Personal Conferencing audio connection mode lets a meeting host quickly start the audio portion of a

Transcription

1 Intrductin Persnal Cnferencing audi cnnectin mde lets a meeting hst quickly start the audi prtin f a Cisc WebEx meeting at any time. The meeting hst and participants simply dial the same call-in number, enter access cdes, and the audi prtin f the meeting begins. The system then sends an t the meeting hst with a link t the nline prtin f the meeting. If the hst chses t start the nline meeting, participants can then use it t share infrmatin r cllabrate n an idea. The meeting hst is nt required t schedule Persnal Cnference meetings in advance, and nce generated, the access cdes d nt change. If yu set up a Persnal Cnference Number (PCN) accunt n yur WebEx service site, yu can cnduct an n-demand WebEx audi cnference anytime, anywhere. Yu can als use yur PCN accunt numbers when scheduling regular WebEx meetings. Yu can create and stre up t three PCN accunts frm the My WebEx page n yur WebEx site. Fr each accunt, yu can generate hst and attendee access cdes. If the glbal call-in ptin is enabled fr yur site, it is als available fr PCN accunts yu create. Telecnferencing Rles Befre yu set up and use yur PCN accunt, yu shuld be familiar with the rles in a WebEx telecnference. Hst Starts and cntrls telecnference using telephne keypad Can mute r unmute attendees Can lck r unlck the telecnference Attendee Jins and participates in telecnference Can mute r unmute self

2 Setting Up a PCN Accunt Yu can set up yur PCN accunts n the Preferences page f yur WebEx service site. Fr security, yu must add a PIN. T add a PIN: 1. Lg in t bsu.webex.cm, then click My WebEx. OR Click Schedule Meeting in the Outlk Ribbn, then select My WebEx. 2. Click Preferences in the left navigatin pane, then click Audi Set up. Audi preferences are displayed.

3 3. Click the Audi PIN bx, and enter a fur-digit PIN. 4. Scrll t the bttm f the page, then click Save. A cnfirmatin message is displayed.

4 Once yu have added a PIN t yur prfile, yu can create up t three Persnal Cnference Number accunts. T create a PCN accunt: 1. On the Audi Preferences page, scrll dwn t Persnal Cnferencing, then click Generate Accunt. The Add Persnal Cnference Number dialg appears. Nte: If yu have nt added a PIN t yur hst prfile, yu will nt be able t generate access cdes. 2. Click Generate. Hst and attendee access cdes are randmly generated and cannt be mdified. 3. Click Clse. The My WebEx Persnal Cnferencing page displays the new accunt and access cdes. Nte: The first accunt yu create is set as the default. 4. T create anther accunt, repeat steps 1 thrugh 3. Back t tp Editing r Deleting a PCN Accunt Yu can edit r delete yur PCN accunts at any time. When yu edit an accunt, yu regenerate the hst and attendee access cdes. T edit an accunt: 1. Lg in t bsu.webex.cm, then click My WebEx. OR Click Schedule Meeting in the Outlk Ribbn, then select My WebEx. 2. Click Preferences in the left navigatin pane, then click Audi Set up. The Audi preferences are displayed. 3. Click Edit. The Edit Persnal Cnference Number dialg appears. 4. Click Re-generate. The hst and attendee access cdes are randmly re-generated. 5. Click Clse. The updated cdes are displayed n the My WebEx Persnal Cnferencing page.

5 T delete an accunt: 1. Lcate the accunt yu want t delete n the Audi Set up page. 2. Click Delete, then click OK. Nte: If yu have scheduled meetings using the deleted accunt, yu must edit the audi cnference ptin fr thse meetings. Using Yur PCN Accunt After yu set up a PCN accunt, yu can easily start r jin a Persnal Cnference meeting. T d s, yu need the call-in number, the hst r attendee access cdes, and the PIN frm yur WebEx prfile. T schedule a Persnal Cnference Meeting: 1. On the Advanced Scheduler, Required Infrmatin page, lcate Meeting type, then select WebEx Persnal Cnference. 2. Enter a meeting tpic, then select Date and Time frm the list n the right, and enter scheduling infrmatin..

6 3.Select Audi Cnference frm the list n the right, then select the Persnal Cnference Number Accunt yu want t use. 4. Select Invite Attendees frm the list n the right, then add invitees' addresses.

7 5. Click Schedule Meeting. 6. At the scheduled time, dial the call-in number fr yur PCN accunt, then fllw the instructins t prvide yur access cde and, if prmpted, yur PIN. Each invited attendee receives an cntaining the call-in number and attendee access cde. If yu have installed WebEx Prductivity Tls, including WebEx Integratin t Outlk, yu can schedule and start Persnal Cnference Meetings frm Micrsft Outlk. T use yur PCN frm Micrsft Outlk: T... Schedule a Persnal Cnference Start an imprmptu Persnal Cnference Fllw these steps... Click Schedule Meeting in the Outlk Ribbn. Click Add Persnal Cnference Meeting. Change WebEx settings if necessary, then cmplete the meeting invitatin. Click Schedule Meeting in the Outlk Ribbn. Select Start Persnal Cnference Meeting frm the drp-dwn menu. Click Invite Attendee, then cmplete the invitatin. Yu can start r jin a Persnal Cnference Meeting frm any telephne. T start a Persnal Cnference Meeting: 1. Dial the call-in number. 2. Fllw the vice prmpts and use the telephne keypad t: Enter yur hst access cde and, if prmpted, yur PIN. Press # t cntinue. Yu are placed in the meeting as the hst and ntified if yu are the first participant t jin.

8 Nte: Hst access cdes are exclusive. If anther persn has used the cde fr a Persnal Cnference Meeting that is in prgress, yu cannt: Start anther Persnal Cnference Meeting using the same hst access cde. Jin the in-prgress Persnal Cnference Meeting as a secnd hst using the same hst access cde. T jin a Persnal Cnference Meeting: 1. Dial the call-in number. 2. Fllw the vice prmpts and use the telephne keypad t: Enter yur attendee access cde. Press # t cntinue. If the hst has jined, yu are placed in the meeting. If the hst has nt jined the meeting, yu are placed n hld until the hst jins. Telephne Keypad Cmmands The fllwing keypad cmmands are available during a Persnal Cnference Meeting. The hst has access t functins that attendees d nt. Nte: If yu start the nline prtin f yur Persnal Cnference Meeting, the telephne keypad cmmands are n lnger available. Hst and Attendees: T... Enter... Hear all keypad cmmands ** Mute yur audi *6 Unmute yur audi *6 Play the participant cunt *# Hst Only: T... Enter... Lck the meeting, preventing anyne else frm jining *5 Unlck the meeting *5 Send reminder *7

9 T... Enter... Let participants cntinue the meeting withut the hst *8 (then hang up) Mute all attendees ## Unmute all attendees 99