S ignature ADVANCED WORD. Joanne Marschke Arford. Judy Dwyer Burnside MICROSOFT. College of DuPage Glen Ellyn, Illinois

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1 S ignature S E R I E S MICROSOFT ADVANCED WORD 2002 D E S K T O P P U B L I S H I N G Joanne Marschke Arford College of DuPage Glen Ellyn, Illinois Judy Dwyer Burnside College of DuPage Glen Ellyn, Illinois Wheaton Warrenville South High School Wheaton, Illinois

2 Introduction vii UNIT 1 CREATING BUSINESS AND PERSONAL DOCUMENTS 1 Chapter 1 Understanding the Desktop Publishing Process 3 Defining Desktop Publishing 3 Initiating the Desktop Publishing Process 4 Designing the Document 5 Evaluating Documents Using the Document Analysis Guide 32 Using Word 2002 in Desktop Publishing 34 Using the Internet for Free Templates, Clip Art, Tips, and Assistance 35 Chapter Summary 38 Commands Review 39 Reviewing Key Points 40 Applying Your Skills 40 Chapter 2 Preparing Internal Documents 43 Understanding Basic Typography 43 Choosing Fonts 48 Using the Reveal Formatting Task Pane 52 Adding Symbols and Special Characters to a Document 58 Using Special Characters and Contrasting Fonts in Design 60 Creating Documents Using Templates and Wizards 63 Creating a Watermark 71 Using the Drawing Canvas 78 Inserting Bullets 78 Preparing an Agenda 83 Chapter Summary 88 Commands Review 89 Reviewing Key Points 90 Applying Your Skills 91 Chapter 3 Creating Letterheads, Envelopes, and Business Cards 93 Identifying the Purpose of Letterheads 94 Using Word s Letterhead Templates 96 Using the Microsoft Office Template Gallery 102 Designing Your Own Letterhead 105 Using Text Boxes to Position Design Elements 106 Creating Horizontal and Vertical Ruled Lines Using Word s Drawing Toolbar 117 Creating Horizontal Lines Using the Borders Toolbar 119 Using Smart Tags 120 Refining Letter and Word Spacing 125 Creating Envelopes 130 Using AutoText to Store and Reuse Text and Graphics 135 Creating Business Cards 137 Chapter Summary 146 Commands Review 147 Reviewing Key Points 148 Applying Your Skills 149 Chapter 4 Creating Personal Documents 153 Creating a Compact Disc Label 155 Creating a CD Face Label 162 Creating a Personal Calendar 165 Arranging Drawing Objects to Enhance Personal Documents 174 Creating Personal Return Address Labels 179 Creating a Certificate 182 Using Handwriting in Word 186 Chapter Summary 192 Commands Review 193 Reviewing Key Points 194 Applying Your Skills 195 Unit 1 Performance Assessments 199 iii

3 UNIT 2 PREPARING PROMOTIONAL DOCUMENTS, WEB PAGES, AND POWERPOINT PRESENTATIONS 203 Chapter 5 Creating Promotional Documents 205 Creating Flyers and Announcements 206 Planning and Designing Promotional Documents 206 Using WordArt for Interesting Text Effects 209 Using Graphics for Emphasis 211 Using Color in Promotional Documents 220 Adding Lines, Borders, and Special Effects to Text, Objects, and Pictures 226 Using the Drawing Gridlines 228 Matching Colors 232 Adding Special Effects with Shadows and 3-D 233 Editing Pictures 234 Creating a Flyer Using a Graphic Border 237 Customizing Pictures Using the Picture Toolbar 243 Reviewing the Drawing Toolbar 252 Chapter Summary 261 Commands Review 262 Reviewing Key Points 263 Applying Your Skills 264 Chapter 6 Creating Brochures and Booklets 267 Planning Brochures and Booklets 268 Creating Brochures 269 Understanding Newspaper Columns 275 Using Reverse Text as a Design Element 280 Formatting with Styles 289 Using the Style Gallery 291 Using AutoFormat 292 Understanding Word Styles 293 Creating Styles 293 Using the Template Gallery Booklet Template 296 Copying Individual Styles from Other Documents and Templates 307 Using Drop Caps as a Design Element 308 Using Word s 2 Pages per Sheet Feature 309 Chapter Summary 319 Commands Review 321 Reviewing Key Points 322 Applying Your Skills 323 Chapter 7 Creating Specialty Promotional Documents 327 Using Resources in Desktop Publishing 327 Using Various Approaches to Creating Documents 328 Creating Promotional Documents 328 Using Tables to Create Promotional Documents 330 Building the Framework of a Form 335 Using Template Gallery Forms 338 Printing a Form 340 Creating Postcards to Promote Business 344 Merging Promotional Documents 348 Creating Invitations and Cards 354 Using Card Templates from the Template Gallery 358 Editing Merge Document Using the Mail Merge Toolbar 364 Creating Name Badges 365 Using Shipping Labels to Promote Corporate Identity 368 Chapter Summary 369 Commands Review 370 Reviewing Key Points 371 Applying Your Skills 372 Chapter 8 Creating Web Pages 377 Understanding Internet and Intranet Terminology 378 Using the Web Toolbar 378 Planning and Designing a Web Page 380 Using Internet Explorer 384 Creating a Web Home Page Using the Web Page Wizard 385 Creating Hyperlinks in a Web Home Page 386 Creating Bookmarks 387 Adding Bullets and Lines to a Web Page 388 Saving Web Pages 390 Designing a Web Page Using a Table 396 Creating Forms in a Web Page 397 Adding Background Color to a Web Page 399 Turning On or Off Features Not Supported by Web Browsers 405 Editing in Web Layout View 410 Inserting Graphics and Objects in a Web Page 415 Chapter Summary 416 Commands Review 417 Reviewing Key Points 418 Applying Your Skills 419 iv

4 Chapter 9 Creating Presentations Using PowerPoint 423 Using PowerPoint to Create a Presentation 424 Creating a PowerPoint Presentation 427 Viewing a Presentation 433 Printing a Presentation 436 Preparing a Presentation in the Outline/Slides View 441 Importing a Word Outline into PowerPoint 443 Exporting a PowerPoint Presentation into Word 443 Creating a Summary Slide 443 Inserting Headers and Footers in a Presentation 444 Applying Formatting Using the Slide Master 444 Running a Slide Show Automatically 446 Applying More than One Design Template to a Presentation 449 Changing Color Schemes 449 Inserting Bullets and Numbers 453 Adding Objects to Slides 453 Inserting WordArt in PowerPoint 453 Inserting and Manipulating Images in a Presentation 453 Running a Slide Show 456 Adding Transitions, Effects, and Sounds 457 Adding Animation Effects to a Presentation 465 Using Print Screen 467 Adding Action Buttons 468 Using Hyperlinks 468 Adding Media Clips 469 Saving a PowerPoint Presentation as a Web Page 475 Using Pack and Go 475 Chapter Summary 476 Commands Review 478 Reviewing Key Points 479 Applying Your Skills 480 Unit 2 Performance Assessments 485 UNIT 3 PREPARING PUBLICATIONS 489 Chapter 10 Creating Basic Elements of a Newsletter 491 Defining Basic Newsletter Elements 492 Planning a Newsletter 493 Designing a Newsletter 494 Choosing a Newsletter Page Layout 495 Creating Your Own Newsletter 501 Chapter Summary 517 Commands Review 518 Reviewing Key Points 519 Applying Your Skills 520 Chapter 11 Incorporating Newsletter Design Elements 523 Adding Visually Enhancing Elements to a Newsletter 524 Formatting a Newsletter Using Columns, Text Boxes, and Tables 524 Creating Headers and Footers 528 Using Spot Color 530 Creating Sidebars in a Newsletter 535 Creating a Newsletter Table of 539 Creating Pull Quotes 543 Creating Kickers and End Signs 548 Using Linked Text Boxes in Newsletters 550 Creating Jump Lines 551 Using Scanned Images in a Newsletter 555 Using Captions 555 Creating a Newsletter Masthead 559 Using Additional Enhancements for Starting Paragraphs 561 Understanding Copyfitting 562 Saving Your Newsletter as a Template 567 Sending a Newsletter as an Attachment 568 Chapter Summary 568 Commands Review 569 Reviewing Key Points 570 Applying Your Skills 571 Unit 3 Performance Assessments 575 Index 579 v

5 SUPPLEMENTARY CHAPTER AVAILABLE ON INTERNET RESOURCE CENTER AT Chapter 12 Introducing Microsoft Publisher Knowing When to Use Publisher, Word, or FrontPage 2 Finding Online Resources for Publisher 2 Applying Design Concepts 5 Exploring the Publisher Window 6 Creating a New Publication 7 Working with Layout Guides and Ruler Guides 10 Using the Microsoft Publisher Design Gallery 12 Using AutoFit Text 13 Creating a Logo from Scratch 17 Working with Text in Overflow 25 Using Connected Text Boxes 25 Inserting Page Numbering 26 Creating a Watermark 27 Using a Commercial Printer 32 Using the Pack and Go Wizard 32 Chapter Summary 33 Commands Review 34 Reviewing Key Points 35 Applying Your Skills 36 vi