Provide and maintain essential, quality and affordable parks, recreation and forestry facilities and services for the community.

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Melinda Freeman
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1 CULTURE AND RECREATION ~ Administration MISSION: Provide and maintain essential, quality and affordable parks, recreation and forestry facilities and services for the community. The Park, Recreation and Forestry Director is responsible for leading and supervising the overall vision and direction of the Department, and is responsible for acquiring and developing new and existing park land and facilities and working closely with community groups to help provide important park and recreation services. The Landscape Architect is responsible for the planning and construction of new and existing park and forestry development including securing grants and donations, developing plans and budgets for projects, preparing contracts, supervising construction activities, and working with community support groups. The Front Office Staff is responsible for, but is not limited to: handling and/or directing all incoming phone calls and customer service; updating all class registration information and facility rental information for on-line and in-house registrations, registering and receiving payments for class participants; reserving and receiving payments for all rental facilities, athletic fields and courts; setting-up and revising of tri-annual activities booklets, and offering support to the Department. The Front Office Staff is responsible for maintaining Department financial records including invoicing, deposits, general ledger accounts, budgets, inventory, grant reimbursements, donations, payroll, reconciling daily beach deposits and maintaining employee files. The Front Office Staff is responsible for preparing agendas and attending all Park and Recreation Commission meetings and Lac Lawrann Wildlife and Conservancy Policy Committee meetings and maintaining records for these meetings. The Front Office Staff is responsible for coordinating the cleaning of all park facilities and restrooms. PRFADM - 1

2 CULTURE AND RECREATION ~ Administration ADMINISTRATION ~ Expenditures Account SALARIES: Director Landscape Architect Office Coordinator Administrative Assistant 22,058 Tourism and Event Coordinator 54, ,046 Anticipate 1% Salary Increase in ,000 15% from Park Trust 49,936 75% from Park Trust 49,202 2% from Park Trust , , , , , , FRINGES: Fringe Benefit rate at % ,956 22, , ,727 31, , TELEPHONE: VOIP Phones Internet Service Centrex 1,219 Cell Phones Long Distance 760 5,481 4 Centrex phones - 2 at workshop, Bathhouse and LLC 11 VOIP phones 11 Internet users % of $44 to PT for LA 2,250 75% of $205 to PT for LA % of $230 to PT for LA ,423 4, ,481 5, PRFADM - 2

3 CULTURE AND RECREATION ~ Administration ADMINISTRATION ~ Expenditures POSTAGE: Mail 693 Mail Service 181 Maintenance 130 1,004 Spent $947 in 2012, anticipate 6% increase in 2014 (+$57) ,004 1, MEMBERSHIPS AND DUES: ASCAP 309 Volunteer Center of Washington County 165 National Arbor Day Foundation 15 Southeast Park and Recreation Council 25 National Recreation and Park Association 360 Wash. Co. Conv. & Tourism Bureau 200 Wisconsin Park and Recreation Association % of $115 to Park Trust for LA 1, ,682 1, ,579 1, SEMINARS AND TRAINING: State Conference and Workshops 1,722 75% of $615 to Park Trust for LA ,205 1, ,722 1, PRFADM - 3

4 CULTURE AND RECREATION ~ Administration ADMINISTRATION ~ Expenditures OFFICE AND OPERATING SUPPLIES: Paper Copy Machine Supplies General Office and Computer Supplies Tectonics Color Laser Costs Microsoft Office Microsoft Windows Microsoft CALS Mircrosoft True Up% Antivirus Increase due to transfer of computer cost to Park and Forestry Budget from IT Budget % of $100 to Park Trust for LA % of $35 to Park Trust for LA % of $100 to Park Trust for LA % of $675 to Park Trust for LA 1,352 75% of $90 to Park Trust for LA % of $35 to Park Trust for LA % of $35 to Park Trust for LA % of $8 to Park Trust for LA % of $15 to Park Trust for LA 5, ,422 2, ,429 4, GAS AND OIL: 380 Gallons at $3.75/gallon gallons from Summer Rec. LA used 143 gallons in $ ,517 1, ,608 3, MOTOR VEHICLE SUPPLIES: Additional Vehicle Maintenance expense moved from Recreation Division ,650 1, CREDIT CARD EXPENSE: Department accepts credit card payments for class registrations and facility reservations. Receipts for $114,855/$3,890 expense, $120,087/$4,547. Anticipated Credit Card receipts in 2014 are $125, ,890 3, ,600 4, PRFADM - 4

5 CULTURE AND RECREATION ~ Administration ADMINISTRATION ~ Expenditures EQUIPMENT MAINTENANCE: Auto Cad Annual Maintenance Contract ESRI - GIS Software Maintenance 1,200 Cityworks Maintenance Contract RecTrac/WebTrac Software Maintenance Support 1,416 WebTrac Software Maintenance Support 1,608 Copy Machine Copies % of $946 to Park Trust for LA 6,030 75% of $1,507 to Park Trust for LA % of $100 to Park Trust for LA 12, ,049 9, , ,044 10, , CONTRACTUAL SERVICES: 4,000 Includes preparation, printing, promotion and distribution of Activity Booklets ,000 4, ,000 4, ADMINISTRATION/SPECIAL PURPOSE: Memorial Day Ceremonies 650 Flag Display Contract 4,500 Tourism and Events 19,000 Volunteer Appreciation 400 Work Permits 250 Senior Newsletter , ,800 5, ,000 25, PRFADM - 5

6 CULTURE AND RECREATION ~ Administration ADMINISTRATION ~ Expenditures 2014 Totals Grand Total Gen. Fund Water Sewer Parking Taxi TIF Park Trust IS Cable Cable Salaries $256,046 $205,610 $0 $0 $0 $0 $0 $50,436 $0 $0 $0 Fringes $38,727 $31,098 $0 $0 $0 $0 $0 $7,629 $0 $0 $0 Telephone $5,481 $5,121 $0 $0 $0 $0 $0 $360 $0 $0 $0 Postage $1,004 $1,004 $0 $0 $0 $0 $0 $0 $0 $0 $0 Memberships $1,579 $1,493 $0 $0 $0 $0 $0 $86 $0 $0 $0 Seminars $1,722 $1,261 $0 $0 $0 $0 $0 $461 $0 $0 $0 Supplies $5,429 $4,609 $0 $0 $0 $0 $0 $820 $0 $0 $0 Gas & Oil $3,608 $3,072 $0 $0 $0 $0 $0 $536 $0 $0 $0 MV Supplies $1,650 $1,183 $0 $0 $0 $0 $0 $467 $0 $0 $0 Credit Card $4,600 $4,600 $0 $0 $0 $0 $0 $0 $0 $0 $0 Equip Maint $12,044 $10,130 $0 $0 $0 $0 $0 $1,914 $0 $0 $0 Contractual $4,000 $4,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Adm/Sp $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Grand Total $360,890 $298,181 $0 $0 $0 $0 $0 $62,709 $0 $0 $0 Total Sal/FB $294,773 $236,708 $0 $0 $0 $0 $0 $58,065 $0 $0 $0 Total Other Exp. $66,117 $61,473 $0 $0 $0 $0 $0 $4,644 $0 $0 $0 Grand Total $360,890 $298,181 $0 $0 $0 $0 $0 $62,709 $0 $0 $0 PRFADM - 6

7 CULTURE AND RECREATION ~ Public Areas PUBLIC AREAS ~ Expenditures Account SALARIES: 1% anticipated pay increase in 2014 Superintendent of Parks: 65,000 Seasonal Laborers: Horticulturist - JD 47,961 Athletic Fields 5,280 Crew Leader/Longevity 772 Athletic Fields 5,180 Arborist - DF 47,961 Athletic Fields 4,900 Crew Leader/Longevity 412 Grounds Maintenance 5,040 Arborist - 47,961 Grounds Maintenance 4,900 Crew Leader/Longevity 352 Grounds Maintenance 4,760 Grounds Specialist - CJ 45,335 Grounds Maintenance 5,040 Crew Leader/Longevity 352 Horticulture 4,760 Mechanic - WR 47,961 Horticulture 5,040 Crew Leader/Longevity 1,012 Forestry 4,900 Park & Forestry Maint. - SB 40,083 Forestry 4,760 Crew Leader/Longevity 352 Custodian PT 3,390 Park & Forestry Maint. - TP 43,066 Sub-total 57,950 Crew Leader/Longevity 352 Park & Forestry Maint. - RM 47,793 Crew Leader/Longevity 1,012 Parks Leadman - KL 47,793 Crew Leader/Longevity 1,624 Forester - RG 47,961 Crew Leader/Longevity 1, ,739 PRFPA - 1

8 CULTURE AND RECREATION ~ Public Areas PUBLIC AREAS ~ Expenditures SALARIES: , , ,557 16, , , , OVERTIME SALARIES: Forester 1,863 P & F Maint 7,297 Arborist (2) 3,596 Horticulturist 1,866 Total 18,343 Grounds Specialist 1,857 Mechanic 1, ,315 17, ,343 18, FRINGE BENEFITS: Fringe Benefit rate at % for full-time employees and 7.65% for part-time employees ,987 74, , ,880 83, MEMBERSHIPS AND DUES: International Society of Arborists 445 Wisconsin Arborists Association 120 Wisconsin Sports Turf Managers Association 45 Wisconsin Park and Recreation Association PRFPA - 2

9 CULTURE AND RECREATION ~ Public Areas PUBLIC AREAS ~ Expenditures SEMINARS AND TRAINING: Wisconsin Arborist Association Conference 625 Park Section Workshop (various) 275 Park Laborers Training 100 1, ,000 1, OFFICE AND OPERATING SUPPLIES: Landscape Materials 6,659 Athletic Field Supplies 17,277 Construction Materials 4,240 Pesticides 7,608 Recreation Supplies 1,150 Portable Restroom Rentals 1,631 Swim Pond Management 8,434 Grounds Maintenance Supplies 5,638 Vandalism Repair 3,300 Hardware 2,350 Lumber and Steel 3,100 Paints and Stains 1,650 Signs 500 Welding Supplies 550 Miscellaneous , ,977 58, ,327 64, PRFPA - 3

10 CULTURE AND RECREATION ~ Public Areas PUBLIC AREAS ~ Expenditures SMALL TOOLS AND IMPLEMENTS: 2, ,100 2, ,250 2, GAS AND OIL: 2012 usage multiplied by anticipated fuel price Diesel 5,381 gallons at $ ,524 Unleaded 4,933 gallons at $ ,499 Nat. Gas 315 gallons at $ , ,701 33, ,811 40, MOTOR VEHICLE SUPPLIES: 30,360 $32,546 spent in ,910 27, ,360 30, EQUIPMENT MAINTENANCE: Park Furniture 4,390 Recreational Apparatus and Equipment 1,764 Electrical Apparatus 1,899 Fencing and Barriers 500 Plumbing and Irrigation 1,875 Equipment Rentals 700 Regner Park Well Maintenance 1,400 12, ,528 12, ,528 12, PRFPA - 4

11 CULTURE AND RECREATION ~ Public Areas PUBLIC AREAS ~ Expenditures SAFETY EQUIPMENT/UNIFORMS: Staff Uniforms 490 Safety Equipment 1,600 First Aid Supplies 850 Biohazard Medical Supplies 450 3, ,290 3, ,390 3, FUEL-HEATING: Riverside Park 2,633 Regner Park (Park Workshop) 10,062 Quaas Creek ,617 Natural Gas Usage at Workshops, and Riverside $14,927, $14,599 and $13,350 in 2012 (2% increase anticipated in 2014) ,599 14, ,617 13, LIGHT AND POWER: Riverside Park 1,210 Regner Park 24,840 Quaas Creek 15,463 Royal Oaks Park 169 Decorah Halls Park 668 Barton Park 280 Muenk Park 281 Wingate Park ,754 PRFPA - 5

12 CULTURE AND RECREATION ~ Public Areas PUBLIC AREAS ~ Expenditures LIGHT AND POWER CONTINUED: Total from previous page 43,754 Ziegler Park 1,229 Forest View Park 185 Kuester Parking Lot 1,441 Clark Station 184 Prairie Drive 169 Riverwalk 4,564 51,526 Electricity at various park buildings/locations $51,877, $56,157 and $50,220 in 2012 (2.6% increase anticipated in 2014) ,147 54, ,526 51, WATER: Riverside Park 1,956 Regner Park 24,589 Quaas Creek 10,467 Barton Park 1,102 Ziegler Park 337 Wingate Park 200 Forest View Park 610 Continental Drive 629 Downtown 368 Portable Hose Meter 311 Kenny Park 677 Summit Drive 191 WBBC Landscape Bed ,630 Water at various park buildings/locations and athletic fields ( $37,862/water, $3,768/sewer) ,350 32, ,630 41, PRFPA - 6

13 CULTURE AND RECREATION ~ Public Areas PUBLIC AREAS ~ Expenditures CONTRACTUAL SERVICES: Mowing Contract ~ Special Areas 8,821 Facility Cleaning 18,993 27, ,759 83, ,814 27, ADMINISTRATION/SPECIAL PURPOSE: Random Drug Testing 350 Striping and crack filling PRFPA - 7

14 CULTURE AND RECREATION ~ Public Areas PUBLIC AREAS ~ Expenditures 2014 Totals Grand Salaries $594,689 $594,689 $0 $0 $0 $0 $0 $0 $0 $0 $0 OT Salaries $18,343 $18,343 $0 $0 $0 $0 $0 $0 $0 $0 $0 Fringes $83,880 $83,880 $0 $0 $0 $0 $0 $0 $0 $0 $0 Memberships $735 $735 $0 $0 $0 $0 $0 $0 $0 $0 $0 Seminars $1,000 $1,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Supplies $64,327 $64,327 $0 $0 $0 $0 $0 $0 $0 $0 $0 Small Tools $2,250 $2,250 $0 $0 $0 $0 $0 $0 $0 $0 $0 Gas/Oil $40,811 $40,811 $0 $0 $0 $0 $0 $0 $0 $0 $0 MV Supplies $30,360 $30,360 $0 $0 $0 $0 $0 $0 $0 $0 $0 Equip. Maint. $12,528 $12,528 $0 $0 $0 $0 $0 $0 $0 $0 $0 Uniforms $3,390 $3,390 $0 $0 $0 $0 $0 $0 $0 $0 $0 Fuel/Heating $13,617 $13,617 $0 $0 $0 $0 $0 $0 $0 $0 $0 Light/Power $51,526 $51,526 $0 $0 $0 $0 $0 $0 $0 $0 $0 Water $41,630 $41,630 $0 $0 $0 $0 $0 $0 $0 $0 $0 Contractual $27,814 $27,814 $0 $0 $0 $0 $0 $0 $0 $0 $0 Adm/SP $850 $850 $0 $0 $0 $0 $0 $0 $0 $0 $0 Grand Total $987,750 $987,750 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Sal/FB $696,912 $696,912 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Other Ex $290,838 $290,838 $0 $0 $0 $0 $0 $0 $0 $0 $0 Grand Total $987,750 $987,750 $0 $0 $0 $0 $0 $0 $0 $0 $0 PRPA - 8

15 CULTURE AND RECREATION ~ Revenue PARK, RECREATION AND FORESTRY ~ REVENUE Actual Actual Adopted Request Damages $6,093 $2,784 $2,887 $2, Swimming $75,920 $101,515 $85,400 $ Summer Recreation $26,491 $38,170 $36,546 $ School Year Recreation $55,815 $50,730 $48,640 $ Facility Rental $33,383 $35,206 $39,400 $39, Weed Cutting $7,140 $10,369 $6,571 $ Contract Copy Fees $881 $405 $971 $ Lac Lawrann $5,100 $3,787 $5,100 $12, Fireworks Donation $12,000 $12,000 $12,000 $12,000 Total Revenue $222,823 $254,966 $237,515 $66, DAMAGES Total $2,788 Damage revenue stems from fees collected for restitution of damage to park property and trees (Three year average) FACILITY RENTAL Total $39,400 Barton Park Shelter ,200 Regner Park Band Stand ,800 Regner Park Kiwanis Stand Regner Park Rotary Stand ,300 Regner Park Pavilion ,025 Regner Park Camp Lodge ,750 Regner Centennial Shelter ,550 Riverside Park Pavilion ,250 Quaas Creek Community Building ,500 Picnic Groves ,925 Softball Fields ,800 Baseball Fields ,000 Soccer/Football Fields ,200 Sound Permits 400 Silver Lining Stage , CONTRACT COPY FEES Total $464 Copy fees collected for the printing of various contracts throughout the year. (Three year average) PRFREV - 1

16 CULTURE AND RECREATION ~ Revenue PARK, RECREATION AND FORESTRY ~ REVENUE LAC LAWRANN CONSERVANCY Total $12,185 Fee Participation Total Junior Naturalist Camp ,500 Preschool Group/school trips - spring ,200 Group/school trips - fall Adult Education Trip Public Programs - summer Public Programs - school year Hike-A-Doodle-Do Contribution from Friends of LLC 7, FIREWORKS DONATION Total $12,000 Fireworks donation given by Westbury Bank. PRFREV - 2

Town of Smithfield. Monthly Financial Statements Fiscal Year For the Month Ended August 31, 2015

Town of Smithfield. Monthly Financial Statements Fiscal Year For the Month Ended August 31, 2015 Town of Smithfield Monthly Financial Statements Fiscal Year 2015-2016 For the Month Ended August 31, 2015 Town of Smithfield Year to Date Revenues For the period ending: August 31, 2015 Remaining Actuals