TAKS-STAAR Dual Grid Method IEPPLUS. SunGard K-12 Education Copyright 2012 Page 1 of 8 Last Modified: 3/8/13

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1 TAKS-STAAR Dual Grid Method IEPPLUS SunGard K-12 Education Copyright 2012 Page 1 of 8

2 TABLE OF CONTENTS OVERVIEW... 3 IMPLEMENTATION... 3 TAKS-STAAR DUAL GRID... 3 INSTRUCTIONAL ACCOMMODATIONS... 4 SETUP AND CONFIGURATION... 6 CODE TABLE SETUP... 6 FORM VALIDATION... 7 REVISION HISTORY... 8 SunGard K-12 Education Copyright 2012 Page 2 of 8

3 OVERVIEW This document describes the changes needed to accommodate the Texas Education Agency s transition from TAKS to STAAR Assessments on the ARD and ARD Brief forms. TEA s planned phase-out will require STAAR examinations for specific grades as detailed in the table below. During the School Year, only 11 th grade and 12 th grade students who did not pass TAKS the prior year will be assessed using TAKS examinations. By the School Year, STAAR will be used exclusively. School Year STAAR TAKS Grades 3-9 Grades Grades 3-10 Grades Grades 3-11 Grade Grades 3-12 No longer applicable During this transition, it may be necessary to include both TAKS and STAAR Testing Accommodations in the ARD forms for special education students. For this reason, the ARD, TAKS-STAAR section will utilize a dual grid approach, allowing the selection of either TAKS or STAAR accommodations, as appropriate, based upon the School Year and the student s grade. Within each grid, the user will have the option to select between the two Assessment Types and the screen presentation will reflect the Content Areas, Assessment Options and specific Accommodations unique to the selected type (TAKS or STAAR). The form will include the ability to schedule multiple assessments for a given subject area. For example, if a student needs to repeat an exam from the previous year (e.g. English 1) as well as the exam for the current year (e.g. English 2). This feature will require setup of the Courses code table as described in the next sections of this document. IMPLEMENTATION These changes will include the conversion of existing Instructional Accommodations and TAKS-STAAR data. When revising or creating a new ARD (or ARD Brief) from, the accommodations data will be copied into the revised/new form. STAAR testing accommodations that were entered previously using the old grid will convert to the new grid in the Other category located beneath the Type 3 Accommodations. The ARD/ARD Brief forms DO NOT need to be finalized before implementing these changes in IEPPLUS. TAKS-STAAR DUAL GRID The TAKS-STAAR section within the ARD/ARD Brief consists of a primary grid, pertaining to a specific Assessment Type, Grade and School Year. A second grid, reflecting the subsequent Grade and School Year can be added by clicking the button illustrated in the screenshot below. SunGard K-12 Education Copyright 2012 Page 3 of 8

4 Instructions to complete the grid: Select the student s current Grade, Assessment Type (TAKS or STAAR) and School Year. Then check off the applicable subject areas in which the student will be taking state assessments. Select the Content Area (Course Code Table) from the drop down list. If the student is taking more than one exam in a given Subject area, click the Add button and select from the list displayed. Select the Assessment (Test Type Code Table). The available Assessments will filter based on the TAKS or STAAR alternate code and the Assessment Type item selected. Indicate the number of times the test was administered in the Test Administration text box. If the student is receiving any testing accommodations, click the Yes button. The grid will expand with the unique list of Accommodations, pertaining to the Assessment Type (TAKS or STAAR). Check all accommodations that apply to the student. Type 3 Accommodations Other area: Click the ADD button to add additional accommodations within the section. Note: Only one subject area per other item will be allowed. Indicate the Rationale for the Assessment Decisions. If it is necessary to delete the information in the second grid, be sure to click the Hide Additional TAKS/STAAR Grid button to prevent printing the grid on the report. INSTRUCTIONAL ACCOMMODATIONS The ARD, Instructional Accommodations section allows the user to select pre-defined accommodations statements by date range and course. Select the check box for the date range (i.e., session) to which the accommodations apply, then click the Add Accommodations Grid link. This will display the Course selection and Accommodations grids. Select up to eight courses (A-H) from the drop down lists, and then check off the accommodations pertaining to each course. SunGard K-12 Education Copyright 2012 Page 4 of 8

5 Presentation, Response, Setting, Timing/Scheduling, and Behavioral accommodations will display in separate grids. Beneath these grids, a new grid, displaying either TAKS or STAAR related instructional accommodations will display. The information will default to STAAR accommodations. If using the TAKS accommodations, click the radio button to update the grid with TAKS accommodations. The grid will display the specific Accommodations based on the selected Assessment Type (TAKS or STAAR). If the pre-defined statements do not fit, scroll down to the bottom of the page, and then click the Add button. An additional text box will display to enter additional text. Multiple additional accommodations statements can be added in this manner. Instructional Accommodations will print with a page break between the grid(s) applicable to each date range. SunGard K-12 Education Copyright 2012 Page 5 of 8

6 SETUP AND CONFIGURATION The table below describes the Code Table setup needed to populate the Content Area and Assessment fields in the ARD, TAKS-STAAR section. Field Code Alternate Code Type Alt Code Description Description Table Content Area Course STAAR Course or TAKS Course Math, Reading, Writing, ELA, Science, or Social Studies (exact wording) Assessment Test Type ARD Code STAAR or TAKS CODE TABLE SETUP To add, edit or lookup a code table, do the following: 1. Navigate to Maintenance > Manage Code Tables. 2. Select the name of the table from the drop down list. 3. To Add a Code, choose New from the top menu. Enter the Code in the provided textbox and then choose the Update link. 4. To add or edit an Alternate Code, first click the Show Alternate Codes link at the top of the page. Then choose Edit on the record that you want to add the alternate code to. Click the Add a new Alternate Code link illustrated in the screenshot below, select a Type from the Drop Down list and enter a Description. 5. Remember to click the Save icon at the top of the page, when you are finished. SunGard K-12 Education Copyright 2012 Page 6 of 8

7 *Note: If using the same Alternate Code multiple times, a unique start date must be used to differentiate the entries. For example, if the course Literature1 is applicable to both Reading and Writing content areas, the setup would have to include a unique start date: Alt Code Type Alt Code Description Start Date STAAR Course Reading 5/1/2013 STAAR Course Writing 5/2/2013 FORM VALIDATION Validation Rule # will check whether a TAKS or STAAR assessment is correct based on the student s Grade and School Year. For example, the rule will fail if student s ARD identifies the student as receiving TAKS grade 4 in the school year. SunGard K-12 Education Copyright 2012 Page 7 of 8

8 REVISION HISTORY 3/7/13: Initial document created. SunGard K-12 Education Copyright 2012 Page 8 of 8