Secure Configuration Instructions. Eudora and Outlook PC-IMAP-POP. Draft

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1 Secure Configuration Instructions Eudora and Outlook PC-IMAP-POP Draft Version 1.0 February 1, 2006

2 Table of Contents Table of Contents Secure Configuration Instructions... i Eudora and Outlook... i PC-IMAP-POP... i Table of Contents... ii Table of Figures...iii List of Tables... iv Revision History... v 1.0 Configuring your Program-Eudora/IMAP Configuring your Program-Eudora/POP Configuring Your Program Outlook 2002 IMAP Reading in Outlook 2002 for the First Time Configuring Your Program-Outlook 2002 (XP) IPOP Reading in Outlook 2002 for the First Time Quick Config General Information...31 February 1, 2006 v1.0 Page ii

3 Table of Figures Table of Figures Figure 1 Getting Started...6 Figure 2 Checking Mail Icon...7 Figure 3 Incoming Mail Icon...8 Figure 4 Sending Mail Icon...9 Figure 5 Getting Started...10 Figure 6 Checking Mail...11 Figure 7 Incoming Mail...12 Figure 8 Sending Mail...13 Figure 9 Junk Mail...14 Figure 10 Reading Mail...15 Figure 11 Enter Password...15 Figure 12 Add a New Account...16 Figure 13 Server Type IMAP...16 Figure 14 User-Server-Logon Information...17 Figure 15 Internet Settings...18 Figure 16 Outgoing Server Options...19 Figure 17 Advanced Tab-Enter Server Port Numbers...20 Figure 18 Internet Settings window...21 Figure 19 Finish Account Setup...21 Figure 20 Send Receive...22 Figure 21 Internet Security Warning Message...22 Figure 22 Enter User Name and Password...23 Figure 23 Outlook Accounts...24 Figure 24 Server Type...24 Figure 25 Internet Settings...25 Figure 26 Internet Settings Figure 27 Enter Server Port Numbers...27 Figure 28 Finish Account Setup...28 Figure 29 Send Receive...29 Figure 30 Internet Security Warning...29 Figure 31 Enter User Name and Password...30 February 1, 2006 v1.0 Page iii

4 List of Tables List of Tables Table 1 Revision History... v Table 2 Generic Configuration-ALL Applications...31 Table 3 Configuring Eudora 6.2 (IMAP and POP)...31 Table 4 Configuring Outlook 2003 (IMAP and POP)...31 Table 5 Configuring Eudora 6.X (IMAP and POP)...31 February 1, 2006 v1.0 Page iv

5 Revision History Revision History Date Version Description/Reason Author Draft Bruce Campbell Removed call-outs Bruce Campbell Added IMPA to Eudora and Outlook Bruce Campbell Changed fig 16, p18, and fig 25, p25 Bruce Campbell Changed fig 8, 14, Bruce Campbell Deleted watermark, added steps to 3.8, added outgoing server screen capture, added figure to 3.10 Bruce Campbell Replaced fig 4 and fig 8 changed verbiage Required 0.7 Alternate Port, in figs 4 and 8. Bruce Campbell Delete call outs page 22-23, insert (hyphen) 5.5 h Bruce Campbell Added Quick Conftg Bruce Campbell Replaced table 4 Bruce Campbell Updated header-footer with date Bruce Campbell Updated to ver 1.0 Bruce Campbell Table 1 Revision History February 1, 2006 v1.0 Page v

Configuring Eudora/IMAP 1.0 Configuring your Email Program-Eudora/IMAP You must be using Eudora 6.2 or later. After installing Eudora you need to configure it for use with your @stanford mailbox.

6 Configuring Eudora/IMAP 1.0 Configuring your Program-Eudora/IMAP You must be using Eudora 6.2 or later. After installing Eudora you need to configure it for use with mailbox. Note: If you are upgrading from an earlier version of Eudora, your configuration settings are carried over. 1.1 Start Eudora. 1.2 In the Tools menu, click Options. 1.3 Click the Getting Started icon. The recommended settings are: a. Real name: your own as you want it to appear in messages you send b. address: your c. Mail Server (Incoming): your sunetid.pobox.stanford.edu d. User Name: your sunetid e. SMTP Server (Outgoing): smtp-secure.stanford.edu f. Allow authentication: checked Figure 1 Getting Started February 1, 2006 v1.0 Page 6 of 31

7 Configuring Eudora/IMAP 1.4 Click the Checking Mail icon. The recommended settings are: a. Mail Server: your sunetid.pobox.stanford.edu b. User Name: your sunetid c. Check for mail every 15 minutes: If you want Eudora to automatically check to see if you have mail after a certain period of time, check this box and enter how often you want Eudora to check your mail. ITSS recommends that you set this to 15 minutes or longer. d. Send on check: checked e. Save password: unchecked f. Secure Sockets when Receiving: Required, Alternate Port Figure 2 Checking Mail Icon February 1, 2006 v1.0 Page 7 of 31

8 Configuring Eudora/IMAP 1.5 Click the Incoming Mail icon. Please note Authentication Styles = Passwords! The recommended settings are: a. Server configuration: IMAP b. Full message except attachments over _ K: selected c. Authentication style: Passwords Figure 3 Incoming Mail Icon February 1, 2006 v1.0 Page 8 of 31

Configuring Eudora/IMAP 1.6 Click the Sending Mail icon. The recommended settings are: a. Email address: your sunetid@stanford.edu b. Domain to add to unqualified addresses: stanford.edu c.

9 Configuring Eudora/IMAP 1.6 Click the Sending Mail icon. The recommended settings are: a. address: your b. Domain to add to unqualified addresses: stanford.edu c. SMTP Server: smtp-secure.stanford.edu d. Allow authentication: checked e. Immediate send: checked f. Send on check: checked if desired g. Use submission port (587): unchecked h. Secure Sockets when Sending: Required, Alternate Port Figure 4 Sending Mail Icon 1.7 If you want to enable Eudora's junk mail filter, click the Junk Mail icon. The recommended setting is: a. Automatically place junk in Junk mailbox: checked if you want Eudora to filter that it considers junk (spam) to the Junk mailbox b. Remove mail that is at least 5 days old: unchecked February 1, 2006 v1.0 Page 9 of 31

Configuring Eudora/POP 2.0 Configuring your Email Program-Eudora/POP 2.1 Start Eudora. 2.2 In the Tools menu, click Options. 2.3 Click the Getting Started icon. The recommended settings are: a.

10 Configuring Eudora/POP 2.0 Configuring your Program-Eudora/POP 2.1 Start Eudora. 2.2 In the Tools menu, click Options. 2.3 Click the Getting Started icon. The recommended settings are: a. Real name: your own as you want it to appear in messages you send b. address: your c. Mail Server (Incoming): your sunetid.pobox.stanford.edu d. User Name: your sunetid e. SMTP Server (Outgoing): smtp-secure.stanford.edu f. Allow authentication: checked Figure 5 Getting Started February 1, 2006 v1.0 Page 10 of 31

Configuring Eudora/POP 2.4 Click the Checking Mail icon. The recommended settings are: a. Mail Server: your sunetid.pobox.stanford.edu b. User Name: your sunetid c.

11 Configuring Eudora/POP 2.4 Click the Checking Mail icon. The recommended settings are: a. Mail Server: your sunetid.pobox.stanford.edu b. User Name: your sunetid c. Check for mail every XX minutes: If you want Eudora to automatically check to see if you have mail after a certain period of time, check this box and enter how often you want Eudora to check your mail. ITSS recommends that you set this to 15 minutes or longer. d. Send on check: checked e. Save password: unchecked f. Secure Sockets when Receiving: Required, Alternate Port Figure 6 Checking Mail February 1, 2006 v1.0 Page 11 of 31

Configuring Eudora/POP 2.5 Click the Incoming Mail icon. Please note Authentication Styles = Passwords! The recommended settings are: a. Server configuration: POP b.

12 Configuring Eudora/POP 2.5 Click the Incoming Mail icon. Please note Authentication Styles = Passwords! The recommended settings are: a. Server configuration: POP b. Leave mail on server: If this is your primary computer where you are storing your , leave this box unchecked. If you are reading from more than one computer, see Reading Eudora from Multiple Computers for recommended settings. Note: The POP protocol, by default, downloads messages to your computer and then deletes them from the mail server. If you leave all of your on a primary computer (for example, your office computer) but want to have access to recently received on a secondary computer (a home computer), you should leave your messages on the server. If you need access to all of your from more than one computer, IMAP may be a better choice for you. See Is IMAP Right For Me. c. Delete from server after _ day(s): If you checked the Leave mail on server option and this is your primary computer, check this box and specify a number of days. The mail stays on the server for the given number of days, during which time you can access previously-read messages on your secondary computer. If mail is left on the server indefinitely, you will eventually exceed your quota. d. Authentication style: Passwords Figure 7 Incoming Mail February 1, 2006 v1.0 Page 12 of 31

Configuring Eudora/POP 2.6 Click the Sending Mail icon. The recommended settings are: a. Email address: your sunetid@stanford.edu b. Domain to add to unqualified addresses: stanford.edu c.

13 Configuring Eudora/POP 2.6 Click the Sending Mail icon. The recommended settings are: a. address: your b. Domain to add to unqualified addresses: stanford.edu c. SMTP Server: smtp-secure.stanford.edu d. Allow authentication: checked e. Immediate send: checked f. Send on check: checked if desired g. Use submission port (587): unchecked h. Secure Sockets when Sending: Required, Alternate Port Figure 8 Sending Mail February 1, 2006 v1.0 Page 13 of 31

14 Configuring Eudora/POP 2.7 If you want to enable Eudora's junk mail filter, click the Junk Mail icon. The recommended settings are: a. Automatically place junk in Junk mailbox: checked if you want Eudora to filter that it considers junk (spam) to the Junk mailbox b. Remove mail that is at least _ days old: unchecked Note: Incoming messages go through Eudora's junk filter before going through any other filter that you may have set up. Figure 9 Junk Mail February 1, 2006 v1.0 Page 14 of 31

For more information about the rest of the settings, consult the Eudora online Help. 2.9 Click OK. 2.10 Reading Email in Eudora for the First Time a.

15 Configuring Eudora/POP 2.8 The rest of the settings can be personalized to fit your work style. a. If you want to configure Eudora's Directory Services feature to allow you to look up Stanford students, staff, and faculty in the Stanford Directory, see Configuring Directory Services for Windows. b. For more information about the rest of the settings, consult the Eudora online Help. 2.9 Click OK Reading in Eudora for the First Time a. To check for new messages and download them to your computer, click the Check Mail button on the tool bar. You can also download messages by going to the File menu and clicking Check Mail. Figure 10 Reading Mail b. When prompted for your password, enter your SUNet ID password and click OK. Figure 11 Enter Password c. Click the message you wish to read in the top pane. The message text is displayed in the bottom pane. February 1, 2006 v1.0 Page 15 of 31

Configuring Outlook 2002 (XP) IMAP 3.0 Configuring Your Email Program Outlook 2002 IMAP 3.

Figure 12 Add a New Email Account 3.4 Select IMAP as the server type and click Next.

16 Configuring Outlook 2002 (XP) IMAP 3.0 Configuring Your Program Outlook 2002 IMAP 3.1 Start Microsoft Outlook. 3.2 On the Tools menu, click Accounts. 3.3 Click Add a new account and then click Next. Figure 12 Add a New Account 3.4 Select IMAP as the server type and click Next. Figure 13 Server Type IMAP February 1, 2006 v1.0 Page 16 of 31

17 Configuring Outlook 2002 (XP) IMAP 3.5 Enter the following settings: a. Your Name: your name b. Address: your Stanford address c. User Name: your SUNet ID d. Password: leave blank e. Remember Password: unchecked f. Log on using Secure Password Authentication (SPA): unchecked g. Incoming server (IMAP): your sunetid.pobox.stanford.edu h. Outgoing mail server (SMTP): smtp-secure.stanford.edu 3.6 Click the More Settings button. Figure 14 User-Server-Logon Information February 1, 2006 v1.0 Page 17 of 31

Configuring Outlook 2002 (XP) IMAP 3.7 With the General tab selected, enter a name for your mail account, such as Stanford Email.

18 Configuring Outlook 2002 (XP) IMAP 3.7 With the General tab selected, enter a name for your mail account, such as Stanford . Otherwise, the mail account name defaults to the incoming server name, which is localhost. Figure 15 Internet Settings February 1, 2006 v1.0 Page 18 of 31

19 Configuring Outlook 2002 (XP) IMAP 3.8 With the Outgoing tab selected, check My outgoing server (SMTP) requires authentication box, then click the Use same settings as my incoming mail server radio button. Figure 16 Outgoing Server Options February 1, 2006 v1.0 Page 19 of 31

Configuring Outlook 2002 (XP) IMAP 3.9 Click the Advanced tab. Under the Server Port Numbers area, enter the following information for outgoing mail: a.

20 Configuring Outlook 2002 (XP) IMAP 3.9 Click the Advanced tab. Under the Server Port Numbers area, enter the following information for outgoing mail: a. In the Incoming server (IMAP) area, check the box for this server requires a secure connection (SSL). b. Change the Incoming Server (IMAP) text box to 993. c. Change the Outgoing Sever (SMTP) text box to 465. d. Check the This server requires an encrypted connected (SSL). Figure 17 Advanced Tab-Enter Server Port Numbers e. Click OK to close the Internet Settings dialog box. February 1, 2006 v1.0 Page 20 of 31

Configuring Outlook 2002 (XP) IMAP 3.10 In the Internet E-mail Settings window, click Next.

21 Configuring Outlook 2002 (XP) IMAP 3.10 In the Internet Settings window, click Next. Figure 18 Internet Settings window 3.11 Click Finish to close the Accounts wizard. Figure 19 Finish Account Setup February 1, 2006 v1.0 Page 21 of 31

22 Configuring Outlook 2002 (XP) IMAP 4.0 Reading in Outlook 2002 for the First Time 4.1 Click the Send/Receive button, located below the menu bar, to display you messages. Figure 20 Send Receive Figure 21 Internet Security Warning Message 4.2 If you see an Internet Security Warning message, click Yes to continue using this server. February 1, 2006 v1.0 Page 22 of 31

23 Configuring Outlook 2002 (XP) IMAP Figure 22 Enter User Name and Password 4.3 You will be prompted for your password. Enter your SUNet ID password. Leave the Remember Password box unchecked. 4.4 Click the Inbox folder, located under the Stanford folder, to display you messages. 4.5 Click the message you wish to read. Double-click the message if you want the message to display in a new window. February 1, 2006 v1.0 Page 23 of 31

Configuring Outlook 2002 (XP) POP 5.0 Configuring Your Email Program-Outlook 2002 (XP) IPOP 5.1 Start Microsoft Outlook. 5.2 On the Tools menu, click E-mail Accounts. 5.3 Click Add a new e-mail account and then click Next.

24 Configuring Outlook 2002 (XP) POP 5.0 Configuring Your Program-Outlook 2002 (XP) IPOP 5.1 Start Microsoft Outlook. 5.2 On the Tools menu, click Accounts. 5.3 Click Add a new account and then click Next. Figure 23 Outlook Accounts 5.4 For server type, click POP3 and then click Next Figure 24 Server Type February 1, 2006 v1.0 Page 24 of 31

Configuring Outlook 2002 (XP) POP 5.5 Enter the following settings: a. Your Name: your name b. E-mail Address: your Stanford email address c. User Name: your SUNet ID d. Password: leave blank e.

25 Configuring Outlook 2002 (XP) POP 5.5 Enter the following settings: a. Your Name: your name b. Address: your Stanford address c. User Name: your SUNet ID d. Password: leave blank e. Remember Password: unchecked f. Log on using Secure Password Authentication (SPA): unchecked g. Incoming server (POP3): your sunetid.pobox.stanford.edu h. Outgoing mail server (SMTP): smtp-secure.stanford.edu 5.6 Click the More Settings button. Figure 25 Internet Settings February 1, 2006 v1.0 Page 25 of 31

26 Configuring Outlook 2002 (XP) POP 5.7 With the General tab selected, enter a name for your mail account, such as Stanford . Otherwise, the mail account name defaults to the incoming server name, which is localhost. Click OK. Figure 26 Internet Settings-2 February 1, 2006 v1.0 Page 26 of 31

Configuring Outlook 2002 (XP) POP 5.8 Click the Advanced tab. Under the Server Port Numbers area, enter the following information for outgoing mail: a. Incoming server (POP): 995 b.

27 Configuring Outlook 2002 (XP) POP 5.8 Click the Advanced tab. Under the Server Port Numbers area, enter the following information for outgoing mail: a. Incoming server (POP): 995 b. This server requires a secure connection (SSL): checked c. In the Delivery area, check the box for Leave a copy of messages on the server. d. If this is your primary computer, include a number of days in the Remove from server after _ days field. The mail stays on the server for a given number of days, during which time you can access previously-read messages on your secondary computer. If mail is left on the server indefinitely, you will eventually exceed your quota. Figure 27 Enter Server Port Numbers 5.9 Click OK to close the Internet Settings dialog box In the Internet Settings window, click Next. February 1, 2006 v1.0 Page 27 of 31

28 Configuring Outlook 2002 (XP) POP 5.11 Click Finish to close the Accounts wizard. Figure 28 Finish Account Setup February 1, 2006 v1.0 Page 28 of 31

Configuring Outlook 2002 (XP) POP 6.0 Reading Email in Outlook 2002 for the First Time 6.

29 Configuring Outlook 2002 (XP) POP 6.0 Reading in Outlook 2002 for the First Time 6.1 Click the Send/Receive button, located below the menu bar, to display you messages. Figure 29 Send Receive 6.2 If you see an Internet Security Warning message, click Yes to continue using this server. Figure 30 Internet Security Warning February 1, 2006 v1.0 Page 29 of 31

Configuring Outlook 2002 (XP) POP 6.3 You will be prompted for your password. Enter your SUNet ID password. Leave the Remember Password box unchecked. 6.4 Click the message you wish to read.

30 Configuring Outlook 2002 (XP) POP 6.3 You will be prompted for your password. Enter your SUNet ID password. Leave the Remember Password box unchecked. 6.4 Click the message you wish to read. Double-click the message if you want the message to display in a new window. Figure 31 Enter User Name and Password February 1, 2006 v1.0 Page 30 of 31

31 Quick Config 7.0 Quick Config General Information 7.1 For configuring ALL applications for Secure Secure Generic Configuration-All Applications Client based applications must be configured to use passwords over SSL The default smtp server must be set to smtp-secure.stanford.edu Secure Sockets for both Sending/Receiving: Required Alternate Port Outgoing server port (smtp) must be set to 465 Table 2 Generic Configuration-ALL Applications 7.2 Configuring Eudora 6.2 (IMAP and POP) for Secure (Must use Eudora 6.2 or higher) a. On your PC, start Eudora and under Tools/Options make the following changes: Setting Location Getting Started Icon Checking Mail Icon Incoming Mail Icon Sending Mail Icon Sending Mail Icon Required Secure Setting SMTP Server (Outgoing): smtp-secure.stanford.edu Secure Sockets when Receiving: Required, Alternate Port Authentication Style set to Passwords SMTP Server: smtp-secure.stanford.edu Secure Sockets when Sending: Required, Alternate Port Table 3 Configuring Eudora 6.2 (IMAP and POP) 7.3 Configuring Outlook 2003 (IMAP and POP) for Secure a. On your PC, start Microsoft Outlook and under Accounts/Internet Settings make the following changes: Setting Location Required Secure Setting Internet Outgoing server smtp-secure.stanford.edu Internet (Click on More Settings) Outgoing tab My outgoing server (SMTP) requires authentication Outgoing tab Use same settings as my incoming mail server Advanced tab Outgoing server change port to 465 Advanced tab This server requires an encrypted connection (SSL) Table 4 Configuring Outlook 2003 (IMAP and POP) 7.4 Configuring Eudora 6.X (IMAP and POP) for Secure a. On your MAC, start Eudora and under Settings make the following Setting Location Getting Started Sending SSL SSL Required Secure Setting SMTP server smtp-secure.stanford.edu SMTP server smtp-secure.stanford.edu SSL for POP Required Alternate Port SSL for IMAP Required Alternate Port Table 5 Configuring Eudora 6.X (IMAP and POP) February 1, 2006 v1.0 Page 31 of 31

SETUP FOR OUTLOOK (Updated October, 2018)

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