Troop Initial Order Tip Sheet

Transcription

1 Troop Initial Order Tip Sheet Troop Initial Order due February 1st Troop Initial Rewards due February 1st Init. Order tab (Initial Order tab) This tab is where you will enter your troop s initial cookie order in ebudde. In order to submit an initial order for a girl, you will need to know: 1. How many boxes of each type of cookie she sold on her initial order card. 2. How many boxes of each type of cookie she sold on Digital Cookie for Girl Delivery only (DO NOT count boxes of cookies shipped directly to the customer, DO NOT count Donations on Digital Cookie). The deadline for Troops to submit all their Initial Orders is February 1 st. You should encourage your parents to turn in their initial orders to you before this deadline, so you can be certain that you track down any late orders, and have everything submitted for the troop by February 1 st. If the troop or a girl misses the deadline, see advice below. Parents should submit the girl s print order card to the troop leader, and the parent can do either of the options below to submit the Digital Cookie- Girl Delivery order to the troop leader: Write the Digital Cookie- Girl Delivery orders on the printed girl order card, CLEARLY marked as Digital Cookie orders OR Export an Excel file from the Orders Tab in Digital Cookie, print and attach it to the girl s paper order card. If a parent does not turn in the Digital Cookie- Girl Delivered order, as a Troop Cookie Manager, you can also access the DOC Orders by Girl report under the Reports tab to get information about the cookies that the girls in your troop sold on Digital Cookie. Look for Delivered in the Type column to determine how many cookies and which flavors the girl needs to order for girl delivery. You can ignore the Shipped and Donated lines because they will not be submitted in the Initial Order. PLEASE REMEMBER: Cookies that were ordered via Digital Cookie that were directly shipped to customers OR that were donated SHOULD NOT be included with a girl s initial order. Cookies that were ordered via Digital Cookie for Girl Delivery SHOULD be included in a girl s initial order.

2 TO ENTER A GIRL S ORDER: 1. Log-in to ebudde under your Troop Leader or Troop Cookie Chair account (see screenshot below). If you do not have access to your troop, contact your Service Unit Cookie Program Manager to gain access. 2. Go to the Init. Order tab. 3. Click on a girl s name. She will pop up at the bottom of your list of girls with fields that allow you to enter the number of boxes of cookies for each type of cookie (see example below). The abbreviations stand for: OppAp: Stands for Operation Appreciation. If your troop receives financial contributions and wants to use this money to buy boxes of cookies to donate for Operation Appreciation, record the number of boxes here. You will not receive these boxes in your inventory (council distributes these donations). At the end of the sale your troop will be billed for these donations. Remember, if any cookie donations are purchased through Digital Cookie, DO NOT include these in this order. SvSm: Savannah Smiles Tre: Trefoils D-S-D: Do-si-dos Sam: Samoas Tags: Tagalongs TMint: Thin Mint SMr: S mores Toff: Toffee-tastic TGOC- Stands for Troop Gift of Caring. If your troop receives financial contributions and wants to use this money to buy boxes of cookies to donate to the local charity of your choice, record the number of boxes here. You will receive these boxes of cookies with your initial inventory in order to distribute to your charity (they will be counted among any extra boxes needed to make up full cases of cookies). At the end of the sale your troop will be billed for these donations. Remember, if any cookie donations are purchased through Digital Cookie, DO NOT include these in this order. In the example below, I clicked on Avalon L. s name in the list of girls, and she popped up below the list of girls with the option to add boxes to her order.

3 4. Double check the number of cookies entered for each type to make certain you have included both order card and Digital Cookie: Girl Delivered, and have NOT inputted any Digital Cookie: Shipped or Digital Cookie: Donations. 5. ebudde will total the number of boxes entered (shown right before the blue OK button, 322 in the example above). Double check that the total number of boxes entered equals the number totaled on the order card plus Digital Cookie: Girl Delivered orders. This will help you to catch any math or entry errors. 6. Click the blue OK button at the end of the girl s row. 7. Repeat for each girl.

4 8. You can click on the Save button at the top to save your entries and come back to the screen later. DO NOT click on the Submit Order button until you are ready to submit your final initial order for the troop. You can only click the Submit button once! You may go back and make any additions or corrections to the orders until you click the Submit button. 9. If your troop would like to order cookies for cookie booths, under the list of girls you will see a blue Booth box that you can click on. This will pop up another set of fields to enter cookies for booths (by number of boxes, NOT number of cases). Enter the number of boxes of each type of cookie that you would like for booths. Notice that the options for Operation Appreciation and Troop Gift of Caring are not available for booth cookie orders. You will normally fulfill Troop Gift of Caring booth sales with whatever cookies are left over at the end of the program. S mores Availability: Remember that Little Brownie Bakers guarantees fulfillment of any S mores or Toffee-tastic ordered in the Initial Order, but cannot guarantee that they will not run out of S mores and Toffee-tastic to send to Cookie Cupboards later in the program. It is a good idea to order as many S mores and Toffee-tastic as you think you will sell in booths on the Initial Order, just in case demand exhausts the supply late in the program. 10. Once you have completed all girl and booth orders and you are certain they are correct, click on the Submit Order button. Do not do this until you are certain you do not want to make any other changes. You will be asked to confirm that

5 you want to submit the order. A box will pop up that says Initial Order Submission OK. Click on OK to complete your submission. 11. ebudde will automatically round your total order up to full cases. The Extras will show the number of surplus or roundup boxes that were needed to make full cases. These cookies can be used by the troop to fill Goal Getter Orders or for booth sales. Please note: Troops are financially responsible for all cases ordered. 12. The cookies will be ordered and will be picked up by your troop at your designated delivery location. Once you have submitted your initial order, you can click on the Delivery tab at the top of your screen to select your pickup time and location. 13. Don t forget to go to your Rewards tab and complete the questions for your troop Initial Rewards! These are also due by February 1 st! Need to Correct a Submitted Initial Order: Contact your Service Unit Cookie Program Manager or council Experience Manager. Missed the Submission Deadline: If there is a girl in your troop that does not turn in her order card by your submission deadline, use the DOC Orders by Girl Report mentioned on Page 1 to pull her Digital Cookie: Girl Delivered orders. Submit only her Digital Cookie: Girl Delivered orders on the troop initial order. If she brings in the order card late, you can fulfill those orders with the cookies you ordered for booths or by obtaining more cookies at a Cookie Cupboard. If your troop misses the February 1 st submission deadline, your Service Unit Cookie Program Manager can submit your troop initial order by girl until February 11:59 pm. After that, you will need to place a pending order into ebudde and pick up cookies when the cupboards open. Goal Getter Card: Don t forget! Girls can keep selling after you submit the Initial Order! Digital Cookie is still accepting sales and girls can also take orders on their Goal Getter order card. These cookies will be fulfilled by your booth inventory or by getting more cookies from a Cookie Cupboard. Cookie Cupboards open February 24 th! Check ebudde for a Cupboard near you! If you have any questions, please contact your Service Unit Cookie Program Manager, Experience Manager, or Customer Care at info@girlscoutcsa.org or Troop Initial Order due February 1st Troop Initial Rewards due February 1st