Template for Preparation of Papers for PaperCept/PaperPlaza Hosted Conferences & Symposia

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1 Template for Preparaton of Papers for PaperCept/PaperPlaza Hosted Conferences & Symposa Frst A. Author, Second B. Author, Jr., and Thrd C. Author, Member, IEEE Abstract The conference manuscrpt submsson system mposes several requrements on the PDF fles and the style of the manuscrpt that may cause the submttng author some nconvenence. Most of these requrements are based on the sponsorng organzaton s efforts to standardze conference manuscrpts propertes and layout. Addtonal requrements (e.g. page lmts) are set by ndvdual conference. I. INTRODUCTION The conference manuscrpt submsson system mposes several requrements on the PDFfles and the style of the manuscrpt that may cause the submttng author some nconvenence. Most of these requrements are based on several publshers efforts to standardze conference manuscrpts propertes and layout. Addtonal requrements (e.g. page lmts) are set by ndvdual conference. Please see the secton on Complance on support secton of the webste for further nformaton about why these requrements are necessary. Brefly, All fonts must be embedded n the fle Fonts that requre non-englsh language support are not allowed Two-column format n the IEEE style s requred for fnal submssons and recommended for ntal submssons The paper sze for fnal submsson must be US Letter The document margns must satsfy the prnter's requrements The number of pages and the fle sze must satsfy the conference requrements The document should not have any password protecton We have notced that a few software packages nvarably breakdown the created PDF fles. Lsted below are these packages and assocated problems. Please note that usng these packages wll lkely delay preparaton of conference Paper ttles should be wrtten n uppercase and lowercase letters, not all uppercase. Avod wrtng long formulas wth subscrpts n the ttle; short formulas that dentfy the elements are fne (e.g., "Nd Fe B"). Do not wrte "(Invted)" n the ttle. Full names of authors are preferred n the author feld, but are not requred. Put a space between authors' ntals. F. A. Author s wth the Natonal Insttute of Standards and Technology, Boulder, CO 835 USA (correspondng author to provde phone: ; fax: ; e-mal: author@ boulder.nst.gov). S. B. Author, Jr., was wth Rce Unversty, Houston, TX 775 USA. He s now wth the Department of Physcs, Colorado State Unversty, Fort Collns, CO 853 USA (e-mal: author@lamar. colostate.edu). T. C. Author s wth the Electrcal Engneerng Department, Unversty of Colorado, Boulder, CO 839 USA, on leave from the Natonal Research Insttute for Metals, Tsukuba, Japan (e-mal: author@nrm.go.jp). proceedngs. Authors are strongly advsed to not use these packages. Scentfc Word/Workplace: If you are usng graphcs n your documents created wth Scentfc Word/Workplace, chances are that the resultng PDF, wll not show some of them. Scentfc Word/Workplace: Due to the font encodng used n the system, once the fle s stamped wth page number, t s rendered non-searchable. Such fles wll need to be replaced, n turn, delayng the conference proceedngs producton. DVIPDFM: Ths s one of the popular dv => PDF converson package among LaTeX users. If your fles has text and equatons only, there should not be a problem. However, f you have mages n your document, when the resultng PDF fle s "pre-flghted" (readed for the CD-ROM), the PDF fle breaks down. Ths wll agan requre that you resubmt your papers. All manuscrpts (ntal as well as fnal) must be submtted electroncally. Hardcopy manuscrpts are no longer requred nor accepted n leu of electronc fles. II. MARGIN REQUIREMENTS FOR PAPER SUBMISSION A. Revew Stage It s strongly recommended that prospectve authors download sutable style fle for use wth LaTeX and templates for use wth MS Word. Style fles and templates provded here have been created to ensure that margn requrement s adequately met. Note that each conference has ts own page settng requrements. Even f you recently downloaded the style fle or template for a prevous conference, t does not mean that t wll meet requrement for the next conference. If, for some reason, you are not able to use provded templates or style fles, please observe the followng margns and font settngs strctly. Cauton: Not adherng to approprate margns and/or font settngs may result n removal of paper from conference proceedngs wthout warnng. B. Page Lmts Each conference sets ts own page lmt. Ths nformaton appears on the conference webste rather than here, please consult the conference home page for further nformaton on page lmts for ths conference. Note that most conferences are placng restrctons on number of pages for ntal submssons and you wll not be able to upload the fle f t exceeds ths lmt.

2 C. Page Setup Please observe followng margns for a -column layout TABLE.1 MARGIN SETTING FOR LETTER PAPER Page margns: Letter paper Paper Sze (8.5x11.) n (1.59x7.94)cm Top margn (1st page) 1.n.54cm Top margn (rest).75n 1.9cm Left margn.75n 1.9cm Rght margn.75n 1.9cm Bottom margn.7n 1.8cm Text wdth 7.n 17.78cm Text heght 9.5n 4.13cm Column wdth 3.4n 8.63cm Column separaton.n.5cm Further, for unformty, please use the followng pontszes for varous sectons, headngs, etc: TABLE. FONT SETTINGS Ttle Author Lst Secton Ttles Normal Text Table/Fgure captons Sub-scrpts Sub-Sub-scrpts Footnotes 16pt 11pt 1pt 1pt 1pt 8pt 7pt 8pt D. Copyrght Form For conferences sponsored by any IEEE unt (socety, councl), copyrght transfer forms wll be collected electroncally at the tme of fnal paper submsson. You are no longer requred to mal a sgned copy to the IEEE. III. MATH AND UNITS If you are usng Word, use ether the Mcrosoft Equaton Edtor or the MathType add-on ( for equatons n your paper (Insert Object Create New Mcrosoft Equaton or MathType Equaton). Float over text should not be selected. Users of Scentfc Word/Workplace, or DVIPDFM please see the cautonary note n the Introducton. Use ether SI (MKS) or CGS as prmary unts. (SI unts are strongly encouraged.) Englsh unts may be used as secondary unts (n parentheses). Ths apples to papers n data storage. For example, wrte 15 Gb/cm (1 Gb/n ). An excepton s when Englsh unts are used as dentfers n trade, such as 3½ n dsk drve. Avod combnng SI and CGS unts, such as current n amperes and magnetc feld n oersteds. Ths often leads to confuson because equatons do not balance dmensonally. If you must use mxed unts, clearly state the unts for each quantty n an equaton. The SI unt for magnetc feld strength H s A/m. However, f you wsh to use unts of T, ether refer to magnetc flux densty B or magnetc feld strength TABLE 3.1 UNITS FOR MAGNETIC PROPERTIES Converson from Gaussan Symbol Quantty and CGS EMU to SI a magnetc flux 1 Mx 1 8 Wb = 1 8 V s B magnetc flux densty, 1 G 1 4 T = 1 4 Wb/m magnetc nducton H magnetc feld strength 1 Oe 1 3 /(4 ) A/m m magnetc moment 1 erg/g = 1 emu 1 3 A m = 1 3 J/T M magnetzaton 1 erg/(g cm 3 ) = 1 emu/cm A/m 4 M magnetzaton 1 G 1 3 /(4 ) A/m specfc magnetzaton 1 erg/(g g) = 1 emu/g 1 A m /kg j magnetc dpole 1 erg/g = 1 emu moment Wb m J magnetc polarzaton 1 erg/(g cm 3 ) = 1 emu/cm T, susceptblty 1 4 mass susceptblty 1 cm 3 /g m 3 /kg permeablty H/m = Wb/(A m) r relatve permeablty r w, W energy densty 1 erg/cm J/m 3 N, D demagnetzng factor 1 1/(4 ) a Gaussan unts are the same as cgs emu for magnetostatcs; Mx = maxwell, G = gauss, Oe = oersted; Wb = weber, V = volt, s = second, T = tesla, m = meter, A = ampere, J = joule, kg = klogram, H = henry. symbolzed as µ H. Use the center dot to separate compound unts, e.g., A m. Number equatons consecutvely wth equaton numbers n parentheses flush wth the rght margn, as n (1). Frst use the equaton edtor to create the equaton. Then select the Equaton markup style. Press the tab key and wrte the equaton number n parentheses. To make your equatons more compact, you may use the soldus ( / ), the exp functon, or approprate exponents. Use parentheses to avod ambgutes n denomnators. Punctuate equatons when they are part of a sentence, as n r F ( r, ϕ ) dr dϕ = [ σ r / (μ )] (1) 1 exp ( λ z z ) λ J ( λ r ) J ( λ r ) dλ. j Be sure that the symbols n your equaton have been defned before the equaton appears or mmedately followng. Italcze symbols (T mght refer to temperature, but T s the unt tesla). Refer to (1), not Eq. (1) or equaton (1), except at the begnnng of a sentence: Equaton (1) s.... IV. HELPFUL HINTS FOR PDF CREATION A. Acrobat Dstller We have provded Acrobat Dstller joboptons settngs for Acrobat 4, 5, 6 and 7 for your reference. To download 1

3 these joboptons, go the submsson system home page => Start => Support => PDF Support. Download the jobopton fle that correspond to your Acrobat verson. To nstall ths jobopton, you may ether drectly save t as:..\adobe\acrobat 4.\Dstllr\Settngs..\Adobe\Acrobat 5.\Dstllr\Settngs..\Adobe\Acrobat 6.\Dstllr\Settngs..\Adobe\Acrobat 7.\Dstllr\Settngs wherever your Acrobat s nstalled. Or follow the steps below to nstall that va Acrobat nterface. Download and unzp approprate jobopton and save t on your computer, t wll have the extenson ".joboptons" (note down the locaton where you saved the fle). Launch Dstller and clck on "Settngs Add Adobe PDF Settngs...", locate the joboptons fle you saved as shown n the screen capture to below. B. Ghostscrpt/Ghostvew If you are usng MS-Wndows operatng system, as an alternatve to Acrobat, we strongly recommend usng GSvew, a graphcal font end to Ghostscrpt. It provdes an easy nterface for settng up sutable parameters for PDF creaton. Note that t s assumed that you have been able to convert your fle to postscrpt format usng exstng prnter drvers on your system. The frst step s to set the meda sze to Letter. To do ths, n the GSvew menubar at the top clck on "Meda" and select Letter as shown below: Next, clck on "Fle Convert". In the ensung wndow, n Optons textbox type n "-dmaxsubsetpct=1", then follow screenshots below: Before convertng the fle to PDF, select the jobopton nstalled above to get IEEE complant PDF fle. Important: After creatng your PDF, make sure to use "Fle Save As" rather than "Save" as shown n screen captures from Acrobat 5 and 6 below. Ths wll ensure that the resultng PDF s more compact and ensure the ntegrty of the PDF fle. Ths opton makes sure that the fles wll be vewable by readers wth Acrobat Reader 4, 5 or 6.

4 These two settngs, together wth "-dmaxsubsetpct=1" wll ensure that all fonts are embedded as requred. If you prefer command lne access, you may use pspdf that comes bundled wth ghostscrpt. Usng pspdf, you may create complant PDF usng the followng commands: pspdf -dcompatbltylevel=1.3 -dmaxsubsetpct=1 - dsubsetfonts=true -dembedallfonts=true sample.ps pspdf -dcompatbltylevel=1.3 -dmaxsubsetpct=1 - dsubsetfonts=true -dembedallfonts=true a4sample.ps V. OTHER HELPFUL HINTS A. References Number ctatons consecutvely n square brackets [1]. The sentence punctuaton follows the brackets []. Multple references [], [3] are each numbered wth separate brackets [1] [3]. When ctng a secton n a book, please gve the relevant page numbers []. In sentences, refer smply to the reference number, as n [3]. Do not use Ref. [3] or reference [3] except at the begnnng of a sentence: Reference [3] shows.... Unfortunately the IEEE document translator cannot handle automatc endnotes n Word; therefore, type the reference lst at the end of the paper usng the References style. Number footnotes separately n superscrpts (Insert Footnote). 1 Place the actual footnote at the bottom of the column n whch t s cted; do not put footnotes n the reference lst (endnotes). Use letters for table footnotes (see Table I). Please note that the references at the end of ths document 1 It s recommended that footnotes be avoded (except for the unnumbered footnote wth the recept date on the frst page). Instead, try to ntegrate the footnote nformaton nto the text. are n the preferred referencng style. Gve all authors names; do not use et al. unless there are sx authors or more. Use a space after authors' ntals. Papers that have not been publshed should be cted as unpublshed [4]. Papers that have been submtted for publcaton should be cted as submtted for publcaton [5]. Papers that have been accepted for publcaton, but not yet specfed for an ssue should be cted as to be publshed [6]. Please gve afflatons and addresses for prvate communcatons [7]. Captalze only the frst word n a paper ttle, except for proper nouns and element symbols. If you are short of space, you may omt paper ttles. However, paper ttles are helpful to your readers and are strongly recommended. For papers publshed n translaton journals, please gve the Englsh ctaton frst, followed by the orgnal foregn-language ctaton [8]. B. Abbrevatons and Acronyms Defne abbrevatons and acronyms the frst tme they are used n the text, even after they have already been defned n the abstract. Abbrevatons such as IEEE, SI, ac, and dc do not have to be defned. Abbrevatons that ncorporate perods should not have spaces: wrte C.N.R.S., not C. N. R. S. Do not use abbrevatons n the ttle unless they are unavodable (for example, IEEE n the ttle of ths artcle). C. Equatons Number equatons consecutvely wth equaton numbers n parentheses flush wth the rght margn, as n (1). Frst use the equaton edtor to create the equaton. Then select the Equaton markup style. Press the tab key and wrte the equaton number n parentheses. To make your equatons more compact, you may use the soldus ( / ), the exp functon, or approprate exponents. Use parentheses to avod ambgutes n denomnators. Punctuate equatons when they are part of a sentence, as n r F ( r, ϕ ) dr dϕ = [ σ r / (μ )] (1) 1 exp ( λ z z ) λ J ( λ r ) J ( λ r ) dλ. j Be sure that the symbols n your equaton have been defned before the equaton appears or mmedately followng. Italcze symbols (T mght refer to temperature, but T s the unt tesla). Refer to (1), not Eq. (1) or equaton (1), except at the begnnng of a sentence: Equaton (1) s.... D. Other Recommendatons Use one space after perods and colons. Hyphenate complex modfers: zero-feld-cooled magnetzaton. Avod danglng partcples, such as, Usng (1), the potental was calculated. [It s not clear who or what used (1).] Wrte nstead, The potental was calculated by usng (1), or Usng (1), we calculated the potental. 1

5 Use a zero before decmal ponts:.5, not.5. Use cm 3, not cc. Indcate sample dmensons as.1 cm. cm, not.1. cm. The abbrevaton for seconds s s, not sec. Do not mx complete spellngs and abbrevatons of unts: use Wb/m or webers per square meter, not webers/m. When expressng a range of values, wrte 7 to 9 or 7-9, not 7~9. A parenthetcal statement at the end of a sentence s punctuated outsde of the closng parenthess (lke ths). (A parenthetcal sentence s punctuated wthn the parentheses.) In Amercan Englsh, perods and commas are wthn quotaton marks, lke ths perod. Other punctuaton s outsde! Avod contractons; for example, wrte do not nstead of don t. The seral comma s preferred: A, B, and C nstead of A, B and C. VI. CONCLUSION A concluson secton s not requred. Although a concluson may revew the man ponts of the paper, do not replcate the abstract as the concluson. A concluson mght elaborate on the mportance of the work or suggest applcatons and extensons. APPENDIX Appendxes, f needed, appear before the acknowledgment. ACKNOWLEDGMENT Use the sngular headng even f you have many acknowledgments. Avod expressons such as One of us (S.B.A.) would lke to thank.... Instead, wrte F. A. Author thanks.... Sponsor and fnancal support acknowledgements are placed n the unnumbered footnote on the frst page. REFERENCES [1] G. O. Young, Synthetc structure of ndustral plastcs (Book style wth paper ttle and edtor), n Plastcs, nd ed. vol. 3, J. Peters, Ed. New York: McGraw-Hll, 1964, pp [] W.-K. Chen, Lnear Networks and Systems (Book style). Belmont, CA: Wadsworth, 1993, pp [3] H. Poor, An Introducton to Sgnal Detecton and Estmaton. New York: Sprnger-Verlag, 1985, ch. 4. [4] B. Smth, An approach to graphs of lnear forms (Unpublshed work style), unpublshed. [5] E. H. Mller, A note on reflector arrays (Perodcal style Accepted for publcaton), IEEE Trans. Antennas Propagat., to be publshed. [6] J. Wang, Fundamentals of erbum-doped fber amplfers arrays (Perodcal style Submtted for publcaton), IEEE J. Quantum Electron., submtted for publcaton. [7] C. J. Kaufman, Rocky Mountan Research Lab., Boulder, CO, prvate communcaton, May [8] Y. Yorozu, M. Hrano, K. Oka, and Y. Tagawa, Electron spectroscopy studes on magneto-optcal meda and plastc substrate nterfaces(translaton Journals style), IEEE Transl. J. Magn.Jpn., vol., Aug. 1987, pp [Dg. 9 th Annu. Conf. Magnetcs Japan, 198, p. 31]. [9] M. Young, The Techncal Wrters Handbook. Mll Valley, CA: Unversty Scence, [1] J. U. Duncombe, Infrared navgaton Part I: An assessment of feasblty (Perodcal style), IEEE Trans. Electron Devces, vol. ED- 11, pp , Jan [11] S. Chen, B. Mulgrew, and P. M. Grant, A clusterng technque for dgtal communcatons channel equalzaton usng radal bass functon networks, IEEE Trans. Neural Networks, vol. 4, pp , July [1] R. W. Lucky, Automatc equalzaton for dgtal communcaton, Bell Syst. Tech. J., vol. 44, no. 4, pp , Apr [13] S. P. Bngulac, On the compatblty of adaptve controllers (Publshed Conference Proceedngs style), n Proc. 4th Annu. Allerton Conf. Crcuts and Systems Theory, New York, 1994, pp [14] G. R. Faulhaber, Desgn of servce systems wth prorty reservaton, n Conf. Rec IEEE Int. Conf. Communcatons, pp [15] W. D. Doyle, Magnetzaton reversal n flms wth baxal ansotropy, n 1987 Proc. INTERMAG Conf., pp [16] G. W. Juette and L. E. Zeffanella, Rado nose currents n short sectons on bundle conductors (Presented Conference Paper style), presented at the IEEE Summer power Meetng, Dallas, TX, June 7, 199, Paper 9 SM 69- PWRS.