REGISTERING ENTRIES IN THE ADDRESS BOOK:

Transcription

1 REGISTERING ENTRIES IN THE ADDRESS BOOK: 1. OPEN YOUR INTERNET BROWSER AND ENTER THE IP ADDRESS OF YOUR COPIER IN THE ADDRESS BAR, THEN CLICK GO. PLEASE CONSULT PAGE 13 OF THIS DOCUMENT (ACQUIRING THE IP ADDRESS FROM THE MACHINES OPERATION PANEL) OR YOUR NETWORK ADMINISTRATOR FOR THIS INFORMATION IF YOU DO NOT KNOW YOUR MACHINES IP ADDRESS. YOU CAN ADD THIS ADDRESS TO YOUR FAVORITES OR BOOKMARKS FOR FUTURE USE.

2 2. FROM THE MAIN PAGE, CLICK LOGIN.

3 3. ENTER THE NAME AND PASSWORD IN THE FIELDS PROVIDED AND THEN CLICK LOGIN. LOGIN NAME IS admin WITH NO PASSWORD. NOTE: NAMES AND PASSWORDS ARE CASE SENSITIVE. SOME MODELS USE NO LOGIN NAME WITH password FOR THE PASSWORD. YOUR DEFAULT PASSWORD MAY HAVE BEEN CHANGED BY YOUR NETWORK ADMINISTRATOR. YOU MAY NEED TO CONTACT YOUR NETWORK ADMINISTRATOR FOR LOGON INFORMATION. METRO SALES DOES NOT HAVE ACCESS TO PASSWORDS.

4 4. YOU ARE NOW LOGGED IN AS AN ADMINISTRATOR INDICATED BY THE ADMINISTRATOR DISPLAYED BELOW THE LOGOUT BUTTON. CLICK ON THE ADDRESS BOOK LINK ON THE LEFT HAND SIDE. NOTE: YOUR SCREEN MAY LOOK DIFFERENT DEPENDING ON THE MODEL OF MACHINE YOU HAVE. THE BUTTONS MAY LOOK DIFFERENT OR BE IN ANOTHER PLACE ON THE PAGE.

5 5. AFTER CLICKING ADDRESS BOOK YOUR ADDRESS BOOK WILL BE DISPLAYED IN THE CENTER FRAME. IF YOU ARE ADDING A NEW USER, CLICK ADD USER. IF YOU ARE MODIFING A CURRENT USER, BULLET MARK THE USERS ENTRY AND CLICK CHANGE. YOU CAN ALSO DELETE USERS IF NEEDED.

6 6. IF YOU ARE ADDING A NEW USER OR MODIFING A CURRENT USER, THE ENTRY SCREEN BELOW WILL BE DISPLAYED. ENTER/CHANGE THE USERS NAME AND THE KEY DISPLAY ( KEY DISPLAY IS HOW THAT USERS NAME APPEARS ON THE MACHINE). 7. YOU CAN SELECT THE TITLE BAR (ALPHA ROLEDEX) YOU WOULD LIKE THE USERS NAME TO APPEAR UNDER. I.E. BOB JONES COULD BE UNDER THE AB OR IJK BUTTON ON THE LIST.

7 8. SCROLL DOWN THE PAGE, IF YOU ARE ENTERING AN ADDRESS FOR THE USER, FILL THAT ADDRESS IN THE ADDRESS FIELD AND REGISTER THE USER AS A SENDER BY CHECK MARKING THE BOX SENDER UNDER THE PROTECTION FIELD. IF YOU ARE ADDING A SCAN TO FOLDER LOCATION FOR THE USER, FILL OUT THE APPROPRIATE INFORMATION FOR THE SCAN DESTINATION. UNDER THE PATH FIELD, ENTER THE FOLDER PATH EXAMPLE: \\COMPUTERNAME\FOLDERNAME.

8 9. IF YOUR SERVER REQUIRES AUTHENTICATION, YOU WILL NEED TO ENTER THAT INFORMATION UNDER THE SMTP AUTHENTICATION FIELDS. 10. IF YOU ARE ADDING A SCAN TO FOLDER LOCATION, YOU MAY NEED TO AUTHENTICATE TO THE FOLDER FOR THE SCANNING TO FUNCTION. INPUT YOUR AUTHENTICATION INFORMATION IN THE FOLDER AUTHENTICATION FIELDS. NOTE: YOU MAY NEED TO CONTACT YOUR NETWORK ADMINISTRATOR FOR AUTHENTICATION INFORMATION.

9 11. ONCE YOU HAVE ENTERED THE NECESSARY INFORMATION, CLICK THE OK BUTTON OR IF YOU ARE ADDING MULTIPLE ENTRIES YOU CAN SELECT SAVE AND ADD ANOTHER. NOTE: IF THE MACHINE IS IN USE (COPYING, PRINTING, SCANNING ETC.) YOU WILL RECEIVE AN ERROR MESSAGE STATING THE MACHINE IS BUSY. CLICK THE BACK BUTTON IN YOUR BROWSER AND RETRY WHEN THE MACHINE BECOMES AVAILABLE.

10 12. YOU WILL NOW SEE YOUR NEW ENTRIES APPEAR IN THE ADDRESS BOOK LIST, AND AT THE MACHINE.

11 13. METRO SALES STRONGLY RECOMMENDS BACKING UP YOUR ADDRESS BOOK ANY TIME YOU MAKE A CHANGE TO IT. IF THE ADDRESS BOOK IS LOST FROM THE COPIER AND YOU DO NOT HAVE THIS BACKUP, YOU WILL HAVE TO RE-ENTER THE ADDRESS BOOK MANUALLY. 14. FROM THE MAIN ADDRESS BOOK SCREEN CLICK MAINTENANCE.

12 15. CLICK BACKUP AND SELECT THE PATH TO SEND THE BACKUP FILE TO. WE RECOMMEND A NETWORK FOLDER THAT IS ALSO BACKED UP. IF YOU NEED TO RESTORE A BACKED UP ADDRESS BOOK, CLICK THE RESTORE BUTTON AND BROWSE TO THE LOCATION OF THE FILE. NOTE: THE QUESTION MARK IN THE UPPER RIGHT CORNER OF THE WINDOW WILL PROVIDE ONLINE HELP FILES.

13 ACQUIRING THE IP ADDRSS FROM THE MACHINES OPERATION PANEL: 1. ACCESS THE MACHINES USER TOOLS WTH THE USER TOOLS BUTTON ON THE PANEL OF THE MACHINE. 2. SELECT "MACHINE FEATURES" (if present) and SYSTEM SETTINGS FROM THE TOUCH PANEL. 3. SELECT THE INTERFACE SETTINGS TAB. 4. SELECT THE MACHINE IPV4 ADDRESS OR THE IP ADDRESS BUTTON. 5. THE MACHINE NOW DISPLAYS THE ASSIGNED IP ADDRESS. *REMEMBER-THE MACHINE DISPLAYS ADDITIONAL ZEROS BEFORE THE NUMBER IN EACH OCTET. ALWAYS DROP (IGNORE) THE LEADING ZEROS IN ANY OCTET WHEN ENTERING THE IP ADDRESS IN YOUR WEB BROWSER. I.E WOULD BE TYPED INTO YOUR BROWSER ADDRESS BAR AS Prepared by Collin Eby. Revised W:\Technical Support\Posted Intranet Documents