TOWN OF CINCO BAYOU. BUDGET WORKSHOP MEETING MINUTES June

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1 TOWN OF CINCO BAYOU BUDGET WORKSHOP MEETING MINUTES June yor Iovieno called the budget workshop meeting to order at 5 00 pm Those in attendance were Mayor Iovieno Councilman Koch Councilman Farley Councilman Bratton Councilman Chubb Councilman Artabasy Town Manager Clerk Nell Dykes and Assistant Town Manager Clerk Monika Gillette Attendees then reviewed the fiscal year budget revisions as submitted by the town manager Revenues Each account changed was highlighted by Ms Dykes including Permits decreased by Alcoholic Beverage License decreased by Boat Launch decreased by Court Fines County decreased by 400 Interest Earnings for all accounts Total Revenue decrease of Expenses Each account changed was highlighted by Ms Dykes including Employee Life Health Ins increase of Accounting Auditing increase of Professional Services Legal increase of Professional Services Engineer increase of Travel and Per Diem increase of Repair Maintenance Town Hall increase of Printing Binding decrease of Other Current Charges Obligations decrease of Utility Services Streets decrease of Repair Maintenance Parks decrease of Capital Improvements Parks decrease of Contingency Fund decrease of Total Expenditure decrease It was the consensus of the council to accept the expenditure changes and forward to the council meeting for approval on July A reminder was given for the budget workshop on July at 5 pm Adjourn There being no further business the meeting adjourned at 5 46 pm A 1 1 EST Mike Iovieno Mayor

2 Accrual Basis Town of Cinco Bayou Ordinary Incorna Expouse ti cones Oct 08 May 09 Budget Over Budget or Budget 001 REVENUE ACCOUNTS CASH FORWARD TAXES ADVALOREM TAXES FIRST LOCAL OPTION FUEL TAX Total TAXES FRANCHISE FEES FRANCHISE FEE GULF POWER FRANCHISE FEE OKALOOSA GAS Total FRANCHISE FEES UTILITY SERVICES TAXES UT0 TAX GULF POWER E UTIL TAX WATER FWB UTIL TAX NAT GAS OKALOOSA CO UTIL TAX LOCAL COM SERVICES LOC CST REFUND Total UTILITY SERVICES TAXES LICENSES AND PERMITS CUPATIONAL LICENSES PERMITS TOWN Total LICENSES AND PERMITS STATE GRANTS CDBG ADMIN CDBG FUNDS ENGINEERING CDBG FUNDS CD80 RELOCATION OF UTILITIES E TIF RELOCATION OF UTILITIES CDBG FUNDS SIDEWALKSIPED MALLS Total STATE GRANTS CDBG STATE SHARED REVENUES GENERAL GOVERNMENT STATE REVENUE SHARING PROCEEDS ALCOHOLIC BEVERAGE LICENSES LOCAL GOVT HALF CENT SALES TAX Total GENERAL GOVERNMENT Total STATE SHARED REVENUES SHARED REV OTHER LOCAL UNITS CUPATIONAL LIC OKALOOSA CO Total SHARED REV OTHER LOCAL UNITS PHYSICAL ENVIRONMENT GARBAGEISOLID WASTE Total PHYSICAL ENVIRONMENT CULTURERECREATCON 347E BOAT LAUNCH FEES Total CULTURERECREATION FINES AND FORFEITS COURT FINES COUNTY Total FINES AND FORFEITS INTEREST AND OTHER EARNINGS VANGUARD BANK CHECKING INTEREST FARNWGS TAX COLL BEACH COMMUNITY BANK CD BEACH COMMUNITY BANK SAVINGS BEACH COMMUNITY BANK CD BEACH COMMUNITY BANK CD Total INTEREST AND OTHER EARNINGS RENTS AND ROYALTIES SEAWAY STREET FACILITY RENTAL TOWN HALL E CELL TOWER LEASE SEAWAY RXiHT OF WAY WHATABURGER Total RENTS AND ROYALTIES OTHER MISCELLANEOUS REVENUES OTHER MISC REV OTHER MSC REV SR 85 MAINT E OTHER MSC REV TRAFFIC SIGNAL ST HIGHWAY SYSTEM UGHTMG Total OTHER MISCELLANEOUS REVENUES Total 001 REVENUE ACCOUNTS Total 0aomo Page 1

3 Accrual Basta Town of Cinco Bayou Expense Oct 08 May 09 Budget Over Budget of Budget 1 Reconciliation Discrepancies EXPENDITUREIEXPEN8E ACCTS PAYROLL EXPENSE SALARIES WAGES EMPLOYEE FICAIMEDICARE EMPLOYEE LIFE HEALTH 04S EMPLOYEE WORIUMANS COMP EMPLOYEE UNEMPLOYMENT COMP PAYROLL EXPENSE Other 0 00 Total PAYROLL EXPENSE EMPLOYEE RETIREMENT PLAN RETIREMENT BENEFITS EMPLOYEE Total EMPLOYEE RETIREMENT PLAN OPERATING EXPENDITUftElEXPENSE ACCOUNTING AND AUDITING PROFESSIONAL SERVICES LEGAL PROFESSIONAL SERVICES LEGAL Total PROFESSIONAL SERVICES LEGAL COMPREHENSIVE PLAN COMPREHENSIVE PLANNING Total COMPREHENSIVE PLAN PROFESSIONAL SERVICES ENGINEER PROFESSIONAL Total PROFESSIONAL SERVICES ENGINEER TRAVEL AND PER DIEM COMMUNICATIONS COMMUNICATIONS PHONE COMMUNICATIONS POSTAGE COMMUNICATIONS INTERNET Total COMMUNICATIONS UTILITIES TOWN HALL RENTALS AND LEASES INS PROP LIB AUTO REPAIR MAINTENANCE TOWN HALL REPAIR MAINTENANCE OTHER PRINTNGIBINDING LEGAL ADVERTISING LEGAL ADVERTISING Total LEGAL ADVERTISING OTHER CURRENT CHG OBLIGATIONS ELECTION EXPENSE OFFICE SUPPLIES OPERATING SUPPLIES B00KS PUB SUB MEMBERSHIPS CAPITOL IMPROVEMENTS TOWN HAL IMPROVEMENTS OTHER THAN BLDG MACHINERY EQUIPMENT ND TO PRIVATE ORGANIZATIONS Total OPERATING EXPENDITURFJEXPENSE PUBLIC SAFETY LAW ENFORCEMENT Total PUBLIC SAFETY EMERGENCY AND DISASTER RELIEF S OTHER CHO OBLIGATIONS Total EMERGENCY AND DISASTER RELIEF PHYSICAL ENVIRONMENT EQUIPMENT TOOLS GARBAGEISOUD WASTE WASTE MGMT DRAMN DCH YACMT CL REP MINT STORMWATER MANAGEMENT Total PHYSICAL ENVIRONMENT TRANSPORTATION UTIUTY SERVICES STREETS REPAIR MAINTENANCE SERVICES OPERATING SUPPLIES FUEL OPERATING SUPPLIES STREETS IMPROVEMENTS STREETS Total TRANSPORTATION

4 06111IO Accrual Basle Town of Clnco Bayou Oct 08 May 09 Budget Over Budget of Budget STATE GRANTS CDBG CDBO ENGINEERING A COGS GRANT ADMINISTRATION CDBO RELOCATION OF UTILITIES TIF RELOCATION OF UTILTIES CDBG FUNDS SID6WALKS PED MALLS Total STATE GRANTS CDBG ANIMAL CONTROL SERVICES ANIMAL CONTROL SERVICES PAWS Total ANIMAL CONTROL SERVICES PARKS AND RECREATION OTHER CONTRACTUAL SERVICES UTILITIES PARKS REPAIR AND MAINTENANCE PARKS OPERATING SUPPUES PARKS CAPITAL IMPROVEMENTS PARKS Total PARKS AND RECREATION SPECIAL EVENTS SPECIAL EVENTSIPICNIC DINNERS Total SPECIAL EVENTS SPECIAL RECREATION FACILITIES OPERATING SUPPLIES BOAT LAUNCH SEA WAY BOAT LAUNCH REP MADMT Total SPECIAL RECREATION FACUJTIES OTHER CULTURE RECREATION TREEBEAUTIFIrATION Total OTHER CULTUREIRECREAT1ON OTHER USES CONTINGENCY FUND CRA TAX INCREMENTS TWN PORTION Total OTHER USES Total 001 ACCTS IIITotal Expense Net Ordinary Income Net lnaorne Page 3

5 MANAGER S REPORT JUN 2009 UNFINISHED BUSINESS CRA CDBG Grant Please see the report from Mittauer Associates in your packets The hard copies are available at town hall The Open House went well Attorney McInnis and I have been working on putting the easement request together The DOT maintenance agreement is complete LOCAL COMMUNICATIONS SERVICES TAX made as promised by DOR The payments are being NEW BUSINESS AUDITOR REVIEW Attorney McInnis and I met with Angela Balent from O Sullivan Creel to discuss concerns of Councilman Bratton in reference to the Town s audit in light of the current problems with other agencies within the Okaloosa County area Ms Balent will be on the agenda at the Jun regular council meeting to address any concerns the council may have VALPARAISO LAWSUIT WITH THE AIR FORCE Councilman Chubb will be discussing the Resolution from the OCLOC in reference to Valparaiso and its lawsuit with the Air Force BUDGET STATUS A copy budget status will be given you at the council meeting Thursday evening We will need to set a date 23n1 for a workshop Some suggested dates Tue Jun 16th Thur Jun 18th Tue Jun or Thur Jun 25th Please check your calendars for the date that is best for you I would like to plan on having our workshops for the budget the second and third weeks of Jul Possibly Tue Jul 7th for the first one and Tue Jul 14th or Thur Jul 16th for the second one I don t think we will need more than two workshops If you will all check your calendars for the best dates for you it will be a great help DAYS TO REMEMBER Friday Jul 3rd for Jul 4th holiday Town Hall Closed