Copyright 2012 Pulse Systems, Inc. Page 1 of 21

Transcription

1 The PulsePro Transcription module provides a method of creating and storing patient transcription documents within the PulsePro database. Use the Dictation functions to preview and listen to wave files recorded by the providers. This is accomplished using two options: Transcription Dictation and Voice to Text Using Dragon NaturallySpeaking. Click anywhere to continue Copyright 2012 Pulse Systems, Inc. Page 1 of 21

2 REQUIREMENTS FOR THE DICTATION FEATURE The following are some requirements which must be configured prior to using the dictation functions in the Transcription module: A special foot pedal can be configured to work with the Transcription Dictation Voice to Text requires the Dragon Naturally Speaking speech recognition product. Contact your Project Manager or Pulse support to assist in setting up these options. Click anywhere to continue Copyright 2012 Pulse Systems, Inc. Page 2 of 21

3 To begin, it is assumed that you are logged in the PulsePro application with the appropriate security and permissions to complete this task. Click the Reports/Forms group button in the Navigation Pane. Copyright 2012 Pulse Systems, Inc. Page 3 of 21

4 Click the Transcripts icon in the Reports/Forms group. Copyright 2012 Pulse Systems, Inc. Page 4 of 21

5 The Transcription window is displayed consisting of a toolbar, a series of criteria fields, a list pane and a preview pane. Click the Dictation button on the toolbar. Copyright 2012 Pulse Systems, Inc. Page 5 of 21

6 Two options are available in the context menu: Transcribe Dictation or Voice to Text using Dragon. Click to select the appropriate option. Copyright 2012 Pulse Systems, Inc. Page 6 of 21

7 ABOUT TRANSCRIBE DICTATION This function is used for offices that use a Transcriber to transcribe information from.wav files. The purpose is to use the necessary equipment (headset and foot pedal to start/stop) to listen to the.wav file and type the information directly into PulsePro Transcription. These files are created using the Scheduling module Dictate function or from the PulseMobile PDA module. Click anywhere to continue Copyright 2012 Pulse Systems, Inc. Page 7 of 21

8 No Script Copyright 2012 Pulse Systems, Inc. Page 8 of 21

9 The Dictation List window appears consisting of a toolbar, a list pane, audio controls and preview pane. The location of the audio files is indicated in the Location field of the toolbar. Copyright 2012 Pulse Systems, Inc. Page 9 of 21

10 If needed, locate a particular document using the filter options provided. To listen to a recording, click to select the record in the list, then use the audio controls on the window to control the playback of the recording. Copyright 2012 Pulse Systems, Inc. Page 10 of 21

11 The header information for the record displays in the preview pane. To transcribe the document as it plays, access the transcription functions by clicking the Transcribe button on the toolbar. Copyright 2012 Pulse Systems, Inc. Page 11 of 21

12 The transcription module opens. Create the document in the usual manner. When finished, click the Exit button on the toolbar to return to the dictation window. Copyright 2012 Pulse Systems, Inc. Page 12 of 21

13 When finished, click the Exit button on the toolbar to return to the dictation window. Copyright 2012 Pulse Systems, Inc. Page 13 of 21

14 The second option for transcribing recorded dictation is to use the speech recognition software, Dragon Naturally Speaking. This third party software, once configured, recognizes and types the dictation automatically as it is played. Click the Dictation button on the toolbar and select Voice to Text using Dragon from the drop-down menu. Copyright 2012 Pulse Systems, Inc. Page 14 of 21

15 No Script Copyright 2012 Pulse Systems, Inc. Page 15 of 21

16 If needed, locate a particular document using the filter options provided. To listen to a recording, click to select the record in the list, then use the audio controls on the window to control the playback of the recording. Copyright 2012 Pulse Systems, Inc. Page 16 of 21

17 The audio controls become active. From this point, play the document. As the recording plays, the transcription will appear in the preview pane. Some limited editing capabilities are available in the preview pane. Once finished, save the document using the Save button provided. Copyright 2012 Pulse Systems, Inc. Page 17 of 21

18 RECOMMENDATION Configuration of the Dictation capabilities in PulsePro should be coordinated with your Project Manager and the Pulse support department to ensure they are properly configured and in working order. Click anywhere to continue Copyright 2012 Pulse Systems, Inc. Page 18 of 21

19 When finished working with the recorded documents, click the Exit button to close the window. Copyright 2012 Pulse Systems, Inc. Page 19 of 21

20 Create additional reports as needed in the Transcription module. When finished, click the Exit button on the toolbar to return to the PulsePro dashboard. Copyright 2012 Pulse Systems, Inc. Page 20 of 21

21 You are now familiar with Transcribing Documents from Recorded Dictation in PulsePro. Copyright 2012 Pulse Systems, Inc. Page 21 of 21