COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations

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1 COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME A. Sealed Bid 1 2 Municipal Services Municipal Services Annual Pavement Resurfacing Annual General Roadway and Miscellaneous Construction Sealed Bid Sealed Bid Bid No Bid No $3,900, $1,500, M & M Asphalt Maintenance, Inc. dba All County Paving Weekley Asphalt Paving, Inc. 3 Police Services Small Unarmed Ground Vehicle Robot Sealed Bid Bid No $153, Foster-Miller dba QinetiQ North America 4 Utility Services Hurricane Hardening for Buildings 25, 33 & 52 at Utility Services Complex Sealed Bid Bid No $940, ANZCO, Inc. B. Competitive Sealed Proposal 1 2 City Manager City Manager Property Insurance Excess & Casualty Lines of Insurance Competitive Sealed Proposal Competitive Sealed Proposal RFP No RFP No $1,261, $631, The Plastridge Agency, Inc. Arthur J. Gallagher Risk Management Services, Inc. C. 1 City Manager Data Storage, Data Backups, Servers, Switches and Other Hardware Devices Sourcewell, formerly National Joint Powers Alliance (NJPA) Contract No , US Communities based on County of Fairfax, VA Contract No , National IPA (National Purchasing Alliance) based on City of Mesa, AZ Contract No and $695, CDW Government LLC, Insight Public Sector, Inc., SHI International Corp. 2 City Manager Computers and Non-Ruggedized Laptops Sourcewell, formerly National Joint Powers Alliance (NJPA) Contract No , US Communities based on County of Fairfax, VA Contract No , State of Florida per participating Addendum to NASPO Value Point Cooperative Procurement Program and Alternate Contract Source WSCA-15-ACS, National IPA (National Purchasing Alliance) based on City of Mesa, AZ Contract No and $600, CDW Government LLC, Insight Public Sector, Inc., HP, Inc., Microsoft Corporation, SHI International Corp.

2 COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME 3 City Manager Microsoft Software and Annual Software Maintenance State of Florida Contract No $500, SHI International Corp. 4 City Manager Software and Software License Maintenance State of Florida Contract No , National IPA (National Purchasing Alliance) based on City of Mesa, AZ Contract No and , General Services Administration (GSA) Advantage Schedule 70, Sourcewell, formerly National Joint Powers Alliance (NJPA) Contract No , US Communities based on County of Fairfax, VA Contract No $450, Microsoft Corporation, CDW Government LLC, SHI International Corp., DLT Solutions, LLC, ImmixTechnology, Inc., Carahsoft Technology Corporation, Insight Public Sector, Inc. 5 City Manager Ruggedized Laptops National IPA ( Purchasing Alliance) based on City of Tucson, AZ Contract No and City of Mesa, AZ Contract No and $400, Panasonic System Communications Company of North America, Division of Panasonic Corporation of North America, CDW Government LLC, SHI International Corp. 6 City Manager Municipal Services Fiber Optic Engineering, Design, Material, Supplies & Installation Palm Beach County Bid No /HS $490, Precision Contracting Services, Inc. 7 City Wide Industrial & Commercial Supplies and Equipment State of Florida Alternate Contract Source No ACS $521, Fastenal Company, MSC Industrial Supply Company, WW Grainger 8 City Wide Office Supplies National IPA (National Purchasing Alliance) based on City of Tamarac, FL RFP No R $350, Office Depot 9 City Wide Maintenance, Repair and Operating Supplies (MRO) US Communities Co-op based on Maricopa County, AZ RFP No $333, Home Depot, Inc.

3 COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME 10 City Wide Janitorial and Sanitation Supplies National IPA (National Purchasing Alliance) based on City of Tucson, AZ RFP No $164, Network Services Company by use of authorized service distributor Dade Paper & Bag Company 11 Municipal Services 12 Municipal Services Utility Services Cured-In-Place (CIP) Pipe Lining for Storm Drains Electrical Supplies & Equipment Village of Wellington Bid No /DZ School District of Palm Beach County Bid No. 18C-4T $573, $290, Shenandoah General Construction Company Palm Beach Battery Ventures, LLC dba Batteries Plus Bulbs, Graybar Electric Co., World Electric Supply, Inc. 13 Recreation Services 14 Utility Services Books and Non-Print Library Materials Sodium Hypochlorite State of Florida Alternate Contract Source No ACS City of Leesburg Bid No $453, $246, Baker & Taylor, Inc. Barnes & Noble, Brodart Company, Cengage Learning, Inc., Midwest Tape, LLC Odyssey Manufacturing Company 15 Utility Services Water Meter Fittings and Water Line Accessories Southeast Florida Purchasing Cooperative Group based on City of Deerfield Beach Bid No /22 $185, Fortiline Waterworks, Inc., Lehman Pipe & Plumbing Supply Co., Core & Main LP formerly known as HD Supply Waterworks, LTD., Mariflow Industries, Inc., Ferguson Enterprise, Inc. D. Sole Source 1 City Manager Software Licenses and Maintenance for Document Management System Sole Source $110, MCCI, LLC 2 Fire Rescue Services Original Equipment Manufacturer (OEM) Parts and Service for Sutphen Fire Apparatus Sole Source $200, South Florida Emergency Vehicles 3 Municipal Services Original Equipment Manufacturer (OEM) Parts and Service for Mack Truck Refuse Packers Sole Source $330, Nextran Truck Center 4 Municipal Services Fire Rescue Services Original Equipment Manufacturer (OEM) Parts and Service for Freightliner Heavy Duty Trucks Sole Source $290, SBL Freightliner LLC dba Lou Bachrodt Freightliner

4 COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations APPROVAL ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION AMOUNT VENDOR NAME 5 Municipal Services Original Equipment Manufacturer (OEM) Sole Source $180, Waste Built Southeast, Parts and Service for Leach, Labrie, and LLC Wittke Sanitation Refuse Bodies 6 Municipal Services Original Equipment Manufacturer (OEM) Sole Source $160, GT Supplies, Inc. Parts and Service for Petersen Lightning Loaders 7 Municipal Services Original Equipment Manufacturer (OEM) Sole Source $155, Southern Sewer Parts and Service for Schwarze Street Equipment Sales Sweepers, Vac-Con High Pressure Excavation Equipment, and New Way Refuse Bodies 8 Municipal Services Original Equipment Manufacturer (OEM) Sole Source $150, Waste Built Southeast, Repair and Service for Curbtender Side LLC Loader Refuse Bodies 9 Utility Services Water Meters and Parts Sole Source $700, Badger Meter, Inc. dba National Meter & Automation Total Procurement Recommendations $16,914,920.00

5 Data Storage, Data Backups, Servers, Switches and Other Hardware Devices City Manager Awarded by: Contract Title Contract No. Sourcewell, formerly National Joint Technology Solutions Powers Alliance (NJPA) with Related Equipment and Accessories US Communities, as solicited Technology Products, and awarded by Fairfax Services, Solutions and County, VA Related Products and Services National IPA as solicited and Information Technology awarded bv Citv of Mesa, AZ. Solutions and Services National IPA as solicited and Information Technology awarded by City of Mesa, AZ. Solutions and Services Award Amount: $695,000 (Estimated usage for period ending 09/30/19) Award by: Awarded Vendor Annroved Resellers Sourcewell, CDW Government LLC Not Applicable formerlv NJPA US Communities lnsiaht Public Sector, Inc. Not Annlicable National IPA ( ) CDW Government LLC Not annlicable National IPA ( ) SHI International Corn Not annlicable This procurement provides for new & replacement equipment to support data storage, data backups, servers, switches and other hardware devices. The equipment will be used for network security and additional functionality required by various departments city wide. Approvals: Buyer\we Other Operating & Supply Accounts -~ 0MB Director: --\.;L----== r,'---:- Deputy/Assistant City Manager:,..,,_--4--,<-~-4

6 Computers and Non-Ruggedized Laptops City Manager Awarded bv: Contract Title Contract No. Sourcewell, formerly National Joint Technology Solutions Powers Alliance (NJPA) with Related Equipment and Accessories US Communities, as solicited Technology Products, and awarded by Fairfax Services, Solutions and County, VA Related Products and Services State of Florida per Computer Equipment, WSCAparticipating Addendum to Peripherals and 15-ACS NASPO Value Point Services Cooperative Procurement Program National IPA as solicited and Information Technology awarded bv Citv of Mesa, AZ Solutions and Services National IPA as solicited and Information Technology awarded by Citv of Mesa, AZ Solutions and Services Award Amount: $600,000 (Estimated usage for period ending 09/30/19) Award bv: Awarded Vendor Aooroved Resellers Sourcewell, CDW Government LLC Not Applicable formerly NJPA US Communities lnsiqht Public Sector, Inc. Not Applicable State of Florida HP, Inc. Fulfillment subcontractors: CDW Government, LLC GovConnection, Inc. State of Florida Microsoft Corporation Fulfillment subcontractors: CDW Government, LLC lnsiqht Public Sector, Inc. National IPA ( ) CDW Government LLC Not aoolicable National IPA ( ) SHI International Corp Not aoolicable This procurement provides for the purchase of desktops and non-ruggedized laptops (new and replacements). Equipment is utilized by various departments city wide for daily governmental business tasks and equipment is on a hardware replacement schedule. Approvals: Buyer~f Other Operating & Supply Accounts ~ OMB Director: ""---1,-..:,,,""""--r+i'-.i-- _ Deputy/Assistant City Manager: tf--'<-ti'--t

7 Microsoft Software and Annual Software Maintenance City Manager State of Florida, State Term Contract , Licensing Solution Providers (LSP) of Microsoft Software and Services Award Amount: $500,000 (Estimated Usage for Period Ending 01 /31 /2019) SHI International Corp., Somerset, NJ, based on award made by the State of Florida. This procurement provides for Microsoft software and annual maintenance of software used throughout the City. Approv~ Buye( ~---Sr. Other Operating & Supply Accounts ~~OMS Director:... Deputy/Assistant City Manager:

8 Software and Software License Maintenance City Manager Awarded by: Contract Title Contract No. State of Florida Microsoft Premier Support and Consultino Services National IPA as solicited and Information Technology awarded by City of Mesa, AZ. Solutions and Services National IPA as solicited and Information Technology awarded by City of Mesa, AZ. Solutions and Services General Services Administration IT Schedule 70 (Information GSA Schedule 70 (GSA) Advantage Technology Equipment, Software & Services) Sourcewell, formerly National Technology, Security & Joint Powers Alliance (NJPA) Communication Solutions US Communities, as solicited Technology Products, and awarded by Fairfax County, Services, Solutions and VA Related Products and Services Award Amount: $450,000 (Estimated usage for period ending 09/30/19) Award by: Awarded Vendor Approved Resellers State of Florida Microsoft Corporation Not applicable ( ) National IPA ( ) CDW Not applicable National IPA ( ) SHI International Corp Not applicable GSA Advantage DL T Solutions Not applicable lmmix Technology, Carahsoft Sourcewell, formerly NJPA CDW Government LLC Not Applicable US Communities lnsiqht Public Sector, Inc. Not Applicable This procurement provides for Microsoft software, software support, and annual maintenance of software used throughout the City, such as Office, Exchange, Sharepoint, SQL Server, etc. as required by various departments city wide. ApprovaIs(1j7 Buyer~ 1 s~ Other Operating & Supply Accounts Financial Services # MB Director: - --""' //U4 -,.-,-- Deputy/Assistant City Manager:

9 Ruggedized Laptops City Manager Awarded by: Contract Title Contract No. National IPA as solicited and Mobile Computing awarded by City of Tucson, AZ. Solutions including Ruggedized Laptops, Tables, Accessories and Related Technology Products and Services National IPA as solicited and Information Technology awarded by City of Mesa, AZ. Solutions and Services National IPA as solicited and Information Technology awarded by City of Mesa, AZ. Solutions and Services Award Amount: $400,000 (Estimated usage for period ending 09/30/19) Award by: Awarded Vendor Aooroved Resellers National IPA ( ) Panasonic System CDW Government LLC Communications Company of North America, Division of Panasonic Corporation of North America National IPA ( ) CDW Government LLC Not aoolicable National IPA ( ) SHI International Corp Not aoolicable This procurement provides for the purchase of ruggedized laptops (new and replacements). Equipment is utilized by public safety personnel in the Police and Fire Departments. Equipment is on a hardware replacement schedule. Approvals: Buyer: ~,JU}~ Other Operating & Supply Accounts

10 Fiber Optic Engineering, Design, Material, Supplies & Installation City Manager Municipal Services Palm Beach County Bid Number /HS Award Amount: $490,000 (Estimated Usage for period ending 8/20/ 19) Precision Contracting Services Inc., Jupiter, FL based on award made by Palm Beach County, Florida This procurement provides for the installation of fiber optic cabling on an as needed basis throughout the City. Approvals( '7f.P Buyer:~ Sr. Buyer Other Operating & Supply Accounts ~ ~ 0MB Director: --;--;/"----r-r1'-7't~ Deputy/Assistant City Manager: -F.---''------"'---1--

11 Industrial & Commercial Supplies and Equipment City Wide State of Florida, Alternate Contract Source No ACS Award Amount: $ 521,000 (Estimated Annual Usage for Period Ending on ) Fastenal Company, Atlanta, GA; MSC Industrial Supply Company, Melville, NY; WW Grainger, Northbrook, IL based on award by State of Florida, Alternate Contract Source ACS This procurement provides for facilities maintenance, repair and operations (MRO) supplies, industrial & hardware supplies, tools, and related accessories. These items are for daily maintenance, repairs and various projects throughout the City, to be utilized on an as needed basis. Approvals: Buyer~ Sr Buyer Other Operating & Supply Accounts.f\_ Purchasing Manager:\

12 Office Supplies City Wide National IPA (National Purchasing Alliance) based on City of Tamarac, FL RFP Number 13-23R Award Amount: $350,000 (Estimated Annual Usage for period ending 9/30/1 9) Office Depot, Boca Raton, FL based on an award made by the City of Tamarac, FL (Contract No R) This procurement provides for over 10,000 office supply contracted items discounted at 39% to 85% off list price. Office Depot will provide desk side delivery to all City Departments at no additional cost. Purchases to be made on an as needed basis. Approvals: Buyer: ~ l>j ~ Other Operating & Supply Accounts FY 2018/201 9 ~ OMB Director: -+-::~-= "7i'---:-~ Deputy/Assistant City Manager: ~

13 Maintenance, Repair and Operating Supplies (MRO) City Wide US Communities Co-Op, based on Maricopa County, AZ RFP No: Award Amount: $ 333,000 (Estimated Annual Usage for Period Ending on ) Home Depot Inc., Atlanta, GA based on award by Maricopa County, AZ Contract No This procurement provides for maintenance, repair, operating supplies, industrial supplies, and related products and services. These items are for daily maintenance, repairs and various projects throughout the City, to be utilized on an as needed basis. Approvals: Buyer: ~ Sr. Buyer: Other Operating & Supply Accounts Financial Services Di ~ OMB Director: ----\::--:::;1~----:-7'-- Deputy/Assistant City Manager: :;.._...,. -+-

14 Janitorial and Sanitation Supplies City Wide National IPA ( Purchasing Alliance) based on City of Tucson, AZ RFP No Award Amount: $164,700 (Estimated Usage for Period Ending 08/ 11 /2019) Network Services Company by use of their authorized service distributor, Dade Paper & Bag Company, Miami, FL based on award made by City of Tucson. (Contract No ) This procurement provides for purchases of various janitorial supply products to be ordered on an as needed basis. Appro~ li Buyer: -~~---Sr. Buyer: Purchasing Manager: J/f-~ Other Operating & Supply Accounts Financial Services Director: ~---- ~1~ 0MB Director: a-_:::... Deputy/Assistant City Manager: _} --+_

15 Cured-In-Place (CIP) Pipe Lining for Storm Drains Municipal Services Village of Wellington Bid No /DZ Award Amount: $573,658 Shenandoah General Construction Company, Pompano, FL based on award made by the Village of Wellington resulting in between Village of Wellington and Shenandoah General Construction Company dated 3/24/15 for Public Works Annual Drainage Infrastructure Inspection, Cleaning and Repair Contract. This procurement provides for Storm Drain TVing, Cleaning and a Cured-in-Place (CIP) pipe lining for maintenance of the aging Corrugated Metal Pipes (CMP) that make up the stormwater drainage system and subsequent outfall pipe within the western portion of the New Floresta neighborhood. Work is inclusive of all labor, materials and equipment to clean and line approximately 4,000 linear feet of storm drainage pipe. Approvals: Buyer M.S. / Stormwater Utility / Canal Maint FY 2017/201 8 ~ 0MB Director: Deputy -ff /Assistant City Manager:

16 Electrical Supplies & Equipment Municipal Services Utility Services School District of Palm Beach County, Bid No.: 18C-4T Award Amount: $ 290,007 (Estimated usage for period ending 09/15/19) Awarded vendors made by the School District of Palm Beach County Palm Beach Battery Ventures, LLC dba Batteries Plus Bulbs Graybar Electric Co. World Electric Supply, Inc. Lake Worth, FL West Palm Beach, FL West Palm Beach, FL This procurement provides for electrical parts and supplies representing various manufacturers for miscellaneous items as required. These supplies will be utilized for city wide maintenance and repairs on an as needed basis. Approval~ / ~~ Buyer: ~ Sr. Other Operating & Supply Accounts ~ 0MB Director: ---f---#l---=------''--_,,..,,,.~~ Deputy/Assistant City Manager: _, -1

17 Books and Non-Print Library Materials Recreation Services State of Florida, Alternate Contract Source ACS Award Amount: $453,000 (Estimated Usage for Period Ending 09/30/ 19) Baker & Taylor, Inc., Charlotte, NC; Barnes & Noble, New York, NY; Brodart Company, Williamsport, PA; Cengage Learning, Inc., Farmington Hills, Ml ; Midwest Tape, LLC, Holland, OH; based on State of Florida Alternate Contract Source ACS. This procurement provides for various types of library books, tapes, CDs, DVDs, microfiche, microfilm and similar tangible and electronic media for use in the City libraries. The State of Florida Contract provides various discount pricing for the above items. Approval~(P Buyer ~ Sr. B Other Operating & Supply Accounts ~ 0MB Director: , ,-----,..--- Deputy/Assistant City Manager: _1,o<---1

18 Sodium Hypochlorite Utility Services City of Leesburg, Bid No Award Amount: $246,400 (Estimated Usage for Period Ending 9/30/19) Low Responsive Responsible Bidder, Odyssey Manufacturing Company, Tampa, FL based on award made by City of Leesburg (unit price agreement dated 9/14/15.) This procurement provides for the purchase of liquid sodium hypochlorite 12.5% solution to be used for the disinfection process primarily at the City's waste water treatment plant and possibly at the water treatment plant to be ordered on an as needed basis. Approvaf!j("y Buyer~ Sr. Buyer: Other Operating & Supply Accounts Purchasing Manager: ~ Financial Services Director: ~ - JU\~ MB Director fuc-=: Deputy/Assistant City Manager: M4,

19 Water Meter Fittings and Water Line Accessories Utility Services Southeast Florida Purchasing Cooperative Group based on City of Deerfield Beach, Bid No /22 Award Amount: $185,000 (Estimated usage for period ending on 01/31/2019) Multiple awards made by City of Deerfield Beach, FL Fortiline Waterworks, Inc. Lehman Pipe & Plumbing Supply Co. Core & Main LP f/k/a HD Supply Waterworks, LTD. Mariflow Industries, Inc. Ferguson Enterprise, Inc. Port St. Lucie, FL Miami, FL Oakland Park, FL Boynton Beach, FL Pompano Beach, FL This procurement provides for the purchase of various water meter fitting and water line accessories for replenishment of the Utility Services inventory. These materials are used on an as needed basis to repair the water distribution and wastewater collection systems, and for new installation or emergencies. ApprovalsD Buyer: ---1tYL-- SL Purchasing Manager: _'v{jv-- ~_ A B/J:er _ : Other Operating & Supply Accounts ~ MB Director: --~..c_----~-- Deputy/Assistant City Manager:

FY International City/County Management Association (ICMA) Benchmarking Results

FY International City/County Management Association (ICMA) Benchmarking Results FY 2010-11 International City/County Management Association (ICMA) Benchmarking Results STREETS HIGHWAY & ROAD MAINTENANCE EQUIPMENT & BUILDING SERVICES FACILITIES & FLEET MAINTENANCE SANITATION SOLID