OH: PR-01 Prior Written Notice To Parents. Ohio PR-01: Prior Written Notice to Parents IEPPLUS

Transcription

1 Ohio PR-01: Prior Written Notice to Parents IEPPLUS SunGard K-12 Education Copyright 2013 Page 1 of 8

2 TABLE OF CONTENTS OVERVIEW... 3 FORM INSTRUCTIONS... 3 SELECT A STUDENT... 3 NAVIGATION/TOOLBAR... 4 DATA MAPPING... 5 REVISION HISTORY... 8 SunGard K-12 Education Copyright 2013 Page 2 of 8

3 OVERVIEW The Prior Written Notice to Parents is a letter that goes out to the student s parent(s)/guardian(s) to notify them of any action taken by the district on the student. FORM INSTRUCTIONS SELECT A STUDENT 1. Click Student Management > Manage an Existing Student. 2. Use the Search window to find the student based on either, Last Name, First Name or Student ID. 3. Click Search. Then click the appropriate Name to select a student. 4. Once a student has been selected, the student s Name, ID, Birth date and Age will display. The Forms that can be created for a student will be listed. Click on the IEP link. The Prior Written Notice To Parents screen will display, listing any prior forms created for the student. The most recent form will display at the top of the list. To review an existing form, click the appropriate link. To create a new form, click the New icon. SunGard K-12 Education Copyright 2013 Page 3 of 8

4 NAVIGATION/TOOLBAR Once the form has been created, it will display the Main page. A toolbar will display on the left side of the screen, divided into the following areas: 1. Sections Since there is only 1 link in the form, the user will see one section, Main. 2. Maintenance These options will maintain Form Information (on this form, only Letterhead will appear). This section also provides the ability to delete the form, depending on user security. 3. Validation These options will change the status (Ready for Review, Lock, and Finalize) of the form. 4. File Attachments Click the plus icon (+) to add an attachment. Click the minus icon to delete an attachment. 5. Archives Archives are permanent PDF copies of the form. Click Finalize in the Validation section to create an Archived copy. The form should be finalized and archived only after it has been fully completed and a copy has been sent home to the student s parents or guardians. The following options will display at the top and bottom of the form (see screenshot below). Save Information from each section should be saved before moving to another section. Return Click the Return icon to return to the Form Summary screen. Print Preview Print Preview will display the form in Adobe Acrobat. Mouse over the bottom of the form preview to see the toolbar illustrated below. Select the Print icon or click the Save icon to save a copy of the form to your computer. The plus (+) icon will enlarge the preview for ease of viewing. SunGard K-12 Education Copyright 2013 Page 4 of 8

5 DATA MAPPING SunGard K-12 Education Copyright 2013 Page 5 of 8

6 SunGard K-12 Education Copyright 2013 Page 6 of 8

7 IEPPLUS OH: PR-01 Prior Written Notice To Parents 1 District Name Maintenance > Manage Letterhead > System or User Default 2 Student s Full Name Basic Information > Demographics (First Middle Last, Qualifier) 3 Date of Birth Basic Information > Demographics > DOB 4 Date of Notice Today s date, user able to modify 5 Parent(s)/Guardian(s) Salutation Basic Information > Contacts > Main > Name 6 Type Of Action Check Boxes & Other Text box: Staff to enter relevant text here Questions 2-6 Text Boxes (5) for data entry 12 Staff Contact Information Free-form text boxes: Staff to enter their contact information here 13 Enclosures (optional) Ability to print an enclosure at the end of the letter. Set up in Manage Letterhead, Staff Type/Enclosure = Prior Notice Enclosure SunGard K-12 Education Copyright 2013 Page 7 of 8

8 REVISION HISTORY 5/21/2013: Updated entire document s formatting to conform to standard SunGard QA documentation layouts. Added: Overview section, Form Instructions section, Navigation/Toolbar section, table of contents, header, footer, and section breaks. Updated: Screenshots, and Data Mapping section & table. Added reference to the letter enclosure option 11/16/2011: Removed existing letterhead, report header 1&2, logo to match ED Forms Changed order of a few Types of Action New type of Action = Revocation of Consent Some wording changes and removal of Procedural Contact Name. SunGard K-12 Education Copyright 2013 Page 8 of 8