ScotiaConnect Wire Payments Managing Service Groups for Integrated Payments

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1 Post-Migration Guide 1 of 2 ScotiaConnect Wire Payments Managing Service Groups for Integrated Payments Table of Contents Overview... 2 Step 1 - Modifying Service Group Entitlements for Wire Payments... 2 Deactivating a Service Group... 2 Modifying the Service Group Adding Wire Payments... 3 Setting Approvals... 3 Activating the Service Group... 5 Step 2 - Assigning a Service Group to a User Group... 5 Wire Payments Service Setup... 6 Integrated Payments Service Setup... 7 Appendix... 9 Version 1.5

2 Overview The following steps will help guide you through setting up your entitlements for your migrated wire payments service. 1. Modifying Service Group Entitlements 2. Assigning a Service Group to a User Group Note: A service group called Default SG Wires has been created for your company. This service group will be pre-configured with your existing approval settings. If you do not wish to make any changes to these, please proceed to Step 2. Step 1 - Modifying Service Group Entitlements for Wire Payments Service groups are used to manage payments and approvals. Each service group outlines what payment services are available and approval tiers for each type of payment. Service groups are then assigned to User groups to allow them to access specific payment functionality. Your service group(s) can be accessed by navigating to Administration>Service Groups. Deactivating a Service Group To add the wire payments service to an existing service group, you will need to deactivate the group from the Service Group screen. To do this, select Deactivate from the action menu then click Go. Note: You cannot modify an existing service group with existing payments that have not been submitted. Please submit (or delete) your pending payments before proceeding

3 Modifying the Service Group Adding Wire Payments After deactivating the service group, select modify from the action menu and then click Go. This will allow you to modify the service group to select the payment types and set approval tiers. To add wire payments, place a checkmark as shown in the screen below. Note the other payment services displayed are based on other Integrated Payment services your company subscribes to. Click Continue when complete. Setting Approvals On the next screen you will be able to customize the approval tiers and entitlements for your payments. If you selected more than one payment type in the previous screen, you will be presented with each payment type on separate pages

4 You can select up to 5 tiers. Tiers are used to create payment approval ranges based on dollar values for your payments. Once you select the number of tiers, you must enter amount ranges and specify the number of approvals required (0 to 3). In our example shown above, any wire payments between $1, and $99,999,999 created using this service group will require 2 approvals. Approvals of Templates with 0 Pre-approved Amount will require approval for all templates created without a Pre-Approved value. This entitlement can only be changed via your Scotiabank relationship manager. At the bottom of this screen you can to customize the entitlements for the service. The entitlements chosen here will be available to all the user groups that have this service group assigned. There will also be more entitlements set at the User Group level. For more information, see the appendix. Click Continue to proceed to the next screen. On the final screen you can save, cancel or modify the changes you made to the service group

5 The service group must now be activated. Activating the Service Group The last step is to re-activate the service group. Select Activate from the action menu then click Go. The service group should now be active. Step 2 - Assigning a Service Group to a User Group Service groups must be assigned to user groups within the User Group s configuration screen. This can be accessed by opening your User Groups. Click the name of the user group you wish to assign a Service Group. At the bottom of the User Groups configuration screen, you will be able to add the service group(s) and one or more of its related payment services. For wires, select the Wire Payments payment type

6 Wire Payments Service Setup The wire payment service can be customized by clicking on the Wire Payments hyperlink (see screen above). You can then assign the user group approval authority, set the approval limit per day, and specify wire functions this group will have access to. Approval Limit per Day sets the maximum amount each user in this group can approve per day. Do not leave this at 0 if you want users to approve payments. For the approval tiers setup earlier in this guide, you must now assign approval authority to the group. For example, by placing a checkmark under the Approval 1 column, all users in this group will have first approval authority

7 In some cases, you may have more than 1 approval required for your tier. If both are checked, users in this group have the ability to be the first or second approver. Once you have completed setting up the entitlements in your user group, click Continue at the bottom of the page. Note that your changes have not yet been saved. To save your changes, proceed to the bottom of the page and select the Save button. The final step is to setup the Integrated Payments service. Integrated Payments Service Setup If this is the first time you are using Integrated Payments, you will also need to ensure that the entitlements are setup to access payment searches and pending payments. To access these settings, select the Integrated Payments service from the user group screen. The Pending Payments function is essential for approving, submitting, and deleting payments. The Payments Search function allows users in the group to search for payments including accessing historical payment information

8 File Summary only applies if you are using Online Payment Control/History service and may not be displayed. Recipients will only be displayed on this screen if your company subscribes to the recipient function in ScotiaConnect. Recipients are used to store a payee s banking information, such as their transit number, institution code and account number. Click Continue once you have selected the options you wish to apply to your user group then save your changes at the bottom of the next screen. Important Note: Once the service group has been added to the user group, any users that are currently logged in under that group must log out and back in to have access to the existing templates

9 Appendix The following screen shows each entitlement in the Wire Payment service group setup. Notes All of these functions apply only to this service group. Online Payments are payments created within ScotiaConnect

10 Wire Payments. This entitlement allows users to have access to payments created online in ScotiaConnect. This is required to access all online created payments for the service group. Cancel Wire Payments. This gives users in this service group access to cancel future dated wires. This function is available up until midnight of the Execution date of the wire. Delete Wire Payments. This gives users in this service group access to delete payments that have not yet been submitted for processing. Wire Payment from Template. This entitlement is required in order to approve, delete, copy, modify, disable, enable and submit payments that were created online within ScotiaConnect from templates. One Time Wire Payment. This entitlement is required in order to approve, delete, copy, modify, disable, enable and submit payments that were created online within ScotiaConnect without a template. Sign/Send Wire Payment. This gives users in this service group access to submit pending payments for processing. Modify Wires created by Other Users. This entitlement is required in order to modify any payments created online by other users. Batch Wire Payments. This is only applicable if you are using Online Payment Control or Online Payments History services for submitting payments using this service group. This means you are uploading a file with payment information into ScotiaConnect. Note: Batch Payments are payments created using 3 rd party software and sent to ScotiaConnect via a file transmission. & Direct Wire Payments One Time/From Template. This is for Online Payment History payments. Direct payments are payments that are submitted via a file (not entered online in ScotiaConnect) that do not require any approvals or anyone to submit them. They go straight through and their history is accessed via ScotiaConnect s payment search/history. & Regular Wire Payments One Time/From Template. This is for Online Payment Control payments. Regular payments are payments that are submitted via a file (not entered online in ScotiaConnect) that require approval and/or submitting in ScotiaConnect. They become pending payments in ScotiaConnect and must be approved and/or submitted. Modify Failed Regular Payments. Payments entered via a file for the Online Payment Control service may fail due to missing or incorrect payment data when received by ScotiaConnect. This entitlement allows users that have this service group to modify those failed payments and make corrections. Modify All Regular Payments. All payments submitted via a file for the Online Payment Control service may be modified with this entitlement. Wire Payment History. This is required to access payment history and search for payments created with this service group Template Maintenance. This entitlement allows users to access the templates for this service group. This is required for creating, modifying, deleting, and approving payment templates. Create Templates. This allows users to create new templates for this Service Group. Delete Templates. This allows users to delete existing templates within this Service Group. Modify Templates Created by Other Users. This allows users to modify existing templates that were created by other users. Approve Templates. This allows users to approve templates if approval is required

11 Enable Payments. This gives users in this service group access to enable payments that have been disabled. Disable Payments. This gives users in this service group access to disable payments that are pending but not yet submitted. Disabling a payment puts it on an indefinite hold preventing anyone from modifying or submitting it. You must enable the payment to do anything with it. Use New Recipient. If your company subscribes to payment recipients this entitlement allows the users to add any recipients from payments created in ScotiaConnect to the recipient list. The recipient database for wire payments is separate from the database kept for EFT, EDI and IAT payments. Note that recipient entitlements are set in the Integrated Payments service function from the user groups menu. Query Memo. This function allows users to create and access query memos (for wire traces). Freeform Memo. This gives access to create and access freeform memos. Recall Memo. This entitlement gives access to all the functions related to recall memos (for requesting wire recalls). Search Recall Memo. This allows users to search for unsubmitted recall memos. Create Recall Memo. This allows users to create new recall memos. Modify Recall Memo. This allows users to modify any existing recall memos. Delete Recall Memo. With this function users will be able to delete recall memos that have not been submitted. Approve Recall Memo. A second user must approve a recall memo. This entitlement gives approval authority to any users with access to this service group. Submit Recall Memo. This allows users to submit recall memos after they have been approved. Registered trademarks of the Bank of Nova Scotia