V E R S I O N 8.1. Timetable Development Export to Admin Systems

Transcription

1 The Timetabler V E R S I O N 8.1 Timetable Development Export to Admin Systems Appendix 1 ADMIN SYSTEMS EXPORT FILES... 2 COMPLETE STUDENT TIMETABLES... 3 EXPORT WIZARD... 4 QUICK EXPORT... 8

2 APPENDIX 1 EXPORT TO ADMIN SYSTEMS Export files can be produced from Timetable Development by using a wizard that will easily guide you through the process. The export files produced through this wizard have been created according to the file specifications provided by the Administration companies. ADMIN SYSTEMS EXPORT FILES There are a number of Administration systems that The Timetabler V8.1 can export to. Following is a list of the current export files available: Accelerus CASES21 CSV files (*.csv) Denbigh Edumate eminerva Excel (*.xls) HTML files (*.htm) Markbook MAZE Parent Teacher On-Line Principal ReportCard 2.0 ReportMaker SchoolPro SIMON Web Based Solutions for Schools STAR Synergetic Management Systems for Schools Text files (*.txt) VASS(Victorian Assessment System Software) Yard Duty Records aschool Catholic Education South Australia (CESA) DeltaLink EDSAS EduPoint eminerva(bce vertical PC groups) General Access LearningPoint Masterfile Millenium PC School Quad ReportCard3 SACS SCourse.txt and TTable.txt SM Reports SWIFT TASS V5 compatible text files X Admin If the Administration System used in your school is available commercially and is not listed here, please contact us and we will endeavour to include it in the list. For in-house Administration programs or any other exporting needs, there is a customise export file system that can be used to produce files with the fields required. The fields can be put in any order required. For further details on this refer to our lesson on Customised Export Files. Timetabling Solutions Pty Ltd Page 2 of 10

3 COMPLETE STUDENT TIMETABLES Before exporting to an Admin System, the data in The Timetabler must be set up so that students are getting complete student timetables. If the data is not complete in Timetable Development, then the Export files that are produced will not be complete. Firstly, check if the student timetables are complete. Open the file: C:\Users\Public\Documents\V8.1 Training Data\Timetable Exporting Training Data Click Student Timetables Click to select student and their timetable is displayed. When timetables have been checked, Once the student timetables have been checked, the export files can created. If student timetables are incomplete refer to the lesson Troubleshooting on Student Timetables. click and return to the Home Page Timetabling Solutions Pty Ltd Page 3 of 10

4 EXPORT WIZARD Export files can be produced from Timetable Development by using a wizard that will easily guide you through the process. The export files produced through this wizard have been created according to the file specifications provided by the Administration companies. On the File menu, click Export Data and then click Admin System Click Yes Timetabling Solutions Pty Ltd Page 4 of 10

5 The Export Wizard appears. Click the drop down menu and select the Admin System you would like to export to. In this case select Synergetic Click Next Timetabling Solutions Pty Ltd Page 5 of 10

6 The path of where the export files will be saved to is displayed in the window at the top of the next screen in the wizard. The default location set up in Configure under File Locations is displayed here. This can be changed for individual exports by clicking Browse and choosing a different folder location. In this case the export files are being saved to a folder called Export which is located in a folder called Version 8.1 Training Data in Public\Documents. Note: The path for the default Export folder is displayed. Click Export Click Yes Click Save and exit The Timetabler To view the export files created we need to go to the location that the files were saved to. Timetabling Solutions Pty Ltd Page 6 of 10

7 Click on the Windows icon then click Computer Browse to the folder location and double click on the Export folder Timetabling Solutions Pty Ltd Page 7 of 10

8 The export files for Synergetic have been created. These files are now ready to be imported into Synergetic. QUICK EXPORT If an export has been completed as described above, the Quick Export functions can be used for all future exports. Quick Exports will export files for the Admin System selected previously and save the files to the location selected previously. Reopen the Timetabler and click Open Last Used Timetable File Timetabling Solutions Pty Ltd Page 8 of 10

9 Note: The name of the Admin System selected in your last export is displayed in the information at the top of the screen. Click Quick Export The Export files have been created. Note: The Admin System and Location of the files are displayed Click OK and close the program Timetabling Solutions Pty Ltd Page 9 of 10

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