Gateshead Schools Curriculum

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1 Gateshead Schools Curriculum A setup guide to getting started with Office 365 , Calendar, Tasks, Global Address List and OneDrive

2 Logging in procedures Using any web browser, type mail.office365.com Your username and password for your Office 365 account is taken from your curriculum network account username and password. However, please remember that you will need to add the domain name to your curriculum username when accessing Office 365, for example, followed by your curriculum password. New curriculum users: Please contact the Technical Support service on for assistance.

3 Logging in procedures (Continued) Please note that the following step must be completed the very first time you log on..

4 Logging in procedures (Continued) To access your Office 365 applications, click on the relevant coloured square Note: All Microsoft Office applications can be selected from any screen by clicking on the blue box on the Title Bar. (The Apps Menu)

5 Mail To compile an , click on Mail from the apps menu. You will be presented with this screen To compile an , click on New

6 (Continued) To send an to recipients from the Global Address List (GAL) click To: Click on To and type the name of the person or group you would like to search for. Please note: All staff and staff groups will be visible in the Global Address List by default, subject to alternative instruction.

7 (Continued) Click on Search People to use the Global address Book Please note: Typing in Staff will list all of the staff distribution groups currently available in domain. Typing in part of a name or group such as Fell will return users from Fellside Primary and Fell Dyke Primary schools Select the chosen recipient(s) and then click on Ok

8 (Continued) Please select any additional options. For example, click on the paperclip to attach a file to the Or click on the three dots for message options such as sending a Bcc

9 (Continued) You can create additional folders to manage your messages and/or create personal recipient Groups within your mailbox... For example, to create a new folder, click on More and then right-click your Mailbox name

10 Calendar To access your personal calendar, click on Calendar from the apps menu. To add your school shared calendar, right click on Add Calendar and click on From Directory. Type SCH and click on Search Directory. Click to open your school calendar.

11 Calendar (Continued) You may have separate views of your calendars or merge calendars. Select two or more calendars and click on merge or split (depending on current view)

12 Calendar (Continued) Through default settings, please note that you will automatically have edit rights to you school shared calendar. Users will also have the ability to add calendars from other school locations or from other users but detailed visibility of calendar entries is disallowed. Calendar entries will simply display busy but please note that these default permissions may be changed according to individual school / end user preferences to allow others to view calendars. To share a calendar with another user: Type in the name or a few characters of an user or Group

13 People To manage your own contacts and access the Global Address List, click on People from the apps menu. To create your own personal contacts, click on new, add the contact details and save To access the Global Address List, click on Directory. This will bring up contacts published in the GAL. To search for contacts, click on the magnifying glass and type your search criteria in the search box.

14 Tasks To access your Tasks options, click on Tasks from the apps menu. To add a new task, click on New and populate the fields with the relevant information. Remember to click SAVE once completed.

15 OneDrive OneDrive offers Office 365 users with a storage facility to store retrieve and share files. You can upload files immediately or compile Word, OneNote, Excel and PowerPoint documents. Your OneDrive also gives users the ability to share files. All users have one Terabyte of storage. To access your OneDrive, click on the OneDrive button *** IMPORTANT*** IMPORTANT*** IMPORTANT*** IMPORTANT*** IMPORTANT*** IMPORTANT*** IMPORTANT *** IMPORTANT As may be expected, whilst Microsoft has effective Disaster Recovery procedures in place for all Office 365 users, please note that any personal folders or documents stored on the One Drive cannot be retrieved by Microsoft if they are accidentally deleted.

16 OneDrive (Continued) Click on New to access your Folder options and to create on-line Microsoft Office documents

17 Arranging a Face to Face Meeting To schedule a face to face meeting, click on Calendar then double click on the preferred meeting date Populate the relevant fields for the meeting and use the Scheduling assistant to invite contacts / check their availability to attend

18 Setting up an Online Meeting for the first time To schedule an online meeting, click on Calendar then double click on the preferred meeting date Populate the relevant fields for the meeting and use the Scheduling assistant to invite contacts / check their availability to attend The first time you schedule an online meeting, you will most likely need to set up Skype. Click on Skype meeting and select <Add a Skype Meeting> Tick remember my choice and Launch Application

19 Setting up an Online Meeting for the first time Click on the link: Join using Skype for Business Web App Instead and then follow the instructions to Download and Install Skype

20 Arranging an Online Meeting To schedule an online meeting, click on Calendar then double click on the preferred meeting date Populate the relevant fields for the meeting and use the Scheduling assistant to invite contacts / check their availability to attend Click on Skype meeting and select <Add a Skype Meeting> You and your contacts will receive a meeting reminder: Click to join the meeting

21 Arranging an Online Meeting (Continued) You will be presented with this screen. Click Sign in if you are an Office 365 user Logon with your Office 365 username and password.

22 Arranging an Online Meeting (Continued) Click on Join online meeting

23 Participating in an Online Meeting

24 Participating in an Online Meeting (Continued) During the online meeting, a range of functions are available: Click to active a video call if a camera is available Click to mute / un-mute the microphone Click to present your desktop / present programs / PowerPoint files. Click to hang up Click to exit online meeting

25 Customisation To customise your mailbox, click on the (cog) settings icon and click on options. The menu on the left hand side will allow you to customise a wide range of personal settings Important: Changes to Office 365 account passwords should only be changed on the schools curriculum network. Any attempt to reset a password in the cloud will be overwritten with the original curriculum network password on the next scheduled synchronisation session.

26 Setting up Office 365 on Mobile Devices Learn how to add your account to your mobile device (Android, iphone, ipad, windows Phone or Windows 10 device) and how to install and set up Microsoft Office applications such as Word, Excel, PowerPoint, and OneNote on your tablet or Smartphone. Cut and paste this link into your web browser for detailed guidance

27 Need help.? This guide is not intended to be exhaustive and you will soon find that the Office 365 platform is being developed by Microsoft at a relative fast pace. Should you require any further information or support, please contact: Telephone

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