UNIVERSITY OF DELHI. Amendments/Corrigendum, if any, in tender document shall appear only on website of the University i.e.

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Gertrude Roberts
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द ल ऱ व श व द य ऱय UNIVERSITY OF DELHI स म न य श ख -2, कमर न : 2, नय प रश सननक ख ड, द ल ऱ व श व ध ऱय, द ल ऱ -1007, रभ ष न : 011-27666764 General Branch-II, Room No.

: GEN-II/118/14-15/04A Dated: 03/06/15 The sealed tenders are invited under Two Bid System (Technical & Financial Bids) from the Original Equipment Manufacturer (OEM)/authorized

1 द ल ऱ व श व द य ऱय UNIVERSITY OF DELHI स म न य श ख -2, कमर न : 2, नय प रश सननक ख ड, द ल ऱ व श व ध ऱय, द ल ऱ -1007, रभ ष न : General Branch-II, Room No. 2, New Administrative Block, University of Delhi, Delhi 1007, Ph: No.: GEN-II/118/14-15/04A Dated: 03/06/15 The sealed tenders are invited under Two Bid System (Technical & Financial Bids) from the Original Equipment Manufacturer (OEM)/authorized distributor/authorized dealer for Supply of Computer Accessories & Non-consumable and Consumable items to University of Delhi, its Departments and Colleges. Tender document can be obtained from the Section Officer, General Branch-II, Room No.2, 2 nd Floor, New Administrative Block, University of Delhi, Delhi-1007 on payment of Rs.00/- in cash on all working days from.00 a.m. to p.m. The tender document can also be downloaded from the website and the cost of tender document can be submitted through Demand Draft of Rs.00/- in favour of The Registrar, University of Delhi payable at Delhi along with the tender if it is directly downloaded from the website. The technical bid and financial bid each should be sealed separately in two different covers enclosed in an outer cover addressed to the Registrar, University of Delhi. The Tender document complete in all respect should reach Section Officer, General Branch II, Room No. 2, 2 nd Floor, New Administrative Block, University of Delhi, Delhi 1007 latest by 24/06/15 up to P.M. Technical bid should contain the tender documents, tender schedule cost and the EMD. Amendments/Corrigendum, if any, in tender document shall appear only on website of the University i.e. Clarification/queries, if any, can be addressed to Shri Chandramohan A.B., Section Officer (G.B.-II) on telephone no Joint Registrar (Proc. & Stores)

2 Cost: Rs. 00/- (Rupees One Thousand only) Supply of Computer Accessories & Non-Consumable and Consumable items to University of Delhi TENDER DOCUMENT UNIVERSITY OF DELHI

3 INFORMATION & INSTRUCTIONS FOR BIDDERS Earnest Money Deposit Rs.30,000/- (Rupees Thirty Thousand Only) in the form of Demand Draft/ Banker s Cheque/ Fixed Deposit Receipt (FDR) drawn from scheduled bank in favour of Registrar, University of Delhi payable at Delhi valid for 60 days from the last date of tender submission date. Cost of the Tender Mode of Supply Place/Office for submission of the tender Rs.00/- in the form of Demand Draft drawn from scheduled bank in favour of Registrar, University of Delhi payable at Delhi. Selected bidder will supply the material at scheduled destination/central Stores of the University of Delhi within 30 days of issue of Purchase Order for which no extra cost will be paid. General Branch II, Room No. 2, New Administrative Block, University of Delhi, Delhi Issue of Tender Document From 03/06/15 to 24/06/15 on all working days from :00 am to 03:00 p m from General Branch-II Room No. 2, New Administrative Block, University of Delhi, Delhi OR Tender Document may also be downloaded from the University website Date and time of submission of Tender Latest by 24/06/15 up-to 03:00 p. m.. Opening of Technical bid in presence of the bidders/authorized representatives of bidders, if any. Opening of the Financial Bid of only those vendors whose technical bid qualifies in the technical evaluation. Clarification/Queries, if any, can be address to On 24/06/15 at p.m. at Registrar s Committee Room The date will be notified to the qualified vendor only. Section Officer (General Branch-II) Room No. 2, New Administrative Block, University of Delhi, Delhi Phone No.: gb2@admin.du.ac.in, gb2_du@yahoo.com

4 1.0 Introduction 1.1 The sealed tenders are invited under Two Bid System (Technical & Financial Bids) from the Original Equipment Manufacturer (OEM)/authorized distributor/authorized dealer for Supply of Computer Accessories & Nonconsumable and Consumable items to University of Delhi, its Departments and Colleges. 2.0 Scope 2.1 Supply of Computer Accessories & Non-consumable and Consumable items University of Delhi, its Departments and Colleges etc. 2.2 The quantity mentioned in the Annexure II is a tentative one and subject to change as per actual requirement. It is only a probable estimation quantity. 2.3 Delivery of items at the designated location/s. 3.0 Sealing and Marking of Bids 3.1 The bidder shall place two separate envelopes s u p e r s c r i b e d as Technical Bid and Financial Bid. The Technical bid should contain the tender documents, tender schedule cost and the EMD and will place & seal them in one outer envelope superscribed as bid for the supply of Computer Accessories & Non-consumable and Consumable items should be addressed to Registrar, University of Delhi, Delhi Bid Submission: 4.1 The envelope named Technical Bid should be completed of in all respects and contain all information asked for, except price information. The Technical Bid should include all information as follows with proper indexing: 1. Letter of Transmittal as per Annexure A (blacklisting certificate). 2. The Company profile as per Annexure B. 3. Ink signed authority letter from original Equipment manufacturer (OEM) 4. Last three years audited balance sheet/ca certified turnover copy duly certified by the Chartered Accountant. 5. Certificates of company Registration as per Govt. Rules. 6. Provide Service Tax Registration Certificate if Bidder is coming under service Tax Act. VAT/CST Certificate copy of bidder 7. Copy of PAN Certificate. 4.2 The envelope Financial Bid shall comprise of the price of the item inclusive of all charges only. No terms & conditions of any type will be entertained in the financial bid. The financial bid must not contradict the technical bid in any way.

5 4.3 The bidder shall quote unit item rate both in words and figures in Indian rupees (INR) only. The rates should be inclusive of all charges as applicable. No extra payment on any other account will be made. 4.4 Each page of the Technical Bid & Financial Bid must be signed by the authorized signatory of the bidder with seal. 4.5 Duly signed tender document along with all corrigendum, addendum issued, if any, should also be enclosed as part of technical bid. 4.6 Conditional tenders will not be accepted. 5.0 Eligibility Criteria 5.1 The bidder should be the Original Manufacturers/Authorized dealers/distributors. 5.2 The bidder quoting for computer consumable items (cartridges only) mentioned at B in Annexure-II would be required to submit a copy of Authorization Certificate from the OEM. The submission of said certificate from OEM is mandatory/compulsory. Bids without authorization will not be considered The bidder quoting for Computer Accessories & Non-consumable and Consumable items would be required to submit a copy of purchase order as a proof for supply of Computer Accessories & Non-consumable and Consumable items. 5.4 EMD of Rs.30,000/- (Rupees Thirty Thousand Only) in the form of Demand Draft/ Banker s Cheque/ Fixed Deposit Receipt (FDR) drawn from scheduled bank in favour of Registrar, University of Delhi payable at Delhi valid for 60 days from the last date of tender submission date is required to be submitted along with the tender document. 5.5 The bidder must submit an Undertaking on its letter head that they have not been blacklisted by any State Government/Central Govt./PSU Department in India in last 3 years (Annexure-A).

6 General Terms & Conditions 1. Bidder would be required to submit an EMD along-with tender document in the form of DD/FDR drawn in favour of The Registrar, University of Delhi, Delhi The EMD of unsuccessful bidders will be returned upon finalization of tender. No interest will be paid on the amount of EMD. However, the EMD of selected bidder would be returned on submission of Performance Bank Guarantee of % of the total cost of the first purchase order in the form of Bank Guarantee/FDR issued by a schedule bank alongwith the delivery of the machine. 2. The Performance Bank Guarantee shall be valid for a period of one year & one month from the date of placing of first purchase order. 3. Payment will be made to the bidder after satisfactory completion of the delivery of all the items at the scheduled destination. The rates must be quoted for free Delivery of the items. No advance payment will be made. All the payments will be subject to deduction of all taxes and statutory levies as imposed by Centre/State Govt. 4. The Tenderer shall be liable to make good the loss by replacing the equipment or other accessories found defective during the guarantee/warranty period. 5. The rate quoted or offer made by the bidder for supply of Computer Accessories & Non-consumable and Consumable items shall be valid for a period of one year & one month from the date of placing the first purchase order. 6. After the technical evaluation of the bids, the University will open the financial bids of technically qualified bidders. The time, date and place of opening of financial bid will be informed later and the bid will be opened in the presence of the qualified bidders or their representatives, if any. 7. The successful bidder shall ensure delivery of the material within the period of one month from the date of placing the purchase order. 8. Delay in supply of the item/s will attract liquidated damage. Liquidated damages will be 0.5% of the price of the item/s per week or part of a week subject to maximum of % of the price of the item/s. 9. The right to acceptance of the tender will rest with the University of Delhi, which reserves the right to reject any or all the tender without assigning any reason thereof.. Conditional tenders shall not be considered. 11. University of Delhi reserves the right to cancel the order in the event of one or more of the following circumstances viz breach of the terms & conditions of

7 the tender, any action by the bidder which is in breach of law or accepted practices in commercial transactions & in addition to the cancellation of purchase order, University of Delhi also reserves the right to forfeit the Performance Bank Guarantee submitted by the bidder and blacklisting the bidder. 12. Any corrigendum issued shall be a part of the tender document and shall be uploaded only on the University s website ( Prospective bidders must visit the website before filling and submission of Tender Document for such information. 13. In the event of more than one bidder quoting the same price for a particular item, the University shall have the right to procure that a particular item/s in full or part from one or more such bidders and decision of the University in this regard shall be final & binding on the entire bidder. 14. This is item rate contract valid for a period of one year. The contract may be extended for a further period of one year on mutual consent. 15. The bidders must agree for immediate free replacement in case any discrepancy is found with regard to quality/quantity of the material to be supplied by them under this Annual Rate Contract. 16. University of Delhi may, at its discretion, waive any minor non conformity or any minor irregularity in an offer. This shall be binding on all the bidders and University of Delhi reserves the right for such waivers. 17. University of Delhi reserves the right to accept or reject in part or full or all the offer/quotations without assigning any reason thereof. 18. The jurisdiction of the courts shall be Delhi.

8 INFORMATION REGARDING TECHNICAL ELIGIBILITY Annexure A LETTER OF TRANSMITTAL (Letter to be submitted by the bidder on its letterhead) To The Registrar University of Delhi, Delhi-007 Sub: Tender for Supply of Supply of Computer Accessories & Nonconsumable and Consumable items, to University of Delhi, Delhi. Sir, Madam, With reference to above tender, having examined and understood the terms & conditions forming part of the tender and as detailed in tender document for the above work, I/we hereby submit my/our bid and declare as under. 1. I/we hereby certify that all the statement made and information supplied in the enclosed annexures/forms accompanying statement is true and correct. 2. I/we have furnished all information and details necessary for eligibility and have no further pertinent information to supply. 3. I/we have not been blacklisted by any State Government/Central Government/Public Sector Undertaking/University in India in last 3 years. 1. We will not sell the product(s) to other institutions, bodies and also in the market on the rates less than the prices quoted by us to the University. Yours faithfully, Date: Place: Signature(s) of Bidder(s) with seal (Name and Designation)

9 Annexure - B ORGANISATION PROFILE Details filled in this form must be accompanied by sufficient documentary evidence, in order to verify the correctness of the information. S. No. Particulars Details 1. Name of bidder 2. Mailing Address 3. Telephone, Fax number, Website, 4. Copy of Date of Registration of the company of the Bidder 5. Year of Commencement of Business 6. Name and designation of the person authorized to make commitments to the University 7. Copy of Sales Tax/VAT registration and TAN Number 8. Copy of Permanent Account Number 9. Copy of Service tax registration Number. Copy of the Income Tax Return for last 3 years Yours faithfully, Date: Place: Signature(s) of Bidder(s) with seal (Name and Designation)

10 Annexure C FINANCIAL INFORMATION Financial Analysis Details to be furnished duly certified by the Chartered Accountant Item Annual turnover Profit after Tax Signature of Chartered Accountant with seal Signature(s) of Bidder(s) with seal

11 Annexure-II FINANCIAL BID (To be sealed separately) --- A--- LIST OF COMPUTER ACCESSORIES & NON CONSUMABLE ITEMS S.N Name of the items/specification Quantity Rate/ (Approx. Per Unit ) 1 External DVD Writer (LG) 2. External DVD Writer (Samsung) 3. External DVD Writer (Sony) 4. Internal DVD Writer - Sata (LG) 5. Internal DVD Writer - Sata (Samsung) 6. External Hard Disk (Seagate) USB HDD 0 GB USB HDD 1 TB USB HDD 2 TB 7. External Hard Disk (Western Digital) USB HDD 0 GB USB HDD 1 TB USB HDD 2 TB 8. Optical Wheel Mouse USB (Black)Logitech 0 9. Optical Wheel Mouse USB ( Black) Dell 0. Pen Drive ( Kingston) Vat/Cst Other Charg es, If any Total Cost (Nett) inclusive of all Charges 11. Pen Drive (Sony) 12. Pen Drive (Sandisk) 8 GB 16 GB 32 GB 64GB 128 GB 8 GB 16 GB 32 GB 64GB 128 GB 8 GB 16 GB 32 GB 64GB 128 GB 13. Power Adaptor for HP 840C Printer Teflon Sheet for Printer (HP) (example: HP laserjet ) 25

12 15. DVD Rom Drive 16. RAM 2 GB DDR-II 17. RAM 2 GB DDR-III 18. LAN Card (/0/00 Mbps) 19. Speakers (Amplified) (Small) (Creative). Speakers (Amplified) (Small) (Quantum) 21. Multimedia Speakers 22. Printer sharer cable (Dot Matrix Printer & Laser Printer) 23. Modem (Internal) 24. USB Extension Cable 25. USB Printer Cable 26. VGA Cable 03 mtr. 05 mtr. 07 mtr. mtr. 15 mtr. 27. Keyboard Standard (USB) Logitech 28. Keyboard Standard (USB) Dell 29. CD Writable 30. CD Re-Writable 31. DVD Moser Baer Sony Moser Baer Sony Sony Moser Baer Mouse Pad CD Cover Plastic DVD Cover Plastic CD Cover (Paper) Bubble Cover for CD (Khaki) Bubble Cover for DVD (Khaki) UPS (600 / 6VA) Off Line Microtek 39. UPS (600 / 6VA) Off Line APC 40. UPS (00 VA) Off Line Microtek 41. UPS (00 VA) Off Line APC v 7ah SMF Battery for UPS (Exide) (With buyback of old battery with installation) v 7ah SMF Battery for UPS (Amararaja) (With buyback of old battery with installation)

13 Annexure-II --- B --- LIST OF COMPUTER CONSUMABLES (CARTRIDGES/TONER ETC.) S. N Name of the items/specification 1 HP CC 660 AA ( Black & Colour ) 2 HP Inkjet Black Cartridge No HP LJQ 7552A Cartridge 15 4 HP LJ840/845 Black (15D) 5 HP LJ840/845 Colour (17D) 6 HP C8727 AA (27 Black) 15 7 HP C8728 AA (28 Colour) 15 8 HP 852 Black 15 9 HP LJP-15 (CB436A) HP No. 23 D 11 HP 78AC (for HP 1606dn Printer) Canon EP HP LJ4 MP Printer HP 4M Plus 15 HP 12AC cartridge (for /22 Printer) Quantity Rate/ Per Vat/Cst. (Approx.) Unit HP 855 Colour HP C6656A Black (56) 18 Cartridge Xerox Phaser 19 HP 50N ( Q7516A) 25 HP 1515N (CB540) 0 21 HP 1515N (CB541) 0 22 HP 1515N (CB542) 0 23 HP 1515N (CB543) 0 24 HP 2700 N (Q-7560A) Black HP 2700 N (Q-7561A) Cyan HP 2700 N (Q-7562A) Magenta HP 2700 N (Q-7563A) Yellow HP Cartridge Other Charge s, If any Total Cost (Nett) inclusive of all Charges

14 29 HP Cartridge Cannon PG Cannon MF43d Cannon PG Toner cartridge 55AC for HP LJ p3015dn 0 34 Cartridge for Canon Laser Printer (LBP-2900B) 35 Toner Cartridge for HP C9730A 0 36 Toner Cartridge for HP C9731A 0 37 Toner Cartridge for HP C9732A 0 38 Toner Cartridge for HP C9733A 0 39 Ricoh Toner SP 3400 HS (For Ricoh AFCIO 34 SF Printer ) 40 Ricoh 231SF 41 Ricoh Toner Cartridge No LE 42 Tonner Ricoh Black SPC Canon NPG52 (4 Colour Set) each 44 Canon FX Samsung ML Cartridge HP 702 (Q-6003A) Ricoh Toner Ink Cartridge HP 7 C Printer 49 HP 10 ( 15A) Cartridge Hp 1300 (13A) Cartridge HP LJ670 C Black 52 HP LJ670 C Colour 53 HP C6657A (57) 54 HP LJQ-7551(51A) 0 55 HP P-08 (88AC) 0 56 HP SCX4216D 57 CB-536A HP Toner Cartridge 59 CB-530 CB-531 CB-532 CB

15 HP Toner Cartridge CC-530 CC-531 CC-532 CC Canon FX9 (Printer No. 43d) 0 61 Canon NPG Canon NPG Canon NPG HP Toner Cartridge 65 HP 2600n Printer 66 HP M451dn C-4906A C-4907A C-4908A C-4909A HP Q-6000 HP Q-6001 HP Q-6002 HP Q-6003 Black(B) Cyan Yellow Magenta (M) CB Cartridge for HP Office jet 40 inkjet printer 69 HP 2600 N Black(B) Cyan Yellow Magenta (M) HP 2300 (A) 71 HP 20 (96A) 72 HP 15dn Cartridge (53A) 73 HP 2700 N Printer Cartridge 7560A 7561A 7562A 7563A 74 HP 15 A 75 Cartridge for HP Colour Printer No. M551 CE400A CE401A CE402A CE403A 76 Cartridge for HP Printer (CF 082A) 77 Canon printer MF-30 cartridge no HP Colour laser jet pro MFP M176n

16 Printer HP 130A (CF3A) (Black) HP 130A (CF351A) (Cyan) HP 130A(CF352A) (Yellow) HP 130A (CF353A) (Magenta) 79 HP laserjet 9040 printer (C8543X) 80 Cartridge for HP Colour Printer No. 400 CE4A CE411A CE412A CE413A 81 Canon Scanner (ink) 8 (B/W) 811 (colour) SCX4321NS cartridge no.mlt-d119s 83 Kyocera Printer (TK-1144) Ricoh Toner SP0LS for Printer SP111 / SP2 25 PRINTER RIBBON 1. Printer Ribbon Lipi T-60L 2. Printer Ribbon Lipi 6312L 3. Printer Ribbon Lipi T-6306L 4. Printer Ribbon LQ80/2180 Epson 5. Printer Ribbon TVSE 136 column 6. Printer Ribbon Epson FX TVS Ribbon Model-DP00 PHOTOCOPY TONER 1. Xerox Photocopy Toner WC Xerox Photocopy Toner WC Xerox Photocopy Toner Xerox 16/ 4. Xerox Photocopy Toner WC Xerox Photocopy Toner 5821-IV Toner Cartridge Xerox-7530 Black Cyan Megenta Yellow 7. Photocopy Toner Ricoh Photocopy Toner Toshiba E studio Cannon Photocopy Toner C- H for ir-adv. C Black Cyan Megenta Yellow

17 PHOTOCOPY DRUM UNIT 1. Photocopy Drum WC Photocopy Drum WC Photocopy Drum Xerox 16/ 4. Xerox Photocopy Drum WC-7335 Black Cyan Megenta Yellow Photocopy Drum Ricoh Photocopy Drum Toshiba E studio Cannon Photocopy Drum Unit for ir Adv.-C- H 8. Canon Drum Unit Model No. IR-2318L 9. Xerox Photocopy Drum 5821-IV 05 PANASONIC FAX MACHINE TONER 1. Panasonic Fax Tonner KXFAT 85E 2. Panasonic Fax Tonner KXFAT 86E 3. Panasonic Fax Tonner KXFAT - 411E 4. Panasonic Fax Tonner KXFAT - 412E 5. Panasonic Fax Tonner KX-MB 772 CX (KXFAT 92E) 6. Panasonic Fax Tonner UG Panasonic Fax Tonner KXFAT-83 PANASONIC FAX MACHINE DRUM UNIT 1. Panasonic Fax KXFAD 85E 2. Panasonic Fax KXFAD 86E 3. Panasonic Fax KXFAD - 411E 4. Panasonic Fax KXFAD - 412E 5. Panasonic Fax UG Panasonic Fax Drum KX-MB 772 CX (KXFAD 93E) 7. Panasonic Fax Drum KXFAD-84 PANASONIC FAX MACHINE IMAGING FILM Panasonic Fax Machine model KX-FP701

18 GESTETNER MASTER ROLL 1. Ricoh Gestetner Master Roll CPMT Ricoh Gestetner Master Roll CPMT Ricoh Gestetner CPMT-DX4640) 0 GESTETNER COPY PRINTER INK 1. Ricoh Gestetner Copy Printer Ink CPI Ricoh Gestetner Copy Printer Ink CPI Ricoh Gestetner Copy Printer Ink (DX-4640) 0

PONDICHERRY UNIVERSITY (A Central University) Tender Notification. Sub.: Purchase of Computer Consumable items Sealed Quotations Called for Reg.

PONDICHERRY UNIVERSITY (A Central University) Tender Notification Sub.: Purchase of Computer Consumable items Sealed Quotations Called for Reg. Sealed quotations are invited for purchase of Computer Consumable