WordPress Overview for School Webmasters

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1 WrdPress Overview fr Schl Webmasters Cntents 1. Rle f the Schl Webmaster Rle f the District Webmaster Schl Website Standards... 3 Header... 3 Fter... 3 Pages... 4 Sites Hw T... 6 Edit the Custm Navigatin Bar... 6 Edit the Select a Teacher Site Drp Dwn Menu... 7 Add Widgets t the Fter Web Design Tips Updated 6/20/17

2 1. Rle f the Schl Webmaster Each schl has ne r mre individuals wh are designated the Schl Webmaster. The Schl Webmaster is respnsible fr: Updating the schl s hme page with imprtant news and infrmatin Updating any ther web pages which are nt managed by schl staff Helping the teachers and staff at their schl with psting cntent n their websites Editing the links which appear n The schl s hme page The tp navigatin bar The Select a teacher website drpdwn menu (if ne is displayed) Reviewing all cntent n the schl website and teacher websites t ensure that they are Displaying infrmatin which is up-t-date Free f typgraphical errrs Free f cpyright issues Free f brken links In cmpliance with the District s Acceptable Use Prcedures (AUP) Wrking with the District Webmaster t request Changes t the website design Changes t users editing permissins Changes t the schl s address r cntact infrmatin New websites fr teachers and staff Help with any website-related technical prblems 2. Rle f the District Webmaster In additin t managing the District s public and internal website, the District Webmaster supprts the Schl Webmasters by: Creating new websites fr teachers and schl departments Adding/Remving editing permissins Assisting with website design changes Assisting with technical issues n yur schl and teacher websites Testing and installing new WrdPress themes and plugins Prviding WrdPress training and dcumentatin t the schl webmaster and schl staff Psting cntent n schl websites in the absence f a schl webmaster 2 Updated 6/20/17

3 3. Schl Website Standards While mst f ur schl websites have grwn rganically ver the years, sme prtins f ur schl websites have been standardized acrss all f ur schl websites in rder t prvide a cnsistent user experience t ur website visitrs. Areas which have been standardized include ur websites headers and fters, pages and sites. Header At the tp f every page n ur schl and teacher websites is a standard header which includes the design elements and links listed belw. In the header, Schl Webmasters have access t edit the custm navigatin bar and Select a teacher site drp dwn menu. See the Hw T sectin f this dcument fr instructins. If ther changes are needed t yur schl website s header, please cntact the District Webmaster fr assistance. The schl s name The schl s masct r lg (ptinal) A search field A mandatry hrizntal navigatin bar with these links: Hme Guidance Links fr Students Media Center Registratin Testing HAC Calendar Cntact A custm hrizntal navigatin bar with links cntrlled by the schl webmaster. A select a teacher site drp dwn menu (ptinal) which prvides links t all teacher and grade level sites. Fter At the bttm f every page n ur schl and teacher websites is a standard fter which includes the design elements and links listed belw. In the fter, Schl Webmasters have access t place 2 r 3 widgets in the fter f their website. See the Hw T sectin f this dcument fr instructins. If ther changes are needed t yur schl website s fter, please cntact the District Webmaster fr assistance. The schl s cntact infrmatin The schl s name, street address, main telephne number, and the fax number (ptinal). 3 Updated 6/20/17

4 Mandatry links Map & Directins Links fr Students Cntact Us Lg in / Lg ut Schl Infrmatin widget Only required fr Title 1 schls, this widget is updated annually by the District webmaster. This widget prvides links t: The Schl Imprvement Plan (SIP) The Parent Invlvement Plan (PIP) Custm widgets (ptinal) The schl webmaster may place additinal links r infrmatin in the fter. See the Hw T sectin f this dcument fr details. Our schl district s cntact infrmatin Our schl district s name, lg, street address, main telephne number, and link t the District website Disclaimer Ntice link Character Cunts! lg and Pillar f the Mnth this updates autmatically based upn the current mnth Pages The fllwing web pages n yur schl website are required and shuld nt be deleted. Disclaimer Ntice page at /disclaimer A legal disclaimer fr users f ur schl websites. A link t this page appears in the fter f yur site. Search Results page at /results When visitrs use the search field in the header f yur website, the search results are displayed n this page. Schl Calendar page at /calendar Each schl website uses the Event Organiser plugin t display a mnthly calendar f events n this page. A link t this page appears n the mandatry tp navigatin bar. Here is a quick verview f hw the calendar wrks. Schl events are autmatically published n this calendar twice a day based upn a master Outlk calendar. The master Outlk calendar is named AAA Public Calendar where AAA is yur schl s acrnym. 4 Updated 6/20/17

5 The master Outlk calendar is managed by ne r mre staff members at yur schl. They have a handbk with instructins n hw t update it. If the list individuals wh edit the Outlk calendar needs t be changed, please cntact the District Webmaster. T add mre categries f events t yur calendar such as athletic events, please cntact the District Webmaster. Our schl district s master calendar f events is pre-ppulated n yur schl s calendar page. Abve the calendar is an ICAL Exprt buttn which allws site visitrs t imprt the events which are displayed n yur schl calendar int their wn calendar in Outlk, Ggle Calendar, etc. Yu may use the Events widget t autmatically display upcming events in the sidebar f yur hme page The Planning, Accuntability and Assessment Department asks that schls als display these tw buttns abve their calendar f events: Yur schl s testing calendar The District testing calendar Map & Directins at /lcatin Each schl websites has a web page which prvides driving directins and an embedded Ggle map which shws the lcatin f the schl. Sites The fllwing subsites n standard areas n each f ur schl websites. Student Links at /links All schls have a web page with buttns which link t nline learning resurces used by students. Mst cmputer labs have this page set as the default hme page, s it is the first thing students see when they pen a web brwser. Yur schl s Technical Supprt Specialist has access t edit these buttns using Symbal.cm. A link titled Links fr Students is prvided in the fter f yur website s students can access the same learning resurces at hme. Testing Infrmatin at /testing The Planning, Accuntability and Assessment Department asks that schls display their lcal testing calendar at this address. The Testing link n the mandatry navigatin bar leads t this address. Yur schl s testing calendar may be displayed any way that yu like, such as a list, a PDF r as an image. If yur schl has a Testing Crdinatr, they shuld have access t edit this site directly. Registratin Infrmatin at /registratin The Student Services Department asks that schls display their registratin infrmatin at this address. The Registratin link n the mandatry navigatin bar leads t this site. Yur schl s registrar / cmputer peratr shuld have access t edit this site directly. 5 Updated 6/20/17

6 IMPORTANT: When prviding links t fllwing registratin dcuments n yur Registratin site r n yur schl s hme page, d NOT mdify the dcuments in any way r uplad them t the Media Library. Instead, use these links: Fr the SJCSD Registratin Packet, use Fr Residency and Health Infrmatin, use Fr the Change f Address Frm, use By using these links, we can ensure that yur schl is always linking t the latest versin f each f these dcuments and that the dcuments will be clearly legible when printed. If yur schl wuld like t prvide additinal registratin frms, such as a questinnaire fr parents f kindergarteners, please prvide thse dcuments as separate links. Guidance Department r Schl Cunselr s Website at /guidance The Guidance and Prgrams f Chice Department asks each schl t have guidance infrmatin displayed at this address. The Guidance link n the mandatry navigatin bar leads t this site. Yur schl s Guidance Cunselr shuld have access t edit this site directly. Media Center Website at /media The Instructinal Resurces & Media Services Department asks each schl t have infrmatin abut their schl s media center displayed at this address. The Media Center link n the mandatry navigatin bar leads t this site. Yur schl s Media Specialist shuld have access t edit this site directly. 4. Hw T Edit the Custm Navigatin Bar Fllw these instructins t edit the custm hrizntal navigatin bar that is displayed in the header f yur website. 1. On yur main schl site, g t Appearance > Menus 2. Select the menu named Tp Navigatin Bar 3. Add, remve r mdify the links as needed 4. Click the Save Menu buttn 5. Publish the changes n yur schl website and teacher websites by visiting: 6 Updated 6/20/17

7 Edit the Select a Teacher Site Drp Dwn Menu If yu are displaying a select a teacher site drp dwn menu in the header f yur schl website, fllw these instructins t edit it. 1. On yur main schl site, g t Links 2. Add, remve r mdify the links as needed 3. Publish the changes n yur schl website and teacher websites by visiting: Add Widgets t the Fter Fllw these steps t add, remve r mdify the widgets in the fter f yur schl website. 1. On yur main schl site, g t Appearance > Widgets 2. Add, remve, r mdify the widgets in Fter Clumn 1, Fter Clumn 2, r Fter Clumn 3 3. Publish the changes n yur schl website and teacher websites by visiting: 5. Web Design Tips Avid writing links which read Click here fr Instead, make the link the bject f yur sentence. Fr example, View the Parent Resurce Guide. Avid linking t web pages which are blank r read cming sn! Instead, link t the web page nce sme cntent has been added. Avid publishing lengthy lists f links in the sidebar. Instead, try t prvide links in grupings f 5 t 7 links at a time. If a lengthy list f links cannt be avided, alphabetize the links. 7 Updated 6/20/17

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