Productivity Tools: On a Tight Budget MPI Eastern Great Lakes Chapter January 15, 2015

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1 Productivity Tools: On a Tight Budget MPI Eastern Great Lakes Chapter January 15, 2015 Vanessa LaClair, CMP Director of Events, Operations, and Social Media Marketing Disclaimer All the tools discussed during today s program are ideas, suggestions, and opinions and not endorsements to buy or download products, tools, or applications. I have not been asked to endorse any of the tools on the following slides.

2 Era of the Smartphone The modern smartphone is only 8 years old iphone - released 2007 Android OS - HTC Dream - released 2008 Era of Obsession? In a nationwide survey of 2,254 adults taken in March/April 2012: 67% - Check their phone for messages, alerts, or calls even when they don t notice their phone ringing or vibrating. 44% - Slept with their phone next to their bed to ensure they didn t miss any calls, text messages, or other updates during the night. 29% - Describe their cell phone as something they can t imagine living without.

3 In the World Today B+ smartphones in existence 1 in 5 people have one Every 24 hours 24 billion SMS texts sent 190 million apps downloaded 12 billion calls made $1.1 billion spent in mobile payments Mobile Sales 2B+ smart devices sold in x the number of PCs sold

Mobile Usage 62% of emails are opened on a mobile device Smartphone use

4 Mobile Usage 62% of s are opened on a mobile device Smartphone use occurs most often... During travel - 72% Restaurants - 64% Stores - 63%

5 The Future Global smartphone use will reach 2B by 2015 and by 2017, 85% of the world will have 3G access. Mobile Apps Expected to be a $38B+ market in 2015 Desktop sales are falling as users gravitate to laptops, tablets & smartphones Gaming still dominates mobile Candy Crush: most downloaded app in 2013

6 How much usage? The average user Checks their phone 150 times per day Spends 127 min. per day using apps And has 65 apps installed How Many Apps How many apps do you have on your phone? How many do you use daily?

9 Mobile Event Apps EventPilot by ATIV Quick Mobile Double Dutch Event Mobi Crowd Compass Pathable Event Board and many more What is Productivity? By simple definition, productivity applications refer to software programs that let you get things done faster and/or more efficiently.

10 Scheduling Tools Web-based Freemium No account needed Create account to track events/polls Access to admin tools Cost: $0 to $69/year Mobile App: $2.99

12 whenisgood.net/ Freemium Web-based tool No Sign Up No Password Select times Share link Cost: $0 - $20/year No mobile app

13 Personal Assistants Any.do Free list-making & task-management app Reminders, Share Tasks, Set Time & Location Add Notes, Photos, Documents to Tasks Speech Recognition Web App Access Calendar Sync (with Any.do CAL) Android/IOS

14 Easily Do Freemium Geolocational Reminders & Updates Sync Calendar, Contacts, Travel...and more! Executive Level / Team Assistant $4.99/ month; $49.99/year Android/IOS

16 ShoeBoxed Freemium Receipt Organization Business Card Management IRS accepted receipt images Send expense reports while traveling Works with Quickbooks Web & Mobile App (Android/IOS)

Project/Team Management Trello https://trello.

18 Project/Team Management Trello Visually organize your Projects Create Boards (Think Pinterest) Syncs across devices (download app) Add Members / Create Organization Free Basic Use; Premium Fees Web & Mobile App (Android/IOS)

Basecamp It s a place to share files, have

accessed at anytime from anywhere. www.basecamp.

20 Basecamp It s a place to share files, have discussions, collaborate on documents, assign tasks, and check due dates. Basecamp stores everything securely and can be accessed at anytime from anywhere. Pricing ranges from $20 to $150 per month; 60 day free trial. Mobile apps available. (An/IOS)

21 Cloud Storage Document sharing/uploading Desktop Folder Applications Offline Editing Premium and Business Accounts Increase Storage Opportunities Real Time / Online Collaboration

Personal/Professional EverNote www.evernote.com Take your binder with you!

22 Personal/Professional EverNote Take your binder with you! Ideas, blogs, notes, tasks, inspiration Freemium (Basic Free) Premium is only $5/month or $45/year Synchronizes all your files to a cloud service Web, Mobile and Browser Extensions available

23 Evernote Uses No limits to what you can use Evernote for Addresses, Business cards, Website clips, Travel, Project notes, images, receipts, papers, articles, blogs, BEOs, room layouts, etc. Evernote Apps Web Clipper Handwriting Evernote Food Smartsheet Manage It Drawing Skitch Scannable (ios only) And so many more...

24 Evernote Access Add/Access info from Desktop or Mobile Sync data across ALL apps/platforms Evernote Access Desktop Free Version: access all of your notes, even without an Internet connection, on Evernote for Mac or Windows. Once you have a connection again, any updates will sync to Evernote on all your devices. Premium users can access offline with mobile devices (smartphone/tablet)

Connect with your team Exchange ideas Share notes

25 Evernote Mobile Handwriting Audio Reminders Attachments Camera Text Evernote - New Work Chat Connect with your team Exchange ideas Share notes and notebooks Collaborate on projects / sync work product

26 More Evernote Ideas Need more ideas on how to use Evernote? The Competition Microsoft - OneNote Digital Note Taking Free Android/iOS

CamScanner Freemium Need to send a PDF file while traveling?

documents Add audio within your notes Import Drive, Box,

27 CamScanner Freemium Need to send a PDF file while traveling? Collaboration Android / IOS Premium $5/month; $50/year PaperPort Notes Typed and/or freehand notes Mark-up documents Add audio within your notes Import Drive, Box, Dropbox Combine full documents, individual pages, content from the web, and notes into a single document ipad only (download in itunes) Free

Creators of Social Tables Calculate F&B, staffing, tables

28 Google Keep Free Sticky notes for your phone Create Lists Android Only Integrates w/google Account Pocket Planner Free Creators of Social Tables Calculate F&B, staffing, tables and safety needs Android/IOS com/pocket-planner

29 Tip N Split Free Calculate the Tip Android / IOS Around.Me Free Geolocational app Need to find something nearby? New to the city? Clients/Attendees need dinner?

30 UberConference Stress-free conference call No PIN Screen Sharing Basic Free (10 callers) Pro - $10/month/user Web & mobile apps Android / IOS

31 Join.me Basic - Free Instant screen sharing with VoIP Mobile apps available for screen sharing $19-22/month Pro & Enterprise Plans Discount for Annual sign up Android/IOS Crowd Mics Turn your smartphone into a microphone! Free for up to 20 participants Everyone needs to be on same WiFi network Plug your smartphone into the headphone jack at the podium Android/IOS

32 Traveling... Starwood Keyless Entry Hotel specific app - used to check in, get your room number and unlock your door. (ios/android) - Limited number of hotels Apple Watch - Partnered with Starwood to open your room door

33 Hilton Keyless Entry In 2015 Hilton will pilot a smartphone app at 10 U.S. properties HHonors mobile room key app will be enabled at Conrad Hotels and Resorts (US only) In 2016, will deploy the technology across 11 brands globally. MiFlight Crowdsourcing for up to the minute updates from more than 50 airports around the world Available: IOS only Free Social Sharing app

34 Road Ninja Free ios /Android Map Trip Find Rest Areas, Gas Stations, Restaurants Share with Friends Group Messaging...

Very popular in Korea/Japan Social networking program ios/android - and even your PC

35 LINE Free Allows messaging, group messaging, data phone/video calls (ie FaceTime or Skype). Very popular in Korea/Japan Social networking program ios/android - and even your PC GroupMe Free - ios/android Create private chat rooms Use program with or without the app Chat directly over SMS (US only) Acquired by Skype in 2011

And something fun... Vivino http://www.vivino.

36 And something fun... Vivino Free ios/android - Geolocational Take a photo of any wine label to tap into the wisdom of more than 7 million wine lovers New Premium version: $4.99/$49.99

37 Apps Gone Free Apple/iOS Only Download Paid Apps for Free Limited time offers Changes daily What Tools Do You Use? Let s Share!

38 Today s Tools Thank you! Vanessa LaClair, linkedin.com/in/vlaclair vlaclair@gmail.com (518)

39 Productivity Tools on a Tight Budget MPI Eastern Great Lakes Chapter January 15, 2015 Vanessa LaClair, CMP Director of Events, Operations and Social Media linkedin.com/in/vlaclair vlaclair@gmail.com C: (518) Tool Name Description Website Doodle Scheduling Tool When Is Good Scheduling Tool AnyDo Personal Assistant Easily Do Personal Assistant Shoe Boxed Receipt/Expense Management Trello Basecamp Google Drive Project Management Collaboration Project Management Collaboration Cloud Storage, Online Sharing, Collaboration, Document Creation Drop Box Cloud Storage & Sharing Box Cloud Storage & Sharing EverNote Cloud based, Save your ideas, projects, notes and event binder OneNote Digital Note Taking PaperPort Notes Mark-up or take freehand notes itunes (ipad Only) Google Keep Sticky Notes for your phone, integrates with Google account Google Play (Android) Pocket Planner CIC calculator for events r

40 Tip N Split Tip Calculator Google Play & itunes CamScanner PDF Scanner Around.Me Geolocational app UberConference Join.Me Crowd Mics MiFlight Road Ninja Conference Call & Screen Sharing Conference Call & Screen Sharing Turn your smartphone into a microphone Crowdsourcing app for airport updates Find rest area, gas stations, restaurants along the highway LINE Group messaging app GroupMe Group messaging app Vivino Wine tracker Apps Gone Free Find paid apps for free itunes (ipad/iphone)

Get Organized with Technology. February 12 th 2015 Instructor: Anne Swanson

Get Organized with Technology. February 12 th 2015 Instructor: Anne Swanson Get Organized with Technology February 12 th 2015 Instructor: Anne Swanson We ll cover: The best apps and calendars to get you organized Calendar for ipad, iphone, and Android Google Calendar Things Evernote