link the BIP to the ARD. If no BIP was selected, a new BIP form will open for completion. 94 Links to Hide or Delete Click the applicable link to hide or delete the entire grid for a date range. Accommodations Grid 95 Reset Grid Button Select a check box for the applicable Date Range and click the Reset button to clear out all the accommodations selected previously and reset the courses based on existing records. This button will take all courses identified in the Schedule of Service page and display in the subjects drop downs in Fields A-H (Field 96). 96 Course Selection (A-H) Select up to eight courses (A-H) from the drop down lists. Courses will prepopulate based on the student s existing course records and are changeable. Available courses in the drop down lists will come from the Course code table (Maintenance > Manage Code Tables > Course). 97 Collapse or Expand Section Buttons Accommodations will display in separate grids by the following categories: Presentation, Response, Setting, Timing/Scheduling, Behavioral and TAKS/STAAR. The Collapse button will hide the applicable section from view and the Expand button will re-display the section. 98 Accommodations Check Boxes to indicate the courses to which the accommodations apply. *Note: If no accommodations are selected, No Accommodations were chosen for this student will print on the report. If accommodations are chosen, the section will start on its own page AND only the accommodations selected will print. Accommodations will print with a page break between the grid(s) applicable to each date range. When revising or creating a new ARD from, the accommodations data will be copied into the revised/new form. 99 Assessment Related - Instructional Accommodations Allowed On the State Assessment Radio button displays for Assessment Type STAAR or STAAR Alternate 2. The system will display STAAR assessments when you enter the form. If staff selects STAAR Alternate 2, the page will change and display the appropriate assessments for that assessment. Check boxes (A-H) indicate the courses to which the selected STAAR accommodations apply. 99A Other Assessments Each section on both forms (STARR and STARR-Alternate 2) also displays an Add/Delete button in which you can add additional Other accommodations as needed to each area PARTICIPATION IN STATEWIDE ASSESSMENTS Field Mapping 58

59 Required Reading Assessment 101 State of Texas Assessment of Academic Readiness (STAAR) 102 Student Success Initiative TX ARD Section 11 Participation in Statewide Assessment Check Boxes and text boxes to indicate whether or not the student will take the state reading assessment, whether the student will require accommodations to participate, and what the accommodations are. *Note: If Not Grade Appropriate is selected, IEPPLUS will hide the Rationale section on both the web form and the ARD report. Check Boxes and Text Boxes to indicate STAAR assessments are offered for the student s grade, whether the student meets exemption criteria due to limited English proficiency, and whether the student already passed exit exams. Check Boxes to indicate whether the student will take advantage of student success initiatives in reading and math, and Text Box to indicate remediation plan. Field Mapping 59

60 102 Student Success Initiative (Continued) TX ARD Section 11 Participation in Statewide Assessment Please refer to the above screenshot. If the student is neither in grade 5 nor in grade 8, IEPPLUS will hide the grade specific options on both the web form and the report. Printing of the options is as follows: SSI Option Grade Specific Options Multiple Testing Opportunities No option is checked Printing of the ARD Report If the student is in grade 5 or 8 (based on the Recommended Placement) and only 1 checkbox is checked, then only that option will print. If the Multiple Testing Opportunities checkbox is not checked, this option will not print. Not grade appropriate will print beneath each of the subheadings (Reading and Math). 103 Fitness Testing 104 LEP: LAT Participation 105 Graduation Requirement CPR Check boxes to indicate the student s participation in physical fitness testing and text box to specify any restrictions needed to participate and accommodations needed to address the restrictions. Check Box to indicate whether a student with recent immigrant status will participate in Linguistically Accommodated Testing (LAT) due to Limited English proficiency (LEP). Check boxes to indicate the student s participation in CPR training and a text box to indicate when the student participated in CPR training. Field Mapping 60

61 STAAR ASSESSMENTS a Field Mapping 61

62 TX ARD Section 12 STAAR Assessments 106 Section is not appropriate Check Box to indicate whether or not the section applies to the student. If checked, the remaining sections beneath the check box will collapse. Only the section heading and a statement indicating that the section does not apply will print on the ARD report. When the section does apply, it will print beginning on a new page (i.e., following a page break). 107 Student s Grade Select the grade the student will be in when taking the exam. 108 Assessment Type Indicates the type of exam the student will take (STAAR or STAAR Alternate 2). Defaults to STARR. 109 School Year Text Boxes to indicate when the school year will begin and end in YYYY format. 110 Subject Check Boxes to indicate the subject areas in which the student will take the test. *Note: Only the Subjects that are checked will print on the report. Field Mapping 62

63 TX ARD Section 12 STAAR Assessments 111 Content Area Select the Content Area in which the student will take the test from the drop down list. If the student is taking more than one exam in a given Subject area, click the Add button and select from the list displayed. Content Areas will display in the drop down list based on the following code table setup: Table Name Alternate Code Type Alternate Code Description Course STAAR Course Math, Reading, Writing, ELA, Science, or Social Studies (exact words) *Note: If using the same Alternate Code multiple times, a unique start date must be used to differentiate the entries. For example, if the course Literature1 is applicable to both Reading and Writing content areas, the setup would have to include a unique start date: Alt Code Type Alt Code Description Start Date STAAR Course Reading 5/1/2013 STAAR Course Writing 5/2/ Assessment Options 113 Test Administration Select the applicable Assessment option from the drop down list. Test options will display in the drop down list based on the following code table setup: Table Name Alternate Code Type Alternate Code Description Test Type ARD Code STAAR Test Type ARD Code STAAR-A (Inactive 3/13/17) Test Type ARD Code STAAR-Alt (Inactive) Test Type ARD Code STAAR Alternate 2 Test Type ARD Code STAAR Online (New 3/13/17) Text Box to indicate the number of times the test was administered. Field Mapping 63

64 114 Accommodation s Needed TX ARD Section 12 STAAR Assessments Radio Buttons to indicate whether accommodations are needed. Yes will expand the section with the unique list of Accommodations, pertaining to the Assessment Type (STAAR or STAAR Alternate 2). Check all accommodations that apply to the student. If the pre-defined accommodations do not fit, scroll down to the Other areas, and then click the ADD button to add additional accommodations within the section. Accommodations selected will save temporarily when switching between test types until the user clicks on the Save button. This change is intended to preserve the data if the user makes a mistake and changes from one test type to another and back again. Only the Accommodations selected by the User will print. Every Accommodation category will print and Not Applicable will print beneath the category, if nothing is checked. 114 a ARD Supplement Links When revising or creating a new ARD from, the accommodations data will be copied into the revised/new form. STAAR accommodations that were entered previously using the old grid will convert to the new grid in the Other category located beneath the Type 3 Accommodations. Selecting Assessment Option of STAAR or STAAR-ALTERNATE 2 and the appropriate Assessment will enable the applicable link(s), providing the ability to create/link the state required supplemental report used to document decisions for these two assessment options. STAAR Alternate 2 Medical Exception Requirements STAAR Alternate 2 NAAR Eligibility Requirements STAAR Alternate 2 Participation Requirements 115 Rationale for Assessment Decisions 116 Show/Hide Additional Grid **Note: The STAAR and STAAR-ALTERNATE 2 supplements can only be linked through the ARD form s STAAR section. They cannot be linked to the ARD using the FIE/ARD Administration page. Once the forms are created through the ARD, they can be accessed from the FIE/ARD Administration. Check Boxes to indicate the reasons for the assessment decisions. Checking Other will enable the text box to specify another rationale. The STAAR section consists of a primary grid, pertaining to a specific Assessment Type, Grade and School Year. Click the button to display a second grid, reflecting the subsequent Grade and School Year. If it is necessary to delete the information in the second grid, be sure to click the Hide Additional STAAR Grid button to prevent printing the grid on the report. PARTICIPATION IN DISTRICT ASSESSMENTS Field Mapping 64

65 TX ARD Section 13 Participation in District Assessments 117 District Assessments Check Boxes to indicate whether the student will take district assessments and Text Box to specify the tests not being taken. 118 Accommodations Check Boxes to indicate the accommodations needed for the student to participate. 119 Performance Standards Not Met Text Box to indicate subject areas in which the student did not meet performance standards in previously administered state tests. Field Mapping 65

66 LEAST RESTRICTIVE ENVIRONMENT TX ARD Section 14 Least Restrictive Environment 120 Tried/Considered/Provided Radio Buttons to indicate the supplementary aids and services tried (T), considered (C) or provided (P) since the student s the last annual ARD. Use the Clear button if needed to remove previous selections. 121 Other Text Box to add other supplementary aids or services tried, considered or provided. 122 Success Check Boxes (Yes/No) to indicate if the supplementary aids or services tried, considered or provided were successful. 123 Reasons (if not successful) Text Boxes to indicate the reasons the supplementary aids or services tried, considered or provided were not successful. PLACEMENT Field Mapping 66

67 TX ARD Section 15 Placement 124 General Education Setting Check Box to indicate the student s recommended placement is in a General Education Setting. 125 Special Education Setting Check Box to indicate the student s recommended placement is partly or fully in a Special Education Setting. REMOVAL FROM GENERAL EDUCATION CLASSROOM TX ARD Section 16 Removal from General Education Classroom 126 Section is not appropriate Check Box to indicate whether or not the section applies to the student. If checked, the remaining sections beneath the check box will collapse. Only the section heading and a statement indicating that the section does not apply will print on the ARD report. 127 Reasons for Removal from GE Classroom Check Boxes to indicate the reason the student s recommended placement is either partially or completely outside the General Education setting: Competencies significantly below grade level Modifications cannot be implemented in General Education setting Speech therapy is needed in small group or individual setting Unable to obtain nonacademic benefit Adverse Impact on General Education class Behavior requires Special Education setting Other Checking Unable, Adverse Impact or Other will enable accompanying text box for explanations or adding other reasons for removal. Field Mapping 67

68 REMOVAL FROM GENERAL EDUCATION CAMPUS TX ARD Section 17 Removal from General Education Campus 128 Section is not appropriate Check Box to indicate whether or not the section applies to the student. If checked, the remaining sections beneath the check box will collapse. Only the section heading and a statement indicating that the section does not apply will print on the ARD report. 129 Reasons for Removal from GE Campus Check Boxes to indicate the Reasons for Removal from GE Campus: Services not available in GE setting Behavior plan requires intense supervision Student confined to home or hospital Medical needs Other Checking Other will enable accompanying text box for adding any other reasons for removal. PARTICIPATION IN NONACADEMIC ACTIVITIES Field Mapping 68

69 TX ARD Section 18 Participation in Nonacademic Activities 130 Section is not appropriate Check Box to indicate whether or not the section applies to the student. If checked, the remaining sections beneath the check box will collapse. Only the section heading and a statement indicating that the section does not apply will print on the ARD report. 131 Participation with Nondisabled Students Check Boxes (Yes/No) to indicate if the student will participate with Nondisabled Students in nonacademic, extracurricular and other activities. No will enable additional check boxes and text boxes to indicate the areas in which the student will not participate and the reasons why. POTENTIAL HARMFUL EFFECTS TX ARD Section 19 Potential Harmful Effects 132 Section is not appropriate Check Box to indicate whether or not the section applies to the student. If checked, the remaining sections beneath the check box will collapse. Only the section heading and a statement indicating that the section does not apply will print on the ARD report. 133 Harmful Effects Check Boxes to indicate potential harmful effect on the student and quality of services due to removal of the student from the General Education campus or classroom. 134 ARD Committee determined Check Boxes to indicate the ARD committee s determination regarding the potential harmful effects (i.e. None anticipated, Benefits outweigh harmful effects or Other). Other will enable a text box to specify another expectation. Field Mapping 69

70 SCHEDULE OF SERVICES TX ARD Section 20 Schedule of Services 135 Add Courses Click the Add Courses link to build the student s Recommended, Summer and Next Recommended course schedules. Select the Course Types or high level categories being added. Click Next and then select the Courses, indicating the Session the student will take the course. Click Next. Indicate if the curriculum is Modified (Yes/No), the Time per day spent in General and Special Education settings, and the parties responsible for progress reporting (GE/SE/Joint). Click Finish to create course grids for each session. 136 Progress Determined By Check Boxes and Text Boxes to indicate how progress will be reported to the parents. Section includes an unlabeled text box at the bottom used to indicate the frequency at which progress reports will be given to parents. *Note: The web form will display the progress-related checkboxes and text boxes on the Recommended Courses grid only and See Recommended Grid on the Summer and Next Recommended Courses grids. The report will display only the items with data but in ALL three grids (Recommended, Summer and Next). 137 Year Text Box to indicate the Year in which courses will start for all courses in the grid. 138 Semester Text Box to indicate Semester (Regular, Summer or Next Year) applicable to all courses in the grid. 139 Course Course Type and Course Names selected when creating the grid; and changeable through drop down menu selection. Field Mapping 70

71 TX ARD Section 20 Schedule of Services 140 Save and Delete Click the applicable icon to save changes or delete a course from the grid. 141 TEKS Modified Radio buttons to indicate if the course will use the standard state curriculum or modified curriculum. 142 GE/SE Time Text Boxes to indicate the Time spent in General and Special Education settings (e.g., 50 minutes per day). 142a Instructional Minutes/Day Values entered in this field will populate the Course information in the Instructional Arrangement Calculation grids located at the bottom of the Schedule of Services page. Only the courses with minutes entered into the INST MIN DAY field are included in the calculation grid. The Course grid radio buttons and other time fields (GEN ED, SPE ED) do not affect this calculation. Time must be entered in Minutes per Day for each applicable course. The INST MIN DAY field will accept only positive whole numbers, and will not print on the ARD report. To exclude a Course from the % Time in SE calculation, do not enter a value in the Course grid, INST MIN DAY field. 143 GE/SE/Joint Radio buttons to indicate the parties responsible for progress reporting (GE/SE/Joint). 144 Show/Hide Summer Click the link to show or hide the Summer course grid. Courses 145 Show/Hide Next Recommended Courses Click the link to show or hide the Next Recommended course grid. Field Mapping 71

72 TX ARD Section 20 Schedule of Services Cont d 146 Add Instructional Service Click on Add Instructional Service to add the Instructional Services or the applicable link to edit an existing record (Type = Instructional Service). On the screen displayed, select the Service and Location from the drop down lists. Date Range will default to the ARD Start and End dates and can be changed. Enter a date in MM/DD/YY format and press the Tab key, or select a date by clicking the calendar icon. Select a radio button corresponding to the session the dates represent (Recommended, Summer or Next Recommended). Enter the Frequency and Duration of the service (e.g., 3 times per week /50 minutes per session) and the Setting. When finished, click Save; then click on Summary to return to the ARD. 147 Location Populates based on setting selected when creating or editing the service record (Type = Instructional Service). 148 Instructional Service Populates based on the student s service records (Type = Instructional Service) in range of the ARD start and end dates. Links will access the records for editing or deletion. 149 Session Populates based on service record session information (Recommended, Summer or Next Recommended). 150 Frequency and Duration Populates based on the service record Frequency and Duration. 151 Start and End Dates Populates based on the service record Date Range. 152 Monitoring of Student s Progress 153 Special Ed and Related Services enabling access Check Boxes and Text Boxes to indicate when and how progress will be reported to the parents. *Note: If the checkbox Student is in a mainstream only setting is not checked, then the entire section (mapping 152 and 153) will not print. Check Boxes and Text Boxes to indicate the Special Ed and Related Services enabling access to the general curriculum. Field Mapping 72

73 TX ARD Section 20 Schedule of Services Cont d 154 Add Related Service Click on Add Related Service to add or the applicable service link to edit an existing record. Same as mapping # 146 (Type = Related Service). *Note: If no Related Services are selected, the entire table will not print, including the table headings. Instead, the Related Services subheading and the following text will print: Related Services were considered but were not implemented. 155 Extended School Year Radio buttons to indicate if the student requires ESY service. Yes will enable the Add form link providing the ability to create an ARD supplement relating to this area. 156 Supports for School Personnel Check Boxes and Text Boxes to indicate the supports needed for school staff, if any. 157 Add Transportation Service Click on Add Transportation Service to add or the applicable service link to edit an existing record. Same as mapping # 146 (Type = Transportation). Radio buttons (Yes/No) to indicate if transportation service is needed. *Note: If the No is selected, the transportation section will not print. 158 Transportation Service Justification Check Boxes and Text Box to indicate the reasons service is needed. *Note: Only the reasons selected will print on the report. The ability to create a Transportation Service Request form has been added. Field Mapping 73

74 Instructional Arrangement Calculation Grids 158a Overview Calculation grids in the Schedule of Services section of the ARD, ARD Brief and ARD Transfer forms will facilitate the assignment of Instructional Arrangement (aka Level of Intervention). Each primary Placement, Recommended and Next Recommended session, will display in its own grid and will calculate separately. A Calculate button will display in each grid to refresh the data and re-calculate % of Time in SE. The Calculation is informational only and does not print on the ARD report. 158b Placement Automatically populates with the student s primary Placement. Error message Primary Placement Not found will display in the applicable Calculation Grid when a Placement is not found or is not Primary. Click the link to edit the placement record or go to Placement Determination section to create placement. 158c Campus Automatically populates with the Location/Campus from the student s primary Placement (Recommended and Next Recommended, as appropriate). 158d Service Automatically populates with the names of the services for the recommended session. Click the appropriate link Add Instructional Service, Add Related Service or Add Transportation Service in the Schedule of Services section to populate services in the calculation grid. To exclude a Service (or Service Type) from the % Time in SE calculation, go to Maintenance > Manage Code Tables > Service (or Service Type) and add Alternate Code Type = 'Exclude from IA Calc' (must be exact wording) and Description = any value. This alternate code entry will exclude a particular Service or an entire Service category from the IA calculation. Field Mapping 74

75 158e Frequency and Instruction al Minutes/D ay Automatically populates with the Frequency information entered in the applicable service record. Frequency information must be in Minutes. Weight Codes maintained in the Frequency code table will convert the data to Minutes per Day. For example: Frequency entered as With Weight Code* Will convert to 175 Minutes per Week 1 35 Minutes per Day 700 Minutes per Month 4 35 Minutes per Day 1750 Minutes per Quarter Minutes per Day 3500 Minutes per Semester Minutes per Day 7000 Minutes per Year Minutes per Day *Note: Weight code will convert to Minutes per Week (Minutes / Weight Code). The converted amount is then divided by 5 to convert to Minutes per Day. 158f Course and Instruction al Minutes/D ay Error message Invalid Frequency or Weight Code will display if the Frequency was entered incorrectly or there is no Weight code assigned in the Frequency code table. Ensure that the Frequency is entered in Minutes per Unit (i.e., Day, Week, Month, etc.). For Weight Code setup, go to Maintenance > Manage Code Tables > Frequency and enter Alternate Code Type = Weight Code and Description = the numeric value used to convert to Minutes per Week. Automatically populates with Course name and numeric value entered in the INST MIN DAY field in the Schedule of Services section. Only the courses with minutes entered into the INST MIN DAY field are included in the calculation grid. The Course grid radio buttons and other time fields (GEN ED, SPE ED, JOINT) do not affect this calculation. Time must be entered in Minutes per Day for each applicable course. The INST MIN DAY field (illustrated below) will accept only positive whole numbers, and will not print on the ARD report. 158g 158h Total Instruction al Minutes/D ay % Time in SE To exclude a Course from the % Time in SE calculation, do not enter a value in the Course grid, INST MIN DAY field. Sum of Special Ed Instructional Time for each applicable Course and Service in Minutes per Day. Total SE Instructional Minutes per Day / Total Instructional Minutes per Day (assigned in the Org record or entered manually into the grid) * 100 Field Mapping 75

76 158i 158j Total Building Minutes/D ay Instruction al Arrangeme nt Each building must have an Identification record with Type = Total Instructional Minutes per Day and Description = the applicable numeric value under Maintenance > Manage Organizations. This value will populate the Building Minutes per Day field in the calculation grid based on the Location/Campus in the student s Placement record. The grid value is changeable. To re-populate building minutes from the Org record, delete the value and either save or refresh the form. To setup the necessary identification type, go to Maintenance > Manage Code Tables > Identification and create a new record with Type = Organization and Description = Total Instructional Minutes per Day. An application option (Options > Set System Options > Forms) will enable or disable functionality that assigns Instructional Arrangement based on the calculated % Time in SE value. When the option is off, the user will have the ability to manually select an Instructional Arrangement (aka Level of Intervention) from the drop down list located in the calculation grid. When the Auto Set Instructional Arrangement system option is on, the system will compare the Placement IA Code to the Level of Intervention PEIMS Code. If the codes do not match, the calculated % Time in SE will determine Instructional Arrangement (LOI) selected. For example, if the Placement is Resource Room (IA Code = RR) and calculated Time in SE = 25%, the LOI assigned = Resource Room 21-49% (PEIMS Code 42). If the calculated value is 50% or more, an error message Invalid Percentage will display. The user should re-check and adjust the Course and Service values entered. If the codes match, the calculated % Time in SE is not used. The LOI assigned is the same as the IA code, for example, Speech Only (PEIMS Code 00). Error message Missing IA Code will display if there is no IA Code assigned for the Placement. Go to Maintenance > Manage Code Tables > Placement and add Alternate Code Type = IA Code and Description = applicable code from the TX Crosswalk table (see Appendix). PLACEMENT DETERMINATION Field Mapping 76

77 TX ARD Section 21 Placement Determination 159 Create/Manage Placement Click the link to add, edit or delete the student s placement. 160 Campus where Services will be provided 161 Campus the Student would attend if not disabled 162 Placement is as close as possible to student s home Populates based on the student s primary recommended placement location. Check Boxes (Yes/No) to indicate if the placement location is the same campus the student would attend if not disabled. No will enable additional check boxes used to describe the services that cannot be provided at the home campus. Check Boxes (Yes/No) to indicate if the placement location is as close as possible to the student s home. No will enable text box to explain why. 163 Instructional Arrangement Populates (read only) based on Level of Intervention field in the student s recommended and next recommended placement records. Level of Intervention code table must be setup with Alternate Code (Type = PIEMS Code and Description = the applicable state code identifying the placement). For example: Level of Intervention Alt-Code Type Alt-Code Description Special Ed Mainstream PIEMS Code 40 Resource Room < 21% PIEMS Code 41 Resource Room 21%-49% PIEMS Code 42 Texas School for the Blind or Visually Impaired PIEMS Code 70 If the PIEMS Code does not match one of the codes listed on the form, the information will display under Other. PIEMS code 70 (TSBVI) will enable the Manage ODP ARD Supplement link, allowing the user to create or maintain an ARD Supplement relating to this area. ASSURANCES TX ARD Section 22 Assurances 164 Assurances Read only text describing least restrictive environment considerations. COMMITTEE MINUTES Field Mapping 77

78 TX ARD Section 23 Committee Minutes 165 Committee Minutes Text Box to summarize the meeting minutes. COMMITTEE SIGNATURES Field Mapping 78

79 Manage Committee Members TX ARD Section 24 Committee Signatures Click the link to access the meeting record, Attendees tab. Click the Add, Edit or Delete link. Adding will open search box illustrated below. 167 Committee Agreed or will Reconvene 168 Parent or Adult Student Attended or did not Attend Enter search criteria and click Search. Select staff name from the displayed results, select a Role from the drop down list, and then click Update to save the selection. Check Boxes to indicate if the committee agreed or needs to reconvene at a later date. Checking the second check box will enable text boxes to indicate when and where the next meeting will take place. Check Boxes to indicate that the parent or adult student attended the meeting or did not attend the meeting. Checking the first check box will enable the Add Prior Written Notice link to create/link supplement relating to this area. 169 Parent s Home Language Check Box and Text Box to indicate parent s home language. 170 Copy of ARD provided Check Box and Text box to indicate the date ARD was provided to the parent and check boxes to indicate how it was provided (audio or written). 171 Good faith effort Check Box and Text Box to indicate effort that was made to provide the ARD in the parent s native language. Field Mapping 79

80 APPENDIX: INSTRUCTIONAL ARRANGEMENT CROSSWALK Calculation grids in the Schedule of Services section of the ARD, ARD Brief and ARD Transfer forms will facilitate the assignment of Instructional Arrangement (Level of Intervention). Maintenance > Manage Code Tables > Placement must be setup with Alternate Code Type = IA Code and Description = applicable code from the table below (Placement). Maintenance > Manage Code Tables > Level of Intervention must be set up with Alternate Code Type = PEIMS Code and Description = applicable code from the table below (see Field Level of Intervention). See Field Mapping pertaining to Schedule of Services section, Instructional Arrangement Calculation for more information. Placement Placement Alternate Code (Type = IA Code) Percentag e (pulled from the student s ARD form. No code table set up required) Level of Intervention Alternate Code (Type = PEIMS Code) Speech Only 00 n/a 00 Homebound 01 n/a 01 Hospital 02 n/a 02 Vocational Adjustment Class 08 n/a 08 State Supported Living Centers 30 n/a 30 Home Based Instruction 31 n/a 31 Center Based Instruction 32 n/a 32 Other Environment 34 n/a 34 Special Ed Mainstream 40 n/a 40 Resource Room < 21% RR Resource Room 21% -49% RR RR 50+ error Self-Contained MMS, Reg Camp 50% <60% SCRC Self-Contained MMS Reg Camp >60 SCRC SCRC 1-49 error FT EC / SE Setting 45 n/a 45 Residential Non-Public School 50 n/a 50 Nonpublic Day School 60 n/a 60 Texas School for Blind Visually Impaired 70 n/a 70 Texas School for the Deaf 71 n/a 71 Residential Care Treatment Fac. Mainstream 81 n/a 81 Appendix: instructional arrangement crosswalk 80

81 Placement Placement Alternate Code (Type = IA Code) Percentag e (pulled from the student s ARD form. No code table set up required) Level of Intervention Alternate Code (Type = PEIMS Code) Res Care Treatment RR 21%-49% RCRR RCRR 50+ error Res Care Treatment SC Reg Campus 50-60% RCSC Res Care Treatment SC >60% RCSC RCSC 1-49 error Res Care Treatment Separate Campus 86 n/a 86 Res Care Treatment - Community Class 87 n/a 87 Res Care Treatment - Vocational Adj. Class 88 n/a 88 Res Care - Full Time EC Spec. Ed Setting 89 n/a 89 Off Home Campus - Mainstream 91 n/a 91 Off Home Campus - RR Less than 21% OHCRR Off Home Campus - RR 21-50% OHCRR OHCRR 50+ error Off Home Campus SC Reg Campus 50-60% OHCSC Off Home Campus SC Reg Campus - >60% OHCSC OHCSC 1-49 error Off Home Campus - Separate Campus 96 n/a 96 Off Home Campus - Community Class 97 n/a 97 Off Home Campus - Full Time EC SC Setting 98 n/a 98 Appendix: instructional arrangement crosswalk 81

82 APPENDIX: TX SUPPLEMENTS Ability to add a supplement exists within the ARD/ARD Brief/ARD Transfer and FIE/ARD Admin screen. Supplements will create with the parent form meeting date or start date if no meeting exists. Exceptions include the BIP and Graduation Plan which create with the Plan Date and Last Review Date respectively. A date control will allow the users to pick another date from a calendar if they wish to change to another date. Meeting-dependent forms (REED, AI, FBA, VI, AU and Graduation supplements) will not display in the Add Supplement drop down list in the FIE/ARD Admin screen, if no meeting has been selected in the ARD. Error message No Meeting Exists will display in the ARD and the user will not be able to create the supplement until a meeting is added. Forms created stand-alone or through the FIE/ARD Admin screen will display in a drop down list for selection within the ARD. Selecting the form, and then clicking the Add link will link the form and add it to the list of linked forms. For example, in the ARD, Determination of Present Levels section, the user will be able to select an existing FIE from a drop down list, click on the Add FIE Form link and the form will be added to the list of linked FIE forms displayed in the section. *Note: Eligibility and Related Service Reports will display based on the most recent /linked FIE. Users can create most supplements within the ARD (exceptions include Disability Reports, FIE and NOE supplements). When adding a new supplement from within the ARD, the user will be able to deselect the existing forms (if any) in the drop down list and click the applicable Add link. The last action will open a new form for completion. The form will link to the parent ARD in which the supplement is created. Once linked, the users can access/edit a supplement by clicking on the form link displayed in the parent ARD. Form Summary and FIE/ARD Admin screens will cross reference all the linked forms. The STAAR-ALT and M supplements can only be created within the ARD since there is currently no other way to link to the school year information. These two supplements can no longer be created in the FIE/Admin screen. Appendix: TX Supplements 82