Foster Coordinator Responsibilities

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Calvin Hodge
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1 Gld Ribbn Rescue Fster Crdinatr Respnsibilities Reference fr dcuments and frms As yu read this dcument please review these web pages t get a feel fr the dcuments used by Fster Crdinatrs and thse used by Fster Families. Fster Crdinatr infrmatin: Fster Family infrmatin: Wh are Fster Crdinatrs? GRR Fster Crdinatrs (FC) are experienced GRR vlunteers wh are very knwledgeable abut the Glden Retriever breed, dg behavir in general and the way GRR functins. Basically, FCs wrk with fster families. The FC s jb is t keep in tuch with the fster family and make sure all is well. The FC shuld watch fr the fster dg s behaviral and/r medical cnditins that need attentin. That means being available t answer questins, discuss health prblems, etc. Encurage the fster family t cntact yu first with questins; yu can always pass questins n if yu dn t knw the answers! Types f GRR Fster Hmes There are tw type f GRR fster hmes; a regular fster hme and Fster Pend Adpt (FPA). All GRR fster families have a FC. A regular fster hme will fster dgs thrugh the entire match and adptin prcess. Once a dg is adpted, they ften chse t fster anther ne. FPAs fster a specific incming dg that has been matched t them upfrnt with the intentin f adpting the dg. This is usually a tw-week fster perid. The Master Fster List Excel File: A master Fster List is used t identify all fster families and which families have a fster dg. This list is updated weekly. New fster family infrmatin in entered int the Fster List excel file, their fstering status, their FC name, types f dgs they will and will nt accept fr fstering, alng with where each fster dg is placed. The intake team uses this Fster List t place incming glden retrievers int fster care. GRR usually has ver 60 fster dgs in care at any ne time and mst FCs have multiple fster families. Sme fster dgs are Permanent Fsters, meaning they will spend the rest f their days in the care f a GRR fster hme. Nte: D nt frward this fster list t thers utside GRR, it is an internal GRR dcument. 1 Tamara Gunter 8/28/16

2 Gld Ribbn Rescue FC Cmmunicatins: A fster crdinatr distributin list is set up t easily cmmunicate t all FCs. Fster reprts fr all fster dgs are ed t this list. Yu can cmmunicate with ther FCs by using the distributin list called fstercrd@grr-tx.cm. GRR Cre Vlunteer List: Please find the direct link t the GRR Cre Vlunteer List n the GRR Fster Crdinatr Inf page. This list identifies the varius vlunteers within GRR, their rles, the varius teams, the lcatin f frms, links, addresses, etc. Fster Crdinatr Tasks As sn as pssible (preferably befre the fster dg arrives): Welcme Letters: a cpy f the Welcme t Fstering letter t new fster families and encurage them t print it and read it carefully with all members f the family. If it is a FPA family them the Fster Pend Adpt Guidelines. Encurage them t read the GRR Fster Family Inf page. In particular, make sure the family understands that GRR has apprved vets and that all vet wrk must be apprved in advance if GRR is t pay fr it. Pet Intrductins: Nte any ptential issues such as intrductins t children and existing pets. Crates: GRR prvides crates fr fster families, althugh, crates are shared amngst the GRR fster hmes as needed. Crates shuld be arranged by the FC when a fster dg is mved t ne f their families. Verify with the fster family whether they need a crate as sme families chse t baby gate r have their wn crate. Refer t the GRR Cre Vlunteer List fr the Crate Database Crdinatr. They can identify an available crate f the apprpriate size clsest t the fster hme. The FC shuld make arrangements fr getting the crate t the fster family. When a crate is mved the Crate Database Crdinatin shuld be ntified f the fllwing: crate tag number, size & descriptin (wire, plastic, nnflding, etc), and address/ /phne/grr # f fster dg/fster family name. Backgrund Infrmatin n a dg: The surrender, intake frms and pictures fr a specific dg shuld be requested frm the intake team if the FC des nt autmatically get these. Please make sure ALL surrendering wner infrmatin such as s, name, address and cntact infrmatin is remved befre frwarding t the fster family. Vetwrk and Supply List The Intake Directr will review each incming dgs medical recrds and decide what vetwrk, if any, the dg needs. The Intake Directr will send ut a Vetwrk and Supply List listing the vetwrk t be cmpleted, which vet GRR will use and als any previus medical histry/vaccinatin that have already been dne prir t the glden arriving in GRR. The fster family and FC will be listed if that infrmatin is knwn. 2 Tamara Gunter 8/28/16

3 Gld Ribbn Rescue Initial Intake Supplies/Frm: The initial intake supply is part f the Vetwrk and Supply List . If the glden is vetted at Tanglewd Animal Hspital a GRR supply bag will be prepared and delivered there. This shuld travel with the dg t the fster family. The FC shuld dcument this infrmatin by submitting an initial supply request frm. If the dg is nt vetted at Tanglewd then the FC shuld submit an initial supply frm s the supplies can be mailed t the fster family. This initial supply frm is imprtant as it is used by the Medical Supply Crdinatr t schedule future Heartguard and Frntline medicatin. The basic intake package cnsists f: One cllar if needed, please specify size, ie, puppy, large, med, small GRR tag (GRR number assigned by the intake team) Micrchip number and tag if micrchip is issued by GRR. Nte the micrchip number and brand if it s nt a GRR issued tag. Pssible dewrmer medicatin fr fecal psitive dgs Heartguard if needed. Prvide the last date Heartguard was given s the Medical Supply Crdinatr knws when t send mre. Frntline if needed. Prvide the last date Frntline was given s the Medical Supply Crdinatr knws when t send mre. Dates f these vaccines will be needed: RABIES, DHPP/DHLPP, BORDETELLA Any ther specific supplies as needed as identified by the Intake Directr and/r Medical Directr. Medical Recrds: Fster dg medical recrds are kept in a restricted use website Drpbx. ( Owner infrmatin is remved. A FC shuld cntact the Intake Directr r Medical Directr fr access t this Drpbx. HW and Fecal Results: Check fr HW results and Fecal results as psitive results will require special attentin. HW+: HW+ dgs are placed with fster families that agree t take them thugh the lengthy treatment. Fecal+: Review the GRR Psitive Fecal Test and Treatment dcument lcated n the Fster Crdinatr webpage. The Intake Directr and Medical Directr will ensure the apprpriate medicatin gets t the dg and arranges fr any retests. The FC shuld track this effrt. A GRR dg can be adpted with a psitive fecal test but every attempt shuld be made fr treatment while the dg is in ur care. GRR may agree fr retests and further treatment if apprved by the Medical Directr. Track this infrmatin fr the Adptin: Fr the adptin cntract make nte f the fllwing: Spay/neuter status. If dg is intact, a spay/neuter surgery will be needed. This is mst likely t be dne befre a dg ges t a fster family. The dg s weight (it s nt ften n the vetwrk list). 3 Tamara Gunter 8/28/16

4 Gld Ribbn Rescue Dates f these vaccines: RABIES, DHPP/DHLPP, BORDETELLA as these will be needed fr the adptin cntract. Dates dg had a fecal test, a HW test, HW preventive, flea/tick preventive. These dates will be needed fr the adptin cntract. Any special medical cnditins, such as hip dysplasia, skin issues, etc. MICROCHIP NUMBER. If the dg is nt micrchipped make plans t have the dg chipped. The Medical Team Micrchip Crdinatr maintains the micrchip list and the list f GRR vlunteers wh can micrchip the dg. The dg must be chipped befre adptin. Cpies f vetwrk, with previus wner infrmatin remved can be fund by access the Drpbx. All medical paperwrk needs t g t the adptive parents at the time f cntract executin. The FC (r whmever executes the cntract) shuld print ff cpies, and duble check that all wner infrmatin is remved. When the dg arrives t a fster hme: If yu re available t help with dg intrductins (assuming the fster family has a dg, cat r ther pets already), that s great. If nt, find ut if the family wuld like smene else t be there. Often the transprt persn is ready and willing t assist with dg intrs. As a minimum review the basics f dg intrductins with them. The Basics f Dg and Cat Intrductin dcument is fund n the Fster Family and Fster Crdinatr webpages. While the dg is in fster care: r call yur fster family at least nce a week t check in. Encurage them t submit an nline fster reprt card weekly. The matchmakers really need the reprt cards t match the dg. The frm is lcated n the Fster Crdinatr webpage. Nte: Many GRR peple read the fster reprts t help identify any behaviral r medical issues. Submit an nline supply frms fr the Glden Retriever whenever medicine frm ur supply is needed. Medical Supplies Crdinatr will autmatically send the family HG every mnth, based n the dates given in the riginal intake supply frm. Frntline will be sent every three mnths. Watch fr and discuss medical cncerns. If the fster family thinks the dg needs t g t the vet, discuss the issue with them & with the Medical Directr. If all agree the dg shuld see a vet have the fster family make an appintment with a GRR apprved vet. Have the fster family let yu and the Medical Directr knw when & where, s an apprval frm is sent t the right place. Fr NON-EMERGENCY APPOINTMENTS: Fster families shuld cntact the FC and then the FC shuld cntact the Medical Directr. The Medical Directr shuld include the FC in all medical s and discussins fr their fster families. Fr EMERGENCY APPOINTMENTS: Fster families shuld use the Medical Emergency Phne Tree psted n the GRR Fster Family Inf webpage until the fster family finds a GRR persn t talk t. They shuld NOT LEAVE MESSAGES ON VOICE MAIL. In a lt f emergency cases, time is very imprtant. 4 Tamara Gunter 8/28/16

5 Gld Ribbn Rescue FC shuld help the fster family identify the clsest emergency vet clinic s they knw where it is if needed. Aggressin Cncerns: In the rare case that the dg acts aggressively the fster family shuld be directed t call their FC FIRST. The FC shuld then call the Intake Directr and discuss what happened. There are times that the wrd aggressin is used inapprpriately and we want t be careful in its use. If the behavir is aggressive the fster family will be asked t fill ut and submit the Aggressin in Fster Dgs nline frm. Aggressin reprts g directly t the GRR bard. Website Dg Pstings: After tw weeks in fster care, dgs are usually ready t pst their stry fr adptin n the website. The Website Dg Psting Team will send the fster family a reminder fr fster reprts r a stry and fr pictures. The FC shuld remind fster families that a gd presentatin n the GRR website is a great way t generate interest in the dg. The Adptin Prcess fr Regular Fster Hmes: Matching The Match The Meet When a Matchmaker identifies a gd match fr the dg they will cntact the fster family, the adptive family and the FC. The Matchmaker and the FC will help the fster family thrugh this adptin prcess. As a first step the fster family and adpting family will discuss the dg. If a match lks prmising the matchmaker will send an t surrender2, the FC and the fster family. This will prvide details such as names, addresses, fees, timing, etc. The fster family will schedule a meeting s the dg and the adptive family can meet each ther. The FC shuld request 48 hurs ntice s they have time t prepare the cntract. All family members f the adptive family need t be present fr the meet, including all dgs. The adptin prcess shuld nt mve frward unless all are present this is imprtant! It is imprtant that everyne feels gd abut the match, including the dg. FLAG ANY CONCERNS abut the match at this time, call yur matchmaker r yur FC. 5 Tamara Gunter 8/28/16

6 Gld Ribbn Rescue The Adptin Adptin Cntract Executin Final Steps When a match ges ut it means an adptin is in the wrks. The FC shuld draw up the adptin cntract in advance. If the FC can be present at the meet between the fster dg and ptential adpting family, that s great. If yu cannt and the fster family wants a GRR rep there, see if smene lcal can attend the meet. Alternately, the FC can take the adptive family thrugh the cntract ver the phne, answer any questins they have and them the fster family can execute the cntract at the meet. Adptin inf and frms are n the Fster Crdinatr webpage. The cntracts (senir, adult, puppy) and Adptin Cntract Executin 101 is available explaining hw t execute cntracts and what infrmatin t prvide. The FC will prepare the cntract. Either the FC r the fster family can execute the cntract. Fr lng distance adptins yu can simply the relevant dcuments t the fster family and talk them thugh the dcument. Be sure the check and the cntract g t the right places! Make sure an ges ut t surrender2 s the varius GRR teams knw the status. And, be sure the check and the cntract g t the right places! GRR will cntact the adptive family in abut 6 mnths t see hw things are ging. The Adptin Prcess fr Fster Pend Adpt Families FPA families are shrt-term fster hmes already thrugh mst f the match prcess. A FC wrks with FPA families t cmplete the tw-week fster perid, identify and wrk thrugh any issues and draw up the adptin cntract. Fster reprts are expected frm FPA families. The Fster Pend Adptin Guidelines dcument prvides infrmatin abut what is expected frm FPA families. 6 Tamara Gunter 8/28/16

7 Gld Ribbn Rescue Fster Crdinatr Quick Lkup Table Fster Crdinatr Leader Fster Crdinatr Webpage Please cntact the Fster Crdinatr Leader fr guidance, questins r cncerns. Tamara Gunter ph: thery27@gmail.cm Frms and dcuments used by fster crdinatrs n the Fster Crdinatr webpage. Fster Family Webpage Frms and dcuments used by fster families: Welcme t Fstering Letter Fster Pend Adptin Guidelines Fster Reprts Medical Emergency Phne Tree Medical- General Medical- Emergency Fster Dg Website Psting Respite Requests Vet Recrds Request Vet recrds t GRR (include dg name and GRR#) Adptin Fee (include dg name and GRR#) General - ALL fster dg medical appintments need GRR apprval frm the Medical Directr The GRR Medical Emergency Phne Tree is psted n the GRR Fster Family Inf webpage The fster family shuld call until they reach smene in GRR and knw the lcatin f the nearest emergency vet. Fster family shuld GRR Web stries fr a fster dg t: Barbara Tankey btankey@austin.rr.cm Cpy the Fster Crdinatr Requests fr respite shuld be ed t: The Fster Crdinatr GRR stres vet recrds fr use by the FCs n DrpBx.cm. The Medical Team can prvide the invite necessary t access these. Please mail, OR fax any fster dg vet recrds yu may have t: Hardcpy: Marg Biba, 5819 Van Winkle Lane, Austin, TX medical@grr-tx.cm MED FAX: Marg at Mail the check fr the adptin fee t: Gld Ribbn Rescue Gld Ribbn Rescue PO Bx 956 Austin, TX Tamara Gunter 8/28/16

8 Gld Ribbn Rescue Adptin Cntract Please mail the hard cpy AND the adptin cntract t: Hardcpy: Marg Biba, 5819 Van Winkle Lane, Austin, TX cpy f cntract: Suzette Cen, suzette@grr-tx.cm and Marg Biba, marg@grr-tx.cm Fster List Excel file f data regarding fster families distributed by . 8 Tamara Gunter 8/28/16

9 Gld Ribbn Rescue 9 Tamara Gunter 8/28/16

Foster Coordinator Responsibilities

Foster Coordinator Responsibilities Fster Crdinatr Respnsibilities Dcument wner: Luisa Chandler luisachandler1@grr-tx.cm Dcument Name: GRR Dc Fster Crdinatr Respnsibilities Dcument lcatin: http://www.grr-tx.cm/fp/ Reference fr dcuments and