Background Check Procedures for Sponsors

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Marylou Nash
5 years ago
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1 Backgrund Check Prcedures fr Spnsrs 1

2 On-Site Backgrund Check and Credential Requirements Little League Internatinal requires all guests n the cmplex in a wrking capacity t cmplete a Natinal Criminal Backgrund Check thrugh J.D. Palantine (JDP) As a partner/rganizatin, yu will be respnsible fr filling ut 1 credential request frm listing all members in a wrking capacity fr Little League s recrds Little League will crss reference against the checks received t make sure all clearances are cmplete prir t staff arriving n-site t wrk Due by June 27 th As an emplyee, yu will be respnsible fr filling ut a backgrund check using the link belw Due by July 13 th 2

3 As an Emplyer, When Are Additinal Clearances Needed? If any f these scenaris are applicable, additinal backgrund checks will need t be cmpleted by emplyees Have access t the Little League Internatinal Grve Have a planned interactin with teams/players Invlved in Summer Camp/On-site clinics Additinal backgrund checks required Pennsylvania Criminal Histry Reprt frm the PA State Plice Child Abuse Histry Clearance frm the PA Dept. f Human Services Federal Criminal Histry Reprt frm the FBI Nte: Clearances nce cmplete are valid fr 5 years Current respnse time fr all recrd requests is apprximately 6 weeks 3

checks being dcumented and n file The Little League affidavit prcess creates a binding dcument that validates via the emplyer that the checks were cmpleted Recrds and results f these checks are sent

4 As an Emplyer, What is my Respnsibility when Additinal Checks are Needed? The affidavit prcess is mandated when additinal PA Clearances are required by Little League fr designated emplyees An affidavit is t be cmpleted t ensure that the cmpany assumes respnsibility fr all checks being dcumented and n file The Little League affidavit prcess creates a binding dcument that validates via the emplyer that the checks were cmpleted Recrds and results f these checks are sent straight t the individual and nt t Little League Affidavit will be signed by designated accunt cntact and will include the list f names that the affidavit cvers Vuches that all emplyees listed have cmpleted and passed their backgrund checks in cmpliance with PA State Law Reminder: All emplyees will still need t submit their standard backgrund checks and be included n the credential request frm 4

5 Requirements t Cmplete the PA Backgrund Check Prcess 5

6 Cst f PA State Backgrund Check Mandates Pennsylvania Criminal Histry Check $22 Child Abuse Histry Clearance $8 Will be increased t $13 as f July 1, 2018 Federal Criminal Histry Reprt $22.60 Ttal Cst f PA State Backgrund Check Mandates $52.60 befre July 1 st $57.60 after July 1 st 6

7 Pennsylvania Criminal Histry Reprt The cst fr each Criminal Histry check is $22 and payment will be made nline. T cmplete the applicatin fr this clearance g t the fllwing website: Click the link t Submit a New Recrd Check t begin the applicatin prcess. Prvide yur Name, Date f Birth, SSN, Sex, Race, Maiden Name, and/r Aliases as identifying infrmatin Once a criminal histry check has been requested, ne f the fllwing pssible respnses will be immediately received: Pending, N Recrd, r Request Under Review Pending indicates that a respnse frm the Criminal Histry system did nt cme back yet. If this is the respnse received, please check the status f this request at a later time A respnse f N Recrd indicates that, based n the data entered by the user, that there is n criminal histry infrmatin cntained in the files f the Pennsylvania State Plice Central Repsitry A respnse f Request Under Review des nt indicate a criminal recrd 7

8 Child Abuse Histry Clearance In preparatin fr the clearance, each f these persns will need t gather the fllwing infrmatin: Previus names (including maiden names, nicknames, and aliases) since Any and all full legal names that yu have ever had since 1975 Previus addresses since 1975 (list all addresses where yu have resided since 1975) If yu cannt remember the exact mailing address(es), fill in as much infrmatin as pssible abut each lcatin Fr example, if yu d nt remember the huse number, including the street name, city and state is acceptable Previus husehld members since Include anyne that yu have lived with since 1975 (parents, guardians, siblings, children, spuse (ex), friends, etc ). If yu were under the age f 18 in 1975, this sectin must include ther husehld members wh lived with yu Please nte, yu will need the husehld member s relatinship, their age (t the best f yur knwledge), and their sex 8

9 Child Abuse Histry Clearance Once yu have the abve infrmatin gathered g t t cmplete a PA Child Abuse Histry Clearance applicatin. Fllw the instructins t Create a New Accunt Please nte: Any sectin f the applicatin left blank will be rejected and returned t the applicant Applicatins must be signed electrnically and dated r they will be returned t the applicant When asked n the applicatin fr the PURPOSE OF CLEARANCE, select the first ptin; Vlunteer If yu live in a city/twn that has tw wrds fr the name, i.e. Suth Williamsprt, and it desn t accept it, please enter yur city/twn withut a space between them, i.e. SuthWilliamsprt 9

10 Federal Criminal Histry Reprt Pennsylvania Department f Public Welfare is utilizing Identg t prcess the FBI criminal checks via Use service cde: 1KG738 Qualifier fr hw t submit yur Federal Criminal Histry Reprt Out f State Resident PA Resident 10

11 Federal Criminal Histry Reprt Out f State Instructins Cmplete all sectins f the registratin On the Persnal Questins Tab, the third questin, select we d NOT have an Authrizatin cde fr methd f payment At the end f the registratin, yu will be prmpted t prvide payment infrmatin Be sure t enter yur legal name as it appears n the dcuments yu will prvide as prf f identity when yu get yur fingerprint cards dne Als, when yu register nline, yu are ging t enter yur address This address is used t nt nly assist in the search f a criminal recrd but is als used t mail the results letter Be sure t enter an address where yu can receive yur results Once the registratin and payment are cmpleted, yu will need t print ut the frm at the end f the registratin t submit with yur fingerprint cards 11

12 Federal Criminal Histry Reprt PA Resident Instructins Select Schedule r Manage an Appintment Cmplete all sectins f the registratin When yu register n-line, yu are ging t enter yur address This address is used t nt nly assist in the search f a criminal recrd but is als used t mail the results letter Be sure t enter an address where yu can receive yur results letter Yu will be asked t prvide dcumentatin f yur identity at yur fingerprint appintment. The name n the dcumentatin must match the name n yur registratin Be sure t take yur identificatin with yu t yur appintment At the end f the registratin yu will schedule a time and lcatin t have yur fingerprints dne Please take a mney rder, cashier r business check (NO PERSONAL CHECKS) r credit/debit card t pay fr yur service. Cash WILL NOT be accepted. 12

13 Federal Criminal Histry Reprt - Fingerprinting Here are the steps t take t cmplete the fingerprint prcess: Cntact yur sheriff ffice, lcal plice department r State Plice barracks t take ink-based fingerprints and place them n FBI fingerprint cards If yu need fingerprint cards, yu can dwnlad them frm the FBI s website at Mst lcatins will prvide them, but yu shuld check befre ging t have yur fingerprints cmpleted Imprtant Nte Please have tw sets f fingerprint cards dne, s if there are any issues with ne set they will have anther set available t prcess. Mail the cmpleted fingerprint card and registratin t: IDENTOGO CARDSCAN DEPARTMENT 6840 CAROTHERS PKWY STE 650 FRANKLIN, TN

IHIS Research Access Request Guidelines

IHIS Research Access Request Guidelines Eservices: https://sumc.service-nw.cm/ 1. FOR NEWLY HIRED EMPLOYEES: Use On-barding Services & On-Barding Guide Frm Please Nte the fields required fr Research IHIS access are the same as thse utlined in