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1 Infr GFC: Crprate Accunting Slutins Fundatin Training Wrkbk Infr GFC: Crprate Accunting Slutins Fundatin Octber 21, 2016

2 Legal ntice Cpyright 2016 Infr. All rights reserved. Imprtant Ntices The material cntained in this publicatin (including any supplementary infrmatin) cnstitutes and cntains cnfidential and prprietary infrmatin f Infr. By gaining access t the attached, yu acknwledge and agree that the material (including any mdificatin, translatin r adaptatin f the material) and all cpyright, trade secrets and all ther right, title and interest therein, are the sle prperty f Infr and that yu shall nt gain right, title r interest in the material (including any mdificatin, translatin r adaptatin f the material) by virtue f yur review theref ther than the nn-exclusive right t use the material slely in cnnectin with and the furtherance f yur license and use f sftware made available t yur cmpany frm Infr pursuant t a separate agreement, the terms f which separate agreement shall gvern yur use f this material and all supplemental related materials ("Purpse"). In additin, by accessing the enclsed material, yu acknwledge and agree that yu are required t maintain such material in strict cnfidence and that yur use f such material is limited t the Purpse described abve. Althugh Infr has taken due care t ensure that the material included in this publicatin is accurate and cmplete, Infr cannt warrant that the infrmatin cntained in this publicatin is cmplete, des nt cntain typgraphical r ther errrs, r will meet yur specific requirements. As such, Infr des nt assume and hereby disclaims all liability, cnsequential r therwise, fr any lss r damage t any persn r entity which is caused by r relates t errrs r missins in this publicatin (including any supplementary infrmatin), whether such errrs r missins result frm negligence, accident r any ther cause. Withut limitatin, U.S. exprt cntrl laws and ther applicable exprt and imprt laws gvern yur use f this material and yu will neither exprt r re-exprt, directly r indirectly, this material nr any related materials r supplemental infrmatin in vilatin f such laws, r use such materials fr any purpse prhibited by such laws. Trademark Acknwledgements The wrd and design marks set frth herein are trademarks and/r registered trademarks f Infr and/r related affiliates and subsidiaries. All rights reserved. All ther cmpany, prduct, trade, r service names referenced may be registered trademarks r trademarks f their respective wners.

3 Table f cntents Abut this wrkbk... 5 Curse verview... 6 Curse descriptin and agenda... 7 Lessn 1: Intrductin t business dcuments Overview f business dcuments Check yur understanding Lessn 2: Administering GFC Cmpnents in the Administratin menu Using GFC Check yur understanding Lessn 3: Registering and mapping accunting entities Registering an accunting entity Assciating an accunting entity t an integratin Mapping sender and receiver accunting entities Check yur understanding Lessn 4: Registering business dcuments Registering and mapping master data BODs Registering and mapping transactinal BODs Check yur understanding Registering and mapping custm master data Generating a custm master data Data entry fr custm master data Check yur understanding Search templates fr master data Generating a master data Search templates fr custm master data and generating the custm master data Publishing master data BODs Errr suspense accunt Search template-type expressins Check yur understanding Lessn 7: Cnfiguring data surces text and frmula expressins Text expressins Frmula expressins Check yur understanding Lessn 8: Cnfiguring scenaris, rule recrds and rule scripts Scenaris Rules Rule scripts Check yur understanding Lessn 9: Setting up jurnal entry templates Jurnal entry templates Check yur understanding Lessn 10: Cnfiguring dimensin cdes Dimensin cde assignment Search templates and expressins fr dimensin cde assignment Rule script requirements fr dimensin cde assignment Check yur understanding Viewing and reprcessing Check yur understanding Lessn 12: Operating GFC fr transactinal applicatin t general ledger integratin Integratin f a transactinal applicatin t the general ledger Lessn 13: Managing cntent exprting and imprting

4 Cntent imprt Tasks after imprting a cntent Check yur understanding Lessn 14: Managing cntent custmizing imprted cntent Custmize and restre functinality Check yur understanding Lessn 15: Cnfiguring general ledger mapping chart f accunts General ledger mapping Map chart f accunts and assign allcatin rates Check yur understanding Currency rate type and accunting jurnal Sender and receiver infrmatin fr an imprted rule Check yur understanding Lessn 17: Operating GFC fr multi-bk slutin Jurnal transactin prcessing fr multi-bk slutin Mdificatins t GFC cnfiguratin Curse summary Appendix Appendix A: Exercise data reference... Errr! Bkmark nt defined. 4

5 Abut this wrkbk Welcme t this Infr Educatin curse! We hpe yu will find this learning experience enjyable and instructive. This Training Wrkbk is designed t supprt the fllwing frms f learning: Classrm instructr-led training Virtual instructr-led training Self-directed learning This Training Wrkbk is nt intended fr use as a prduct user guide. Self-directed learning (SDL) If this curse is eligible fr self-directed learning, dems and exercises thrughut this Training Wrkbk will be hyperlinked t Demnstratin/Let Me Try simulatins that allw yu t view and practice the executin f the dem r exercise in a simulated training envirnment. Activity data Yu will be asked t cmplete sme practice exercises during this curse. Step-by-step instructins are prvided in this guide t assist yu with cmpleting the exercises. Where necessary, data clumns are included fr yur reference. Yur instructr will prvide mre infrmatin n systems used in class, including server addresses, lgin IDs, and passwrds. Symbls used in this wrkbk Hands-n exercise ( Exercise ) Instructr demnstratin ( Dem ) Can be used fr either Scenari r Discussin Fr yur reference Yur ntes Nte Questin Answer Task simulatin Infr GFC: Crprate Accunting Slutins Fundatin 5

6 Curse verview Reference materials Infr GFC Administratin Guide is available in Infr Xtreme. Infr GFC training vides are available in Infr Campus. Curse duratin 20 hurs Learning bjectives Upn cmpletin f this curse, yu will be able t: Audience Explain the purpse f each mdule f the Glbal Financial Cntrller. Use and cnfigure the Glbal Financial Cntrller fr an integratin slutin. Custmer User Pre-Sales Cnsultant Business Cnsultant Technical Cnsultant Supprt System Administratr System requirements EDU:GFC 10.3 Training Envirnment 6 Curse intrductin

7 Curse descriptin and agenda This curse cvers the cnfiguratin f the Glbal Financial Cntrller. This training is fr versins: and all previus versins. The discussin and exercises are cnducted in the cntext f a transactinal applicatin integratin t the general ledger and multi-bks integratin scenaris. Prerequisite curses Glbal Financial Cntrller: Fundamentals in Infr Campus Prerequisite knwledge T ptimize yur learning experience, Infr recmmends that yu have the fllwing knwledge prir t attending this curse: N/A Lessn Lessn title Learning bjectives Day Intrductin t Infr Glbal Financial Cntrller (GFC) 1 Intrductin t business dcuments Overview f Infr GFC Architecture and technlgies List the types and examples f business dcuments. Identify the Infr Glbal Financial Cntrller (GFC) cmpnent that reads business dcuments. Explain hw business dcuments are used in GFC. 2 Administering GFC Describe an integratin. List different user rles. Set up the inbx pller. Publish business dcuments t GFC. 3 Registering and mapping accunting entities 4 Registering business dcuments 5 Registering custm master data Explain the cncept f an accunting entity in GFC. Register an accunting entity. Assciate an accunting entity t an integratin. Map sender and receiver accunting entities. Explain the cncept f registering business bject dcuments (BODs). Register a BOD. Map attributes f a BOD. Assign dcument reference and attribute filters fr transactinal BOD. Explain the cncept f custm master data. Register a custm master data. Define attributes f a custm master data. Perfrm data entry Cnfiguring data surces search Describe and differentiate search template and expressin. 1 Infr GFC: Crprate Accunting Slutins Fundatin 7

8 Lessn Lessn title Learning bjectives Day templates and expressins 7 Cnfiguring data surces text and frmula expressins List the types f search templates and expressins. Explain the purpse f search templates and expressins in utput generatin. Identify the cmpnents f search templates and search template-type expressins. Generate a BOD registratin. Describe a text and frmula expressin. Identify the cmpnents f text and frmula expressin. 1 8 Cnfiguring scenaris, rule recrds and rule scripts 9 Setting up jurnal entry templates 10 Cnfiguring dimensin cdes 11 Viewing and reprcessing BODs 12 Operating GFC fr transactinal applicatin t general ledger integratin 13 Managing cntent exprting and imprting 14 Managing cntent custmizing imprted cntent Explain the purpse f a scenari setup. List the different cmpnents in setting up a rule. Explain the rule script cmmands. Explain the purpse f a jurnal entry template in jurnal creatin. Set up a jurnal entry template. Explain the features f a dimensin cde assignment. Describe the search template and cnfigure the expressins needed t derive dimensin cde assignments. Identify the specific rule script requirements fr assigning dimensins. Describe the infrmatin displayed in the View page. Recgnize the different status indicatrs in the View page. Explain the use f jurnal cntrl. Reprcess transactinal BODs. Verify the details f the utput jurnal dcument. Understand the change in utbx status. Explain the use and features f cntent management. Define cntent in GFC. Describe the key cncepts in exprt and imprt prcessing. List the tasks that must be perfrmed after imprt. Explain the key cncepts in custmizing an imprted cntent. Revert custmizatin t restre an imprted cntent. Describe the features f Custmized Data tab. Identify the cnsideratins t ther data setup as a result f custmizatin Curse intrductin

9 Lessn Lessn title Learning bjectives Day 15 Cnfiguring general ledger mapping chart f accunts 16 Cnfiguring general ledger mapping currency rate type assignment 17 Operating GFC fr multibk slutin Explain the features f general ledger mapping. Describe the setups invlved in general ledger mapping, including chart f accunts mapping. List the referenced master data BODs. Identify the system-defined search templates t retrieve infrmatin frm general ledger mapping and chart f accunts mapping. Identify specific rule script requirement fr chart f accunts mapping setup. Explain the cncepts behind currency rate type assignment. List the referenced master data BODs fr currency rate type assignment. Describe hw t assign currency rate types. Describe hw currency rate type assignment is used t cnvert amunts. Verify the details f the utput jurnal dcument. Mdify related GFC cnfiguratins fr jurnal transactin prcessing Curse summary Debrief curse. 3 Appendix Appendix A: Exercise data reference at the end f this Training Wrkbk cntains infrmatin that is nt part f the instructinal cntent f this curse, but prvides student lgin and exercise data t cmplete the curse exercises Infr GFC: Crprate Accunting Slutins Fundatin 9

10 Lessn 1: Intrductin t business dcuments Estimated time 0.5 hur Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f business dcument. In this lessn yu will: Tpics List the types and examples f business dcuments. Identify the Infr Glbal Financial Cntrller (GFC) cmpnent that reads business dcuments. Explain hw business dcuments are used in GFC. Overview f business dcuments Check yur understanding 10 Curse intrductin

11 Overview f business dcuments This tpic prvides an verview f business dcuments and hw it is used in GFC. Business dcuments are messages that are exchanged between enterprise applicatins. It is used as a surce f business infrmatin in the frm f master data and transactinal dcuments. Infr GFC: Crprate Accunting Slutins Fundatin 11

12 Check yur understanding Match each f the fllwing infrmatin with the business dcument thrugh which it is defined. The pssible business dcuments are: ItemMaster, FinancialCalendar, ReceiveDelivery, and ChartfAccunts. Infrmatin Business dcument Perid ID Accunting chart reference Item csting methd Received item quantity Which f the fllwing verbs are prcessed fr input business dcuments in GFC? Select all that apply. a) Sync b) Prcess c) Shw d) Get 12 Curse intrductin

13 Lessn 2: Administering GFC Estimated time 0.75 hur Learning bjectives After cmpleting this lessn, yu will be able t describe the preliminary setups needed t use GFC. In this lessn yu will: Tpics Describe an integratin. List different user rles. Set up the inbx pller. Publish business dcuments t GFC. Cmpnents in the Administratin menu Integratin User rles Inbx pller Publishing business dcuments Check yur understanding Infr GFC: Crprate Accunting Slutins Fundatin 13

14 Cmpnents in the Administratin menu This tpic cvers the cnfiguratins in the Administratin menu fr the fllwing cmpnents: integratin, users, and inbx pller. Integratin In the GFC applicatin, an integratin huses a slutin in the frm f GFC setups. User s access may be defined per integratin. Sample slutins are: User rles Multi-bk slutin Transactinal applicatin integratin with the general ledger (G/L) Dimensin transfrmatin and integratin with G/L User rle determine the access level r permissins f a user within GFC. Custmer admin tenant administratr Rule builder perfrms data setups fr rule creatin System accuntant perfrms data setup f custmer specific data Inbx pller Inbx pller is a cmpnent f GFC that reads input master data and transactinal dcuments fr prcessing. It is respnsible fr ruting dcuments t the integratins where it belngs. Lgical IDs are validated during pller prcessing. 14 Curse intrductin

15 Using GFC Steps needed t initialize GFC include activating the inbx pller. An active inbx pller enables prcessing f business dcuments. AccuntingEntity BODs are then sent t register cmpanies in GFC. Dem: Lgging in t GFC Yur instructr will demnstrate hw t lg in t GFC and activate the inbx pller. Exercise 2.1: Lg in t GFC and activate the inbx pller In this exercise, yu will t lg in t GFC and activate the inbx pller. Exercise 2.1 steps Lg in t GFC by fllwing these steps: G t The GFC hme page pens. Type admin in the Username field. Nte: T prepare any field in the system fr text entry, first click in the text field. Type admin in the Passwrd field. Nte: The current lgin is a client administratr with access t all integratins and wh can perfrm update n any setup under an integratin. Select Administratin > Settings. The Settings page pens. Click n the Inbx Pller switch bx t display a checkmark. This activates the inbx pller. Click the Save icn. Dem: Sending AccuntingEntity BODs Yur instructr will demnstrate hw t send accunting entity BODs. In this exercise, yu will send AccuntingEntity business bject dcuments (BODs) thrugh the emulatr. Infr GFC: Crprate Accunting Slutins Fundatin 15

16 Exercise 2.2: Send AccuntingEntity BODs In this exercise, yu will send AccuntingEntity BODs thrugh the emulatr. Exercise 2.2 steps Launch the emulatr tl by fllwing these steps: G t: c:/gfctraining. Duble click gfcemulatrbatchbyflder.jar. The emulatr pens. Specify the fllwing: Type BATCH Dcument AccuntingEntity Flder SyncAccuntingEntity Click the Send buttn. The AccuntingEntity BODs are published t GFC. Dem: Viewing BODs received by GFC and switching between integratins Yur instructr will demnstrate hw t view BODs received by GFC and switch between integratins. Exercise 2.3: View BODs received by GFC and switch between integratins In this exercise, yu will view BODs sent in Exercise 2.2 and switch between integratins. Exercise 2.3 steps Nte: Ensure yu are lgged in t GFC. If nt, lg in fllwing Exercise 2.1 Select multibk frm the drp-dwn menu in the upper-right crner. The GFC hme page displays. The setup data here pertains t the multi-bk integratin. Select View > BOD > Master Data. The Dcuments: Master Data page pens. It displays nly master data BODs received in GFC. The fllwing table lists the AccuntingEntity BODs received fr this exercise: 16 Curse intrductin

17 Dcument AccuntingEntity DcumentID AccuntingEntity 1007 Cmpany 1007 AccuntingEntity 2628 Cmpany 2628 AccuntingEntity 3010 Cmpany 3010 AccuntingEntity PA1 Cmpany PA1 Click the Filter Menu icn. Select Run Filter. The AccuntingEntity BODs in the multibk integratin displays. Select assetmgttgl frm the drp-dwn menu in the upper-right crner. The GFC hme page pens. The setup data here pertains t the assetmgttgl integratin. Nte: Refer t step 2 fr the list f AccuntingEntity BODs received. Select View > BOD > Master Data. The Dcuments: Master Data page pens. Click Filter Menu. Select Run Filter. The AccuntingEntity BODs in the assetmgttgl integratin display. Infr GFC: Crprate Accunting Slutins Fundatin 17

18 Check yur understanding What is an integratin? What are the different GFC user rles? What are the setups required prir t publishing a Master Data BOD, ther than Accunting Entity? 18 Curse intrductin

19 Lessn 3: Registering and mapping accunting entities Estimated time 0.75 hur Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f accunting entity registratin. In this lessn yu will: Tpics Explain the cncept f an accunting entity in GFC. Register an accunting entity. Assciate an accunting entity t an integratin. Map sender and receiver accunting entities. Registering an accunting entity Assciating an accunting entity t an integratin Mapping sender and receiver accunting entities Infr GFC: Crprate Accunting Slutins Fundatin 19

20 Registering an accunting entity Accunting entities must be registered in rder t identify the wner f business dcuments that will flw int GFC. Registratin can be perfrmed using an AccuntingEntity BOD r by manually specifying the accunting entity cde. Dem: Registering accunting entities Yur instructr will demnstrate hw t register accunting entities. Exercise 3.1: Register accunting entities In this exercise, yu will register accunting entity 1007 (the asset management cmpany) and 2628 (the general ledger cmpany). Exercise 3.1 steps Ntes: Ensure yu are lgged in t GFC. If nt, lg in fllwing Exercise 2.1 Ensure that yu are wrking n the assetmgttgl integratin. If nt, lg in fllwing Exercise 2.3, step 5. Refer t Appendix A: Exercise data reference fr the accunting entities used in this exercise. Select Administratin > Accunting Entity Registratin. The Accunting Entity Registratin page pens. Click the Add icn. The Details frm activates. Type Cmpany 1007 in the Name field. This is the name f the accunting entity t be registered. Select 1007 in the Accunting Entity field. This is the ID. Select the Signed Amunts check bx, if necessary. This is required if the transactins fr the accunting entity uses signed credit amunts. Nte: In this exercise, all accunting entities d nt use signed amunts, therefre g t the next step. Click Save. This adds the new accunting entity t the data grid. Nte: The data grid displays a list f recrds in a GFC setup. Clicking the Save r Save and Clse buttn adds a recrd t the data grid. 20 Curse intrductin

21 Assciating an accunting entity t an integratin After registratin, an accunting entity must be assciated t a specific integratin. This prcedure als invlves assigning f an errr suspense accunt shuld the accunting entity require a balancing entry. Dem: Assciating an accunting entity Yur instructr will demnstrate hw t assciate accunting entities t an integratin. Exercise 3.2: Assciate an accunting entity t an integratin In this exercise, yu will assciate Cmpany 1007 and 2628 t the assetmgttgl integratin. Exercise 3.2 steps Ntes: Ensure yu are lgged in t GFC. If nt, lg in fllwing Exercise 2.1. Ensure that yu are in the assetmgttgl integratin. If nt, g t assetmgttgl fllwing Exercise 2.3. Refer t Appendix A: Exercise data reference fr the accunting entities used in this exercise. Select Master Data Setup > Accunting Entity. The Accunting Entity page pens. Click Add. Select Cmpany in the Name field. This is the registered accunting entity. Select the Balancing Entry check bx. This is required if the accunting entity requires a system-generated balancing entry fr ut f balance jurnals. Ntes: In this exercise, the Balancing Entry check bx is nt selected, therefre, g t the next step. When Balancing Entry is selected, an Errr Suspense Accunt must be defined. T assign value t this field, the ChartOfAccunts BOD must be published t GFC. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 21

22 Mapping sender and receiver accunting entities The mapping f sender and receiver accunting entities enables GFC t manage the flw f transactins. It identifies the surce f transactins and the destinatin f the generated jurnal dcument. Dem: Mapping sender and receiver accunting entities Yur instructr will demnstrate hw t map sender and receiver accunting entities. Exercise 3.3: Map sender and receiver accunting entities In this exercise, yu will map 1007 as the sender and 2628 as the receiver accunting entity. Exercise 3.3 steps Nte: Ensure yu are lgged in t GFC. If nt, lg in fllwing Exercise 2.1 Select Master Data Setup > Accunting Entity Mapping. The Accunting Entity Mapping page pens. Infr Click Click Save. Select Cmpany in the Sender field. This is the accunting entity that is the surce f the input transactinal BODs. Select Cmpany in the Receiver field. This is the accunting entity that is the destinatin f the jurnal entry. 22 Curse intrductin

23 Check yur understanding Which f the fllwing statements are true regarding Accunting Entity? Select all that applies. a) Surce r wner f business dcuments. b) Destinatin f business dcuments. c) Must be registered in GFC. Abrille Investments C. (AIC) recrds its transactins based n lcal reprting requirement. The parent cmpany, Abrille Crpratin, has required its subsidiaries t reprt their transactins based n a crprate chart f accunts, calendar and currency, fr cnslidatin purpses. T achieve this requirement, AIC used GFC t transfrm the lcal transactins t cnfrm with the crprate accunting standards. Fr this integratin, tw accunting entity cdes were setup in GFC: 3010 fr lcal reprting and PA1 fr crprate reprting. Identify the sender accunting entity. Specify the sequence f accunting entity setups in prper rder (1-3). Map sender and receiver accunting entities. Register accunting entities. Assciate accunting entities t an integratin. All registered accunting entities must have an errr suspense accunt. True r False Infr GFC: Crprate Accunting Slutins Fundatin 23

24 Lessn 4: Registering business dcuments Estimated time 1.25 hurs Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f registering business dcuments and their attributes. In this lessn yu will: Tpics Explain the cncept f registering business bject dcuments (BODs). Register a BOD. Map attributes f a BOD. Assign dcument reference and attribute filters fr transactinal BOD. Registering and mapping f master data BODs Registering and mapping f a transactinal BOD Check yur understanding 24 Curse intrductin

25 Registering and mapping master data BODs This tpic cvers registratin f master data BODs and mapping f their attributes. A master data BOD is registered nly nce. Dem: Registering master data BODs Yur instructr will demnstrate hw t register master data BODs. Exercise 4.1: Register master data BODs In this exercise, yu will register the ChartOfAccunts and ItemMaster BODs. Exercise 4.1 steps Ntes: Ensure yu are lgged in t GFC. If nt, lg in fllwing Exercise 2.1 Refer t Appendix A: Exercise data reference fr the master data BODs used in this exercise. Select Dcument > BOD. The BOD page pens. Click Add. The Details frm activates. Add the master data BOD by fllwing these steps: a. Type ChartOfAcc in the Name field. This is the name f the BOD mapping. b. Select MDM in the Dcument Type field. This is the type f BOD t be registered which means master data. c. Select ChartOfAccunts in the Dcument Name field. This refers t the nun names f Infr standard BODs. Click Save. BOD registratin and attribute mapping fr AccuntingEntity and SurceSystemJurnalEntry business dcuments are preladed upn installatin. Yu d nt need t register and map these BODs. Infr GFC: Crprate Accunting Slutins Fundatin 25

26 Dem: Mapping the attributes f the master data BOD. Yur instructr will demnstrate hw t map master data BOD attributes. Exercise 4.2: Map master data BOD attributes In this exercise, yu will select and map the attributes f the ChartOfAccunts and ItemMaster BODs. Exercise 4.2 steps Nte: Refer t Appendix A: Exercise data reference fr the master data BOD attributes used in this exercise. Part 1: Select the attributes fr ChartOfAccunts Select Dcument > BOD. Click the Attributes link f the ChartOfAcc registered BOD. The Attributes fr: ChartOfAcc page pens. Click Add. The Select Attributes pp-up windw pens. Select the attribute by fllwing these steps: a. Expand ChartOfAccunts. The cmpnents f ChartOfAccunts display. Nte: T display the attributes, click the right-facing arrw t expand the tree. b. Expand IDs belw ChartOfAccunts. c. Expand ID belw IDs. d. Select checkbx. Click Save and Clse buttn. This adds all the selected attributes t the data grid. Part 2: Define the attributes fr ChartOfAccunts Nte: Ensure that yu are wrking n the Attributes fr: ChartOfAcc page. If nt, lg in fllwing Dcument > BOD > Attributes. Define the attributes by fllwing these steps: a. in the data grid. The Details frm activates. b. Type caidaccent in the Name field. This is the name f the attribute. c. Type Chart Cmpany in the Descriptin field. d. Select Alphanumeric in the Data Type field. 26 Curse intrductin

27 e. Click Save. Part 3: Select the attributes fr ItemMaster Select Dcument > BOD. Click the Attributes link f the ItemMaster registered BOD. The Attributes fr: ItemMaster page pens. Click Add. Select the attribute by fllwing these steps: a. Expand ItemMaster. b. Expand ItemMasterHeader belw ItemMaster. c. Expand ItemID belw ItemMasterHeader. d. Select the ID checkbx. 4. Click Save and Clse buttn. Part 4: Define the attributes fr ItemMaster Nte: Ensure that yu are wrking n the Attributes fr: ItemMaster page. If nt, lg in fllwing Dcument > BOD > Attributes. Define the attributes by fllwing these steps: a. Select ID in the data grid. b. Type itemid in the Name field. c. Type Item ID in the Descriptin field. d. Select Alphanumeric in the Data Type field. e. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 27

28 Registering and mapping transactinal BODs This tpic cvers registering a transactinal BOD and mapping f their attributes. A transactinal BOD can be registered several times if it cntains several cmpnents. An attribute f a transactinal BOD can be assigned as a dcument reference and can be further defined with attribute filters. Dem: Registering a transactinal BOD Yur instructr will demnstrate hw t register a transactinal BOD. Exercise 4.3: Register a transactinal BOD In this exercise, yu will register the ReceiveDelivery BOD. This BOD includes three gruping elements (RecHdr, RecShip, RecItem) thus, each must be registered separately. Exercise 4.3 steps Nte: Refer t Appendix A: Exercise data reference fr the transactinal BOD/gruping elements used in this exercise. Select Dcument > BOD. Click Add. Register the BOD by fllwing these steps: a. Type RecHdr in the Name field. Nte: This is the name f the BOD and is referenced in the Mapping field f ther GFC pages. b. Select Transactinal in the Dcument Type field. c. Select ReceiveDelivery in the Dcument Name field. d. Select the Parent, if necessary. The Parent represents a BOD r a gruping element in the BOD that is als registered. Ntes: In this exercise, nly RecShip has a Parent. RecHdr des nt have a Parent, therefre, g the next step. Click Save. 28 Curse intrductin

29 Dem: Mapping the attributes f the transactinal BOD. Yur instructr will demnstrate hw t map transactinal BOD attributes. Exercise 4.4: Map transactinal BOD attributes In this exercise, yu will select and map the attributes f the RecHdr, RecShip and RecItem BOD registratins. Exercise 4.4 steps Nte: Refer t Appendix A: Exercise data reference fr the transactinal BOD/gruping elements used in this exercise. Part 1: Select the attributes fr RecHdr Select Dcument > BOD. Click the Attributes link f the RecHdr registered BOD. The Attributes fr: RecHdr page pens. Click Add. Select the attribute by fllwing these steps: a. Expand ReceiveDelivery. b. Select the ReceiveDeliveryHeader checkbx. Click Save and Clse. Part 2: Define the attributes fr RecHdr Nte: Ensure that yu are wrking n the Attributes fr: RecHdr page fr this exercise. If nt, lg in fllwing Dcument > BOD > Attributes t pen the screen. Define the attributes by fllwing these steps: a. Select ReceiveDeliveryHeader in the data grid. b. Type rechdr in the Name field. Nte: This is the name f the attribute and is referenced in the Attribute field f ther GFC pages. c. Type Receive Delivery Head in the Descriptin field. d. Select Alphanumeric in the Data Type field. e. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 29

30 Part 3: Select the attributes fr RecShip Select Dcument > BOD. Click the Attributes link f the RecShip registered BOD. The Attributes fr: RecShip page pens. Click Add. Select the attribute by fllwing these steps: a. Expand ReceiveDelivery. b. Expand ReceiveDeliveryHeader belw ReceiveDelivery. c. Expand ShipFrmParty belw ReceiveDeliveryHeader. d. Select the PartyIDs checkbx. Click Save and Clse. Part 4: Define the attributes fr RecShip Nte: Ensure that yu are wrking n the Attributes fr: RecShip page fr this exercise. If nt, lg in fllwing Dcument > BOD > Attributes t pen the screen. Define the attributes by fllwing these steps: a. Select PartyIDs in the data grid. b. Type recship in the Name field. c. Type Ship frm Party ID Head in the Descriptin field. d. Select Alphanumeric in the Data Type field. e. Click Save. Part 5: Select the attributes fr RecItem Select Dcument > BOD. Click the Attributes link f the RecItem registered BOD. The Attributes fr: RecItem page pens. Click Add. Select the attribute by fllwing these steps: a. Expand ReceiveDelivery. b. Select the ReceiveDeliveryItem checkbx. Click Save and Clse. Part 6: Define the attributes fr RecItem Nte: Ensure that yu are wrking n the Attributes fr: RecItem page fr this exercise. If nt, lg in fllwing Dcument > BOD > Attributes t pen the screen. Define the attributes by fllwing these steps: a. Select ReceiveDeliveryItem in the data grid. b. Type recitem in the Name field. c. Type Receive Delivery Item Head in the Descriptin field. d. Select Alphanumeric in the Data Type field. 30 Curse intrductin

31 e. Click Save. Part 7: Assign a Dcument Reference Ntes: Purchase Order Reference Dcument ID is the nly attribute t be assigned as dcument reference in this exercise. The ther dcument reference, PO Number f the PurchaseOrder BOD has been pre-assigned. Ensure that yu are wrking n Attributes fr: RecItem page fr this exercise. If nt, lg in fllwing Dcument > BOD > Attributes t pen the screen. Select Purchase Order Reference Dcument ID in the data grid. Select the Dcument Reference checkbx. Click Save. Part 8: Specify an Attribute Filter Ntes: Item Classificatin Cde is the nly attribute t be assigned an attribute filter. This exercise creates an attribute mapping specifically fr CstCenters within the ClassificatinCde element. Ensure that yu are wrking n Attributes fr: RecItem page fr this exercise. If nt, lg in fllwing Dcument > BOD > Attributes t pen the screen. Select Item Classificatin Cde in the data grid. Type /Cde/@listID in the Attribute field. Type Cst Centers in the Value field. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 31

32 Check yur understanding In an integratin between an asset management and general ledger applicatin, where purchases, delivery receipt and invices are sent t GFC fr jurnal entry generatin, which f the fllwing transactin dcuments must be registered? Select all that applies. a) PurchaseOrder b) SupplierInvice c) SurceSystemJurnalEntry d) ReceiveDelivery Which f the fllwing statements is false? a) Attributes are mapped fr bth master data and transactinal dcument. b) Search templates are created fr bth master data and transactinal dcument. c) Dcument references and attribute filters are applicable fr transactinal dcuments nly. d) Registratins fr AccuntingEntity and SurceSystemJurnalEntry BOD are precreated upn installatin. In an invice transactin, GFC uses the purchase rder dcument t determine the difference between invice price and purchase price. Identify the xpath f the attribute that must be flagged as dcument reference fr SupplierInvice and PurchaseOrder BOD 32 Curse intrductin

33 All elements in a registered applicatin dcument must be included in the attribute mapping. True r False. Infr GFC: Crprate Accunting Slutins Fundatin 33

34 Lessn 5: Registering custm master data Estimated time 0.75 hur Learning bjectives After cmpleting this lessn, yu will be able t explain the benefits and features f registering custm master data. In this lessn yu will: Tpics Explain the cncept f custm master data. Register a custm master data. Define attributes f a custm master data. Perfrm data entry. Registering and mapping custm master data Generating a custm master data Data entry Check yur understanding 34 Curse intrductin

35 Registering and mapping custm master data This tpic cvers creatin f custm master data dcuments. It is used t cnfigure a set f reference data fr the derivatin f a value. It is created when infrmatin needed is nt available in any BOD. The main feature f CMD is the flexibility that allws the user t define the attributes and enter data in it. Attributes refers t the structure f the dcument. It frms the clumn headers f the table f reference data. Data Entry refers t the cntent f the dcument. It is the actual set f values based n the defined attributes. Dem: Registering a custm master data Yur instructr will demnstrate hw t register a custm master data that will be used as reference table t retrieve a ledger accunt. Scenari Accuntants f Abrille Aut Parts define the accunting impact f the receiving transactin: a debit t item and a credit t PO receipt accrual. Items n the transactin line with a stcked tracking indicatr ( True ) use accunt number184300, while items with nn-stcked tracking indicatr ( False ) use accunt number PO receipt accrual accunt number is , regardless f the tracking indicatr. Because f the flexibility required f assigning accunt numbers, a custm master data is used t build the reference table t define the accunt numbers t be used n the jurnal entry f the receiving transactin. Exercise 5.1: Register a custm master data structure In this exercise, yu will register a custm master data structure. Exercise 5.1 steps Nte: Ensure yu are lgged in t GFC. If nt, lg in fllwing Exercise 2.1. Select Dcument > Custm Master Data. The Custm Master Data page pens. Click Add. Type AccuntRef in the Name field. Infr GFC: Crprate Accunting Slutins Fundatin 35

36 Select a Parent, if necessary. The Parent represents a gruping element f the CMD that is als registered. Nte: In this exercise, a Parent is nt used, therefre, g the next step. Click Save. Dem: Defining the attributes f a custm master data Yur instructr will demnstrate hw t define the attributes f a custm master data that will be used t derive a ledger accunt. Exercise 5.2: Define the attributes f a custm master data In this exercise, yu will create the clumns r fields f the custm master data. This table maps varius infrmatin t derive the ledger accunt. Exercise 5.2 steps Ntes: Refer t Appendix A: Exercise data reference fr the custm master data attributes used in this exercise. Ensure that yu are wrking n the Custm Master Data page. If nt, lg in fllwing Dcument > Custm Master Data t pen the screen. Click the Attributes link f AccuntRef. The Attributes fr: AccuntRef page pens. Click Add. Type accentity in the Name field. Type Sender Accunting Entity in the Descriptin. Select Alphanumeric in the Data Type field. Select the Reference Attribute checkbx, if necessary. Nte: In this exercise, a Reference Attribute is nt used, therefre, g the next step. Click Save. The accentity displays in the data grid. 36 Curse intrductin

37 Generating a custm master data A custm master data must be generated t make the it available fr data entry and after search templates are added. Dem: Generating a custm master data. Yur instructr will demnstrate hw t generate the custm master data. Exercise 5.3: Generate the custm master data In this exercise, yu will generate the AccuntRef. Exercise 5.3 steps Select Dcument > Custm Master Data. Select AccuntRef n the data grid. The Generate Class icn activates. Click the Generate Class icn. Click Yes n the Activate dialg bx. The Data Entry link appears after generating the custm master data. Best practices in generating custm master data: Finish creating all search templates fr a custm master data befre generating. While a custm master data is being generated, d nt access any ther pages in rder t prevent errrs. Infr GFC: Crprate Accunting Slutins Fundatin 37

38 Data entry fr custm master data In Data entry, yu enter a value t each custm master data attribute. The fields fr data entry are the attributes yu defined in the registratin and mapping step. Dem: Perfrming data entry Yur instructr will demnstrate hw t ppulate the custm master data. Exercise 5.4: Perfrm data entry In this exercise, yu will ppulate the AccuntRef with data. Exercise 5.4 steps Ntes: Refer t Appendix A: Exercise data reference fr custm master data recrds used in this exercise. Ensure that yu are wrking n the Custm Master Data page fr this exercise. If nt, lg in fllwing Dcument > Custm Master Data t pen the screen. 1. Click the Data Entry link f AccuntRef. 2. Click Add. The Data Entry fr: AccuntRef pens. 3. Enter the first recrd by fllwing these steps: 4. Click Save. a. Type 1007 in the Sender Accunting Entity field. b. Type ReceiveDelivery in the Business Object Dcument field. c. Type true in the Item Tracking Indicatr field. d. Type in the Ledger Accunt field. e. Type Dr. in the DrCr Flag field. f. Type Inventry item in the COA Descriptin field. 38 Curse intrductin

39 Check yur understanding Identify the attributes that must be defined fr belw custm master data. Dcument name: PrjectMapping Activity Accunt Categry Prject ACT-G CORP PROJ100A ACT-G GEN PROJ215G When is it necessary t create a custm master data? Infr GFC: Crprate Accunting Slutins Fundatin 39

40 Lessn 6: Cnfiguring data surces search templates and expressins Estimated time 2 hurs Learning bjectives After cmpleting this lessn, yu will be able t explain the benefits f and create search templates and expressins. In this lessn yu will: Tpics Describe and differentiate search template and expressin. List the types f search templates and expressins. Explain the purpse f search templates and expressins in utput generatin. Identify the cmpnents f search templates and search template-type expressins. Generate a BOD registratin. Search templates fr master data Generating a master data Search templates fr custm master data and generating the custm master data Publishing master data BODs thru the emulatr and viewing master data received in GFC Errr suspense accunt Search template-type expressins: Master data Custm master data Check yur understanding 40 Curse intrductin

41 Search templates fr master data Search templates retrieve a value frm a master data dcument. It is classified as a user-defined search template. Dem: Creating a search template fr a master data. Yur instructr will demnstrate hw t create a search template fr a master data. Exercise 6.1: Create a search template fr master data In this exercise, yu will create search templates fr the ItemMaster and ChartOfAccunts. Exercise 6.1 steps Nte: Refer t Appendix A: Exercise data reference fr the search templates used in this exercise. Select Dcument > BOD. Click Search Templates link f ItemMaster. The Search Templates fr: ItemMaster page pens. Click Add. Type gettrackind in the Name field. Select trackind in the Search Result field. Nte: The Search Result field includes all the attributes added fr the selected master data. Yu created these attributes in Exercise 4.2. Define the parameters by fllwing these steps: a. Select p_itemaccent in the Attribute field. b. Click Add. The Parameters list bx displays p_itemaccent. Nte: Clicking Add in the Parameters sectin displays the selected attribute in the Parameters list bx. c. Select p_itemid in the Attribute field. d. Click Add. Define the filters by fllwing these steps: a. Define the filter fr p_itemaccent. Nte: AND displays in the Lgical Operatr field. Infr GFC: Crprate Accunting Slutins Fundatin 41

42 Select p_itemaccent in Attribute 1 field. Select == in the Relatinal Operatr field. Select itemaccent in Attribute 2 field. Click Add. The Filters list bx displays p_itemaccent == itemaccent. Nte: Clicking Add in the Filters sectin displays the filter in the Filters list bx. b. Define the filter fr p_itemid: Click Save. Select AND in the Lgical Operatr field. Select p_itemid in Attribute 1 field. Select == in the Relatinal Operatr field. Select itemid in Attribute 2 field. Click Add. Filters must be defined fr each f the parameters. Be sure t select AND in the Lgical Operatr field befre adding the secnd and succeeding parameters. 42 Curse intrductin

43 Generating a master data A master data must be generated after adding the attributes and creating the search templates fr it. Dem: Generating a master data Yur instructr will demnstrate hw t generate a master data. Exercise 6.2: Generate a master data In this exercise, yu will generate the ItemMaster and ChartOfAcc BODs. Exercise 6.2 steps Nte: Ensure that yu are wrking n the BOD page fr this exercise. If nt, lg in fllwing Dcument > BOD t pen the screen. Part 1: Generate the ItemMaster Select ItemMaster n the data grid. The Generate Class icn activates. Click the Generate Class icn. Click Yes n the Activate dialg bx. Part 2: Generate the ChartOfAcc Select ChartOfAcc n the data grid. The Generate Class icn activates. Click the Generate Class icn. Click Yes n the Activate dialg bx. Best practices in generating master data: Finish creating all search templates fr a master data befre generating. While a master data is being generated, d nt access any ther pages in rder t prevent errrs. Infr GFC: Crprate Accunting Slutins Fundatin 43

44 Search templates fr custm master data and generating the custm master data Search templates retrieve a value frm a custm master data dcument. It is classified as a user-defined search template. Dem: Creating a search template fr custm master data. Yur instructr will demnstrate hw t create a search template fr custm master data. Exercise 6.3: Create search templates fr custm master data In this exercise, yu will create a search template that retrieves the ledger accunt frm the AccuntRef custm master data. All the attributes previusly defined in Exercise 5.2 are used as parameters f this search template. Exercise 6.3 steps Select Dcument > Custm Master Data. Click the Search Templates link f AccuntRef. The Search Templates fr: AccuntRef page pens. Click Add. Type getledgeracc in the Name field. Select ledgeracc in the Search Result field. Nte: The Search Result field includes all the attributes added fr the selected custm master data. Yu created these attributes in Exercise 5.2. Define the parameters by fllwing these steps: a. Select p_accentity in the Attribute field. b. Click Add. c. Select p_bd in the Attribute field. d. Click Add. e. Select p_trackind in the Attribute field. f. Click Add. g. Select p_drcrflag in the Attribute field. 44 Curse intrductin

45 h. Click Add. Define the filters by fllwing these steps: a. Define the filter fr p_accentity: Nte: AND displays in the Lgical Operatr field. Select p_accentity in Attribute 1 field. Select == in the Relatinal Operatr field. Select AccEntity in Attribute 2 field. Click Add. b. Define the filter fr p_bd: Select AND in the Lgical Operatr field. Select p_bd in Attribute 1 field. Select == in the Relatinal Operatr field. Select bd in Attribute 2 field. Click Add. c. Define the filter fr p_trackind: Select AND in the Lgical Operatr field. Select p_trackind in Attribute 1 field. Select == in the Relatinal Operatr field. Select trackind in Attribute 2 field. Click Add. d. Define the filter fr p_drcrflag: Click Save. Select AND in the Lgical Operatr field. Select p_drcrflag in Attribute 1 field. Select == in the Relatinal Operatr field. Select drcrflag in Attribute 2 field. Click Add. Nte: Generate AccuntRef by fllwing Exercise 5.3. Infr GFC: Crprate Accunting Slutins Fundatin 45

46 Publishing master data BODs Master data are published frm enterprise applicatin systems t GFC. Dem: Send master data BODs Yur instructr will demnstrate hw t simulate the publishing f master data BODs by sending the BODs using the emulatr tl. Exercise 6.4: Send master data BODs In this exercise, yu will send the Item Master f accunting entity 1007 (the asset management cmpany) and the Chart f Accunts and Accunting Chart BODs f accunting entity 2628 (the general ledger cmpany). Exercise 6.4 steps Ntes: Refer t Appendix A: Exercise data reference fr the master data BOD flders t be sent in this exercise. Ensure that yu are wrking n the emulatr. If nt, lg in fllwing Exercise 2.2, step 1. Specify the fllwing: Type BATCH Dcument ItemMaster Flder Sync.ItemMaster Click Send. Nte: View the BODs in GFC by fllwing View > BOD > Master Data. Ensure that yu are wrking n the assetmgttgl integratin. 46 Curse intrductin

47 Errr suspense accunt A default ledger accunt number fr the system-generated balancing entry can be assigned t a receiver accunting entity. This is called the errr suspense accunt. Dem: Assigning an errr suspense accunt. Yur instructr will demnstrate hw t assign an errr suspense accunt. Exercise 6.5: Assign an errr suspense accunt In this exercise, yu will assign an errr suspense fr accunting entity 2628 nw that the ChartOfAccunts BODs are published. Exercise 6.5 steps Select Master Data Setup > Accunting Entity. Select Cmpany n the data grid. The Details frm activates. Click the Balancing Entry check bx. The Errr Suspense Accunt field activates. Select in the Errr Suspense Accunt field. This is the accunt number t be used fr balancing entry line f the utput jurnal that GFC will generate. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 47

48 Search template-type expressins An expressin evaluates a cmbinatin f values, r perfrms an peratin, t return anther value. There are different types f expressins Frmula, Search template-type and text. This tpic deals with search template-type expressins. Parameter-value assignments in creating search template-type expressins Defining expressins with type f search template requires assigning f an argument t each search template parameter. Arguments must always be prvided in the same rder as they appear in the search template syntax. An argument can be an attribute f a transactinal BOD, an expressin, a fixed value, r an attribute f the rule setup. Make sure that the data type f the argument is the same as that f the search template parameter. Example: The search template that is used t return the tracking indicatr frm the item master data has the fllwing syntax: Define the expressin as fllws: gettrackind(p_itemaccent, p_itemid) 1) Prvide the argument t the first parameter, p_itemaccent. 2) Next, prvide the argument t the secnd parameter, p_itemid. The table belw illustrates hw t create the expressin, with nte n the data type: Sequence Fr the parameter Where data type is The argument is an attribute Where data type shuld als be 1 p_itemaccent Alphanumeric* RecHdr.recAccEnt Alphanumeric* 2 p_itemid Alphanumeric* RecItem.itemId Alphanumeric* *Data types are defined in BOD mapping. Dem: Creating a search template-type f master data Yur instructr will demnstrate hw t create a search template-type expressin f master data. 48 Curse intrductin

49 Exercise 6.6: Create search template-type expressins f master data In this exercise, yu will create search template-type expressins f Item Master, Chart Of Accunts, and Accunting Chart. Exercise 6.6 steps Nte: Refer t Appendix A: Exercise data reference fr the search template-type expressins f master data used in this exercise. Select Jurnal Entry Rule > Expressins. The Expressins page pens. Select ReceiveDelivery in the Transactin field. Click Add. Type RecTrackingInd in the Name field. This is the name f the expressin. Select Search Template in the Type field. Define the Surce by fllwing these steps: Select ItemMaster in the Master Data field. This is the master data name. Select gettrackind in the Search Template field. This is the search template fr ItemMaster which yu defined in Exercise 6.1. The Syntax displays gettrackind(p_itemaccent, p_itemid). Define the Search Template Parameters by fllwing these steps. Nte: Each parameter f the search template must be prvided an argument: a. Prvide the argument fr p_itemaccent. The argument is the accunting entity attribute f ReceiveDelivery dcument.: Select Attribute in the Type field. Select RecHdr in the Mapping field. Nte: The BOD mappings listed in the Mapping field have been previusly created in Exercise 4.3. Select recaccent in the Attribute field. Nte: The attribute mappings listed in the Attribute field have been previusly created in Exercise 4.4. Click Add. The Parameters list bx displays RecHdr.recAccEnt. b. Prvide the argument fr p_itemid. The argument is the item ID attribute f ReceiveDelivery dcument.: Select Attribute in the Type field. Infr GFC: Crprate Accunting Slutins Fundatin 49

50 Select RecItem in the Mapping field. Select itemid in the Attribute field. Click Add. The Parameters list bx displays RecItem.itemId. Click Save. Dem: Creating a search template-type f custm master data Yur instructr will demnstrate hw t create a search template-type expressin f custm master data. Exercise 6.7: Create search template-type expressins f custm master data In this exercise, yu will create search template-type expressins f AccuntRef custm master data. Exercise 6.7 steps Nte: Refer t Appendix A: Exercise data reference fr the search template-type expressins f custm master data used in this exercise. Select Jurnal Entry Rule > Expressins. Select ReceiveDelivery in the Transactin field. Click Add. Type RecLedgerAccuntDr in the Name field. This is the name f the expressin. Select Search Template in the Type field. Define the Surce by fllwing these steps: Select AccuntRef in the Master Data field. This is the custm master data name. Select getledgeracc in the Search Template field. This is the search template fr AccuntRef which yu defined in Exercise 6.3. The Syntax displays getledgeracc(p_accentity, p_bd, p_trackind, p_drcrflag). Define the Search Template Parameters by fllwing these steps. a. Prvide the argument fr p_accentity. The argument is the accunting entity attribute f ReceiveDelivery dcument: Select Attribute in the Type field. 50 Curse intrductin

51 Select RecHdr in the Mapping field. Select recaccent in the Attribute field. Click Add. The Parameters list bx displays RecHdr.recAccEnt. b. Prvide the argument fr p_bd. The argument is a fixed value: Select Fixed Value in the Type field. Type ReceiveDelivery in the Value field. Click Add. The Parameters list bx displays ReceiveDelivery. c. Prvide the argument fr p_trackind. The argument is an expressin: Select Expressin in the Type field. Select ReceiveTrackingInd in the Name field. This is the expressin which yu defined in Exercise 6.6. Click Add. The Parameters list bx displays RecTrackingInd. d. Prvide the argument fr p_drcrflag. The argument is a fixed value: Click Save. Select Fixed Value in the Type field. Type Dr in the Value field. Click Add. The Parameters list bx displays Dr. Infr GFC: Crprate Accunting Slutins Fundatin 51

52 Check yur understanding Name the three places frm where search templates retrieve infrmatin. What are the uses f an expressin? Which f the fllwing can be a surce f search template type expressins? Select all that applies. a) Master data dcument b) Transactin dcument c) Custm master data d) GFC master data setup Match each f the fllwing items with its crrespnding definitin. The pssible definitins are: Can be assigned in rule script as value fr jurnal entry field; User-defined, system-defined; Search template, text and frmula; r Database query. Item t define Types f search template Expressin Search Template Types f expressin Definitin What are the three cmpnents f a search template setup? 52 Curse intrductin

53 When d yu generate a master data BOD r a custm master data? Which ne amng the list belw is nt a type f expressin? a) Text b) System-Defined c) Search Template d) Frmula Infr GFC: Crprate Accunting Slutins Fundatin 53

54 Lessn 7: Cnfiguring data surces text and frmula expressins Estimated time 0.5 hur Learning bjectives After cmpleting this lessn, yu will be able t explain the benefits f and create text and frmula expressins. In this lessn yu will: Tpics Describe a text and frmula expressin. Identify the cmpnents f text and frmula expressin. Text expressins. Frmula expressins. 54 Curse intrductin

55 Text expressins Text expressins cnsist f string peratins that split f cncatenate data t derive values. Dem: Creating text expressins Yur instructr will demnstrate hw t create a text expressin. Scenari Abrille Aut Parts requires that the receiving sequence number is supplied t the jurnal entry. The cmpany determines that this data is represented by the last fur characters f the dcument ID f the ReceiveDelivery transactin. The dcument ID has a fixed frmat f RD-xxxx and it is mapped as the RecHdr.recNum attribute. As example, if the dcument ID value is RD-8228, then the receiving sequence number is Use the text expressin f split t retrieve this data. Exercise 7.1: Create a split text expressin In this exercise, yu will create a text expressin using split t retrieve the receiving sequence number. Exercise 7.1 steps Select Jurnal Entry Rule > Expressins. Select ReceiveDelivery in the Transactin field. Click Add. Type RecSequence in the Name field. Select Text in the Type field. Define the Statement by fllwing these steps: a. Click the Split buttn. The Statement bx displays Split() b. Select Attribute in the Operand Type field. c. Select RecHdr in the Mapping field. d. Select recnum in the Attribute field. e. Type 4 in Start field. f. Type 7 in End field. g. Click Add. The Statement bx displays Split(RecHdr.recNum,4,7). Infr GFC: Crprate Accunting Slutins Fundatin 55

56 Click Save. Scenari Abrille als has a requirement t include the cst grup in its jurnal entry. The cst grup is derived frm the grup ID, which is a fixed value f G100, jined with the cst center cde f a Receive Delivery transactin. Cst center is mapped as the RecItem.itemClassCd attribute. As example, if the cst center cde is Cst1, then the resulting cst grup is G100Cst1. Use the text expressin f cncatenate t retrieve this data. Exercise 7.2: Create a cncatenate text expressin In this exercise, yu will create a text expressin using cncatenate t retrieve the cst grup. Exercise 7.2 steps Select Jurnal Entry Rule > Expressins. Select ReceiveDelivery in the Transactin field. Click Add.. Type RecCstGrup in the Name field. Infr. Select Text in the Type field. Define the Statement by fllwing these steps: a. Select Fixed Value in the 2016 Operand Type field. b. Type G100 in the Value field. c. Click Add. The Statement bx displays G100. e. Select Attribute in the Operand Type. f. Select RecItem in the Mapping g. Select itemclasscd in the Attribute field. Click Save. d. Click the & (ampersand) buttn. The Statement bx displays &. h. Click Add. The Statement bx displays G100 & RecItem.itemClassCd. 56 Curse intrductin

57 Frmula expressins Frmula expressins perfrm arithmetic cmputatins. Scenari Use a frmula expressin t cmpute the difference between the received quantity and the purchased quantity. Received quantity is mapped as the RecItem.receivedQty attribute and purchased quantity is mapped as the PLine.qty. Dem: Creating frmula expressins Yur instructr will demnstrate hw t create frmula expressins. Exercise 7.3: Create frmula expressins In this exercise, yu will create a frmula expressin t cmpute fr the difference between received quantity and mapped quantity. Exercise 7.3 steps Select Jurnal Entry Rule > Expressins. Select ReceiveDelivery in the Transactin field. Click Add.. Type RecQtyVar in the Name field. Select Frmula in the Type field. Define the Statement by fllwing these steps: a. Select Attribute in the Operand Type field. b. Select RecItem in the Mapping field. c. Select receivedqty in the Attribute field. d. Click Add. e. Click the (minus) buttn. f. Select Attribute in the Operand Type field. g. Select PLine in the Mapping field. Infr GFC: Crprate Accunting Slutins Fundatin 57

58 h. Select qty in the Attribute field. i. Click Add. The Statement bx displays RecItem.receivedQty PLine.qty. Click Save. 58 Curse intrductin

59 Check yur understanding An expressin can be jined t an attribute by a cncatenate expressin. True r False. Which f the fllwing is an peratin fr a split expressin? a) & b) Split c) Subtract A frmula expressin can perfrm cncatenatin f values. True r False. Infr GFC: Crprate Accunting Slutins Fundatin 59

60 Lessn 8: Cnfiguring scenaris, rule recrds and rule scripts Estimated time 1.5 hurs Learning bjectives After cmpleting this lessn, yu will be able t explain the benefits f scenaris, rules, and rule scripts. In this lessn yu will: Tpics Explain the purpse f a scenari setup. List the different cmpnents in setting up a rule. Explain the rule script cmmands. Scenari Rule. Rule script. 60 Curse intrductin

61 Scenaris A scenari is a GFC setup that is used t rganize rules, usually accrding t a business flw. Cnsideratins: Dem: Creating a scenari. Yur instructr will demnstrate hw t create a scenari. Scenari Abrille Aut Parts uses an asset management applicatin t manage its inventry f spare parts. It integrates its transactins t a general ledger system that has imprved financial cnslidatin capability than the legacy GL system. The integratin f these applicatins is made thrugh the Glbal Financial Cntrller. Input transactins: Include purchasing and receiving. Purchasing transactins d nt have an accunting impact, but this dcument cntains infrmatin t generate the accunting entries fr the receiving transactin. The receiving transactin has an accunting impact. Each line f the receiving transactin includes an item, which may be stcked r nn-stcked. Ledger accunts: The custm master data defines the accunt numbers t be used in the accunting entries. Amunt: The amunt is derived by multiplying the received quantity f the receiving transactin by the unit price frm the PO. This is accmplished via a frmula f the rule script. Currency cde: Cpied frm the PO dcument. Exercise 8.1: Create a scenari. In this exercise, yu will create a scenari fr asset management integratin t general ledger. Exercise 8.1 steps Select Jurnal Entry Rule > Scenaris. The Scenaris page pens. Click Add. Type AssetMgtGL in the Name field. Type Integratin f asset management transactins t the General Ledger in the Descriptin field. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 61

62 Rules A rule specifies the criteria fr creating the jurnal entry. It cntains cnditins, receiver infrmatin, and a rule script. Dem: Creating a rule Yur instructr will demnstrate hw t create a rule. Exercise 8.2: Create a rule In this exercise, yu will create a rule fr the receiving transactin. This rule uses dcument referencing since the receiving transactin uses infrmatin frm the related purchase rder (PO) dcument. Exercise 8.2 steps Nte: Ensure that yu are wrking n the Scenaris page fr this exercise. If nt, lg in fllwing Jurnal Entry Rule > Scenaris t pen the screen. Click the Rule icn f AssetMgtGL. The Rules fr: AssetMgtGL page pens. Click Add. Type ReceivingRule in the Name field. Type Rule fr inventry receiving in the Descriptin field. Select ReceiveDelivery in the Dcument field. This is the input transactin that will be prcessed t create an utput jurnal. Select RecItem.recPRef in the Dcument Attribute field. This is the attribute f ReceiveDelivery that represents the PO. Yu assigned this as a dcument reference in Exercise 4.4, Part 7. Select PurchaseOrder in the Reference Dcument field. This is the dcument that cntains infrmatin needed by the input transactin (i.e., ReceiveDelivery). Select PHead.pNum in the Reference Attribute field. This is the attribute mapping f the Reference Dcument (i.e., PurchaseOrder) that is referenced by the input transactin (i.e., ReceiveDelivery). Click Add. The Reference Mapping field displays RecItem.recPRef=PHead.PNum. Select 1007 in the Sender Accunting Entity field. Select 2628 in the Receiver Accunting Entity field. 62 Curse intrductin

63 Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 63

64 Rule scripts A rule script prvides English-like cmmands t prcess transactinal BODs. It specifies hw t build the jurnal entry header and lines. Dem: Writing rule scripts Yur instructr will demnstrate hw t write a rule script. 64 Curse intrductin

65 Exercise 8.3: Write a rule script In this exercise, yu will write a rule script. Exercise 8.3 steps Nte: Ensure that yu are wrking n the Rules page fr this exercise. If nt, lg in fllwing Jurnal Entry Rule > Rules t pen the screen. Click the Script icn f the ReceivingRule. The Rule Script Editr page pens. Paste the fllwing script: set ttalpcst = "" create header (actgjrnlrefid: "JurnalType") fr every RecItem { fr every PLine { if(recitem.recpline == PLine.pLineNum){ ttalpcst = PLine.unitPriceAmt * RecItem.receivedQty create entry (drcr: "DEBIT", lnamt: ttalpcst, lnamtcur: PLine.extCur, lnfuncamt: ttalpcst, lnfuncamtcur: PLine.extCur, acctnum: RecLedgerAccuntDr, acctname: RecAccuntNameDr, lndcrefidtyp: "ReceiveDelivery", lnpstdate: RecHdr.recEffDate) create entry (drcr: "CREDIT", lnamt: ttalpcst, lnamtcur: PLine.extCur, lnfuncamt: ttalpcst, lnfuncamtcur: PLine.extCur, acctnum: RecLedgerAccuntCr, acctname: RecAccuntNameCr, lndcrefidtyp: "ReceiveDelivery", lnpstdate: RecHdr.recEffDate) } } } Click Save. The Activate dialg bx displays. Infr GFC: Crprate Accunting Slutins Fundatin 65

66 Click Yes. 66 Curse intrductin

67 The fllwing explains each rule script line s purpse: Infr GFC: Crprate Accunting Slutins Fundatin 67

68 Check yur understanding Hw is the Jurnal Entry Template used in the creatin f a jurnal? Name the fur types f surce values that can be assigned t a jurnal entry attribute The settings in a jurnal entry template will apply t a transactinal business dcument. True r False. 68 Curse intrductin

69 Lessn 9: Setting up jurnal entry templates Estimated time 0.5 hur Learning bjectives After cmpleting this lessn, yu will be able t explain the benefits f and create a jurnal entry template. In this lessn yu will: Explain the purpse f a jurnal entry template in jurnal creatin. Set up a jurnal entry template. Tpics Jurnal entry templates setup Infr GFC: Crprate Accunting Slutins Fundatin 69

70 Jurnal entry templates A jurnal entry template is a setup page that is used t define the surce values fr each jurnal entry field. This setting applies prvides the similar values t every ccurrence f a transactinal dcument. Dem: Setting up jurnal entry templates Yur instructr will demnstrate hw t set up a jurnal entry template. Exercise 9.1: Set up a jurnal entry template. In this exercise, yu will set up a jurnal entry template. Exercise 9.1 steps Select Jurnal Entry Rule > Jurnal Entry Templates. The Jurnal Entry Template page pens. Select ReceiveDelivery in the Transactin field. Click Add. Define the first attribute: a. Select Header Fields in the Header/Line field. b. Select Ledger ID in the Name field. c. Select Fixed Value in the Type field. d. Type A in the Value field. e. Click Save. 5. Define the secnd attribute: a. Click Add. b. Select Header Fields in the Header/Line field. c. Select Ledger Type in the Name field. d. Select Fixed Value in the Type field. e. Type Actual in the Value field. f. Click Save. 6. Define the third attribute: 70 Curse intrductin

71 a. Click Add. b. Select Header Fields in the Header/Line field. c. Select Ledger Type List ID in the Name field. d. Select Fixed Value in the Type field. e. Type Ledger Type in the Value field. f. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 71

72 Check yur understanding Hw is the Jurnal Entry Template used in the creatin f a jurnal? Name the fur types f surce values that can be assigned t a jurnal entry attribute The settings in a jurnal entry template will apply t a transactinal business dcument. True r False. 72 Curse intrductin

73 Lessn 10: Cnfiguring dimensin cdes Estimated time 1.5 hurs Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f dimensin cde assignments. In this lessn yu will: Tpics Explain the features f a dimensin cde assignment. Describe the search template and cnfigure the expressins needed t derive dimensin cde assignments. Identify the specific rule script requirements fr assigning dimensins. Overview f dimensin cde assignment Required cnfiguratins fr a dimensin cde assignment: Search templates and expressins Rule script Infr GFC: Crprate Accunting Slutins Fundatin 73

74 Dimensin cde assignment A facility that allws yu t define dimensin cdes fr every transactin r transactin type. Dimensin cdes may be assigned by accunting entity, accunting bk r accunt number. Scenari Abrille Aut Parts has the fllwing dimensin cde structure fr the receiving transactin: Part class every item has a crrespnding part class which is defined in the Item Master dcument. Stre represents the warehuse lcatin frm the PO that is referenced by the receiving transactin. Cst cde represents the cst center attached t each line item f the receiving transactin. Cnsideratins: Cmpany 2628 (the GL cmpany) assigns dimensin cdes n accunting entity level. All jurnal entries fr the relevant transactin lines shuld include the abve dimensin cdes. In rder t setup the dimensin cdes, the fllwing need t be created first.: Fr Part class dimensin Search template t get the part class f an item frm Item Master. Expressin fr the abve search template. Fr Stre dimensin Attribute mapping f the warehuse lcatin f PO. Fr Cst cde dimensin Attribute mapping f the cst center cde f ReceiveDelivery. Dem: Setting up dimensin cde assignments Yur instructr will demnstrate hw t set up dimensin cde assignments. Exercise 10.1: Set up dimensin cde assignment In this exercise, yu will set up dimensin cde assignment fr a ReceiveDelivery transactin f cmpany Curse intrductin

75 Exercise 10.1 steps Select Master Data Setup > Dimensin Cde Assignments. The Dimensin Cde Assignment page pens. Select 2628 in the Accunting Entity field. Select Chart2628 in the Accunting Chart field. Select ReceiveDelivery in the Transactin field. Click the Filter buttn. Click Add. The Details frm activates. Define the surce value fr Part Class. a. Select 1 - Part Class in the Dimensin Type field. b. Type a value in the Transactin Type field, if necessary. The Transactin Type is any value that represents sub-types f the transactin. Nte: In this exercise, a Transactin Type is nt used, therefre, g the next step. c. Select Expressin in the Surce field. d. Select RecPartClass in the Expressin field. This is an expressin yu created in Exercise 6.6. e. Click Save. Define the surce value fr Stre. a. Click Add. b. Select 2 Stre in the Dimensin Type field. c. Select Attribute in the Surce field. d. Select PurchaseOrder in the Dcument field. e. Select PLine in the Mapping field. f. Select shiptlcwhs in the Attribute field. This is the attribute mapping f the warehuse lcatin f the PO. g. Click Save. Define the surce value fr Cst Cde. a. Click Add. b. Select 3 Cst Cde in the Dimensin Type field. c. Select Attribute in the Surce field. d. Select ReceiveDelivery in the Dcument field. e. Select RecItem in the Mapping field. f. Select itemclasscd in the Attribute field. This is the attribute mapping f the cst center cde f ReceiveDelivery g. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 75

76 Search templates and expressins fr dimensin cde assignment System-defined search template retrieves the setup in the dimensin cde assignment page. The fllwing are the system-defined search templates: getdimensincdelist getdimensincdelistbytranstype An expressin fr ne f these search templates is used in the rule script. It is assigned as a value f the dimensin cde attribute in the create entry statement. Dem: Creating an expressin fr getdimensincdelist Yur instructr will demnstrate hw t create an expressin fr getdimensincdelist. Exercise 10.2: Create an expressin fr getdimensincdelist In this exercise, yu will create an expressin fr getdimensincdelist. This is applicable t the dimensin cde assignment yu created in Exercise 10.1 which des nt use a transactin type. Exercise 10.2 steps Select Jurnal Entry Rule> Expressins. Select ReceiveDelivery in the Transactin field. Click Add. Type RecDimensinCdeList in the Name field. Select Search Template in the Type field. Define the Surce by fllwing these steps: Select (System-Defined) in the Master Data field. Select getdimensincdelist in the Search Template field. This is a pre-created search template. The Syntax displays getdimensincdelist(accchart, accentity, accnumber, xsdname, accbk) Define the Search Template Parameters by fllwing these steps. a. Prvide the argument fr accchart. The argument is an expressin: 76 Curse intrductin

77 Select Expressin in the Type field. Select RecAccChart in the Name field. This is the expressin which yu defined in Exercise 6.6. Click Add. The Parameters list bx displays RecAccChart. b. Prvide the argument fr accentity. The argument is the receiver accunting entity the rule setup. Select Rule Setup in the Type field. Select Receiver AE in the Value field. This refers t the receiver accunting entity selected in Exercise 8.2. Click Add. The Parameters list bx displays Rule.ruleRcvrErp. c. Prvide the argument fr accnumber. The argument is a fixed value: Select Fixed Value in the Type field. Type NULL in the Value field. Null is used since the dimensin cde assignment in Exercise 10.1 des nt use any accunt number. Click Add. The Parameters list bx displays NULL. d. Prvide the argument fr xsdname. The argument is a fixed value: Select Fixed Value in the Type field. Type ReceiveDelivery in the Value field. Click Add. The Parameters list bx displays ReceiveDelivery. e. Prvide the argument fr accbk. The argument is a fixed value: Click Save. Select Fixed Value in the Type field. Type NULL in the Value field. Null is used since the dimensin cde assignment in Exercise 10.1 des nt use any accunting bk. Click Add. The Parameters list bx displays NULL. Infr GFC: Crprate Accunting Slutins Fundatin 77

78 Rule script requirements fr dimensin cde assignment Expressin as surce values fr dimensin cde An expressin that is used as a surce value fr a dimensin cde in dimensin cde assignment is declared in the rule script, as fllws: as a value f a variable, and a value f the dimensin cde attribute in the createentry statement. Dem: Updating the rule script with dimensin cde references Yur instructr will demnstrate hw t update the rule script with dimensin cde references. Exercise 10.3: Update the rule script with dimensin cde references In this exercise, yu will mdify the rule script fr the Receiving Rule that yu created in Exercise 8.3. Yu will add the RecPartClass expressin used in dimensin cde assignment as the value f the variable dimcdset. Yu created the dimensin cde assignment in Exercise 10.1 Exercise 10.3 steps Nte: Ensure that yu are wrking n the Rules page fr this exercise. If nt, lg in fllwing Jurnal Entry Rule > Rules t pen the screen. Click the Script icn f ReceivingRule. Type set dimcdset = "". This creates the variable. Refer t the illustratin belw fr guidance n the placement. Type dimcdset = RecPartClass = "". This assigns the expressin, RecPartClass t the dimcdset variable. Refer t the illustratin belw fr guidance n the placement. Type jldimcd: RecDimensinCdeList in the create entry statement fr DEBIT. Refer t the illustratin belw fr guidance n the placement. Type jldimcd: RecDimensinCdeList in the create entry statement fr CREDIT. Refer t the illustratin belw fr guidance n the placement. Click Save. The Activate dialg bx displays. 78 Curse intrductin

79 Click Yes. set dimcdset = "" (step 2) set ttalpcst = "" create header (actgjrnlrefid: "JurnalType") fr every RecItem { fr every PLine { if(recitem.recpline == PLine.pLineNum){ dimcdset = RecPartClass (step 3) ttalpcst = PLine.unitPriceAmt * RecItem.receivedQty create entry (drcr: "DEBIT", lnamt: ttalpcst, lnamtcur: PLine.extCur, lnfuncamt: ttalpcst, lnfuncamtcur: PLine.extCur, acctnum: RecLedgerAccuntDr, acctname: RecAccuntNameDr, jldimcd: RecDimensinCdeList, (step 4) lndcrefidtyp: "ReceiveDelivery", lnpstdate: RecHdr.recEffDate) create entry (drcr: "CREDIT", lnamt: ttalpcst, lnamtcur: PLine.extCur, lnfuncamt: ttalpcst, lnfuncamtcur: PLine.extCur, acctnum: RecLedgerAccuntCr, acctname: RecAccuntNameCr, jldimcd: RecDimensinCdeList, (step 5) lndcrefidtyp: "ReceiveDelivery", lnpstdate: RecHdr.recEffDate) } } } } Infr GFC: Crprate Accunting Slutins Fundatin 79

80 Check yur understanding A part class dimensin is required fr purchase transactins. The value is based n the item s part class attribute frm the ItemMaster BOD. What is the type f value surce that can be assigned t achieve this requirement? a) Cde b) Expressin c) Attribute Dimensin Type fllws the structure defined in the Accunting Chart. True r False. In an enterprise that implements a standard dimensin structure acrss all business units, what is the mst applicable level f dimensin cde assignment in GFC? a) Entity level b) Accunt level c) Bk level Pick the three fields which are ptinal in a dimensin cde assignment setup. a) Accunting Entity b) Accunting Bk c) Accunting Chart d) Accunt Number e) Transactin f) Transactin type 80 Lessn 10: Cnfiguring dimensin cdes

81 Lessn 11: Viewing and reprcessing BODs Estimated time 0.5 hur Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f View page. In this lessn yu will: Describe the infrmatin displayed in the View page. Recgnize the different status indicatrs in the View page. Explain the use f jurnal cntrl. Reprcess transactinal BODs. Tpics Viewing and reprcessing Infr GFC: Crprate Accunting Slutins Fundatin 81

82 Viewing and reprcessing This tpic cvers identifying and describing f the infrmatin displayed in GFC s View page. This als includes discussin n hw t reprcess transactins. 82 Lessn 10: Cnfiguring dimensin cdes

83 Check yur understanding All BODs published t GFC are displayed in View page. True r False. An input transactin published t GFC has three applicable rules. During jurnal prcessing, nly ne rule generated an utput. The ther rules did nt create a jurnal because f rule script cnditins that were nt met. What is the inbx status icn? Match each f the fllwing icns with its utput jurnal type. The pssible jurnal types are: Out-f-Balance, Reversal, Balanced, With Balancing Entry. Item t define Screen An input transactin published t GFC has ne applicable rule. After generating the utput jurnal, the receiver applicatin rejected the dcument due t inactive ledger accunt. What is the inbx status icn? Infr GFC: Crprate Accunting Slutins Fundatin 83

84 Lessn 12: Operating GFC fr transactinal applicatin t general ledger integratin Estimated time 1.75 hurs Learning bjectives After cmpleting this lessn, yu will be able t describe hw the varius setups in GFC affect the generated jurnal dcument. In this lessn yu will: Tpics Verify the details f the utput jurnal dcument. Understand the change in utbx status. Integratin f a transactinal applicatin t the general ledger Acknwledge BOD 84 Lessn 12: Operating GFC fr transactinal applicatin t general ledger integratin

85 Integratin f a transactinal applicatin t the general ledger Transactins riginating frm a transactinal applicatin system are transfrmed int jurnal entries that will be sent t the general ledger system fr cnslidatin. Scenari Abrille Aut Parts uses an asset management applicatin t manage its inventry f spare parts. It integrates its transactins t a general ledger system that has imprved financial cnslidatin capability. The integratin f these applicatins is made thrugh the Glbal Financial Cntrller. As part f the nging business prcess, PO and receiving dcuments are published by the asset management applicatin t GFC. Yu, as the system accuntant mnitrs the flw in GFC input transactins are prcessed and jurnal entries are generated. Or, if errrs are encuntered, yu determine the cause and apply r crdinate the necessary crrective actins. Yu als verify the jurnal entries generated by GFC. Exercise 12.1: Send PO and ReceiveDelivery BODs In this exercise, yu will send PO and ReceiveDelivery BODs. Exercise 12.1 steps Nte: Ensure that yu are wrking n the emulatr. If nt, lg in fllwing Exercise 2.2, step 1. Part 1: Send the PO BOD Specify the fllwing: Type BATCH Dcument PurchaseOrder Flder Sync.PurchaseOrder Click Send. Part 2: Send the ReceiveDelivery BOD Specify the fllwing: Type BATCH Dcument ReceiveDelivery Flder Sync.ReceiveDelivery Click Send. Exercise 12.2: Viewing transactinal BODs In this exercise, yu will view the PO and ReceiveDelivery BODs sent in Exercise Infr GFC: Crprate Accunting Slutins Fundatin 85

86 Exercise 12.2 steps Nte: Ensure that yu are wrking n the assetmgttgl integratin. If nt, lg in fllwing Exercise 2.3. step Select View > BOD > Transactinal. The Dcuments: Transactinal page pens. 2. Click the Filter 3. Select Run Filter. The transactinal BODs display. Exercise 12.3: Verifying the results. In this exercise, yu will verify the status f the PurchaseOrder and ReceiveDelivery BODs and the resulting jurnal entry. Exercise 12.3 steps Nte: Ensure that yu are wrking n the View page. If nt lg in fllwing View > BODs > Transactinal. Select PO-2059 in the Dcument ID field. Verify the fllwing infrmatin: a. Blank in the Inbx Status field. b. PurchaseOrder in the Dcument field. c in the Accunting Entity. Select RD-8228 in the Dcument ID field. Verify the fllwing infrmatin: a. Success icn in the Inbx Status field. b. ReceiveDelivery in the Dcument field. c in the Accunting Entity. d. ReceivingRule in the Rule field. e. Cmpany in the Receiver Accunting Entity field. f. Warning icn in the Outbx Status field. Balanced status in the Jurnal Cntrl field. 86 Lessn 12: Operating GFC fr transactinal applicatin t general ledger integratin

87 Click the Jurnal Cntrl icn. Verify the infrmatin in jurnal entry lines 1 and 2: GL Accunt Cde GL Accunt Name Dimensin Cde (n hver) Transactin Currency Transactin Amunt Functinal Amunt Debit / Credit Inventry item PRTA, STO1, COST1 USD 4,500 4,500 DEBIT PO Receipt Accrual PRTA, STO1, COST1 USD 4,500 4,500 CREDIT Navigate the GFC setup pages t fill ut the table belw. Identify the name f ne r mre GFC setups that were used t arrive at the value fr the crrespnding field f jurnal entry line 1 nly. E.g., Fr search template getvaluename Put an n/a if the setup clumn is nt relevant t the particular jurnal entry field. Field Surce (BOD Name r CMD Name) Search Template Expressin Rule Jurnal Entry Template E.g. Debit / Credit n/a n/a n/a ReceivingRule n/a GL Accunt Cde GL Accunt Name Cntinue reviewing the jurnal cntrl and verify the summary infrmatin: Transactin Amunt Functinal Amunt Surce Amunt Ttal Debit 4,500 4,500 0 Ttal Credit 4,500 4,500 0 Net Amunt Infr GFC: Crprate Accunting Slutins Fundatin 87

88 Lessn 13: Managing cntent exprting and imprting Estimated time 0.75 hur Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f exprting and imprting cntent. In this lessn yu will: Tpics Explain the use and features f cntent management. Define cntent in GFC. Describe the key cncepts in exprt and imprt prcessing. List the tasks that must be perfrmed after imprt. Cntent imprt Accunting entities, inbx pller and master data BODs Check yur understanding 88 Lessn 13: Managing cntent exprting and imprting

89 Cntent imprt This tpic cvers imprting f a cntent using a previusly exprted cntent package. Cntent refers t the existing cnfiguratin and setup data frm an integratin. Every cntent package must always include the SurceSystemJurnalEntry dcument. Dem: Imprting a cntent Yur instructr will demnstrate hw t imprt a cntent package int a new integratin. Exercise 13.1: Imprt a cntent In this exercise, yu will imprt a cntent package with cnfiguratins and setup data fr the multi-bk integratin. Exercise 13.1 steps Select multibk frm the drp-dwn menu in the upper-right crner. Select Cntent Management > Imprt/Exprt Data. The Imprt/Exprt page pens. It displays Exprt, Imprt and Custmize Data tabs. Click the Imprt tab. Click the Flder icn in the File Lcatin field. A dialg bx displays fr brwsing files and flders. Select Lcal Disk (C:) > GFCTraining > Cntent flder. Select Multibk.zip file. Click the Open buttn. The lcatin and name f the cntent package ppulates the File Lcatin. Click the Imprt icn. Click Yes n the cnfirmatin dialg bx. A success dialg bx displays after imprt. It lists the dcuments imprted int the multibk integratin. Cntent package is the exact.zip file created by the GFC exprt functinality. It shuld nt be mdified. Infr GFC: Crprate Accunting Slutins Fundatin 89

90 Tasks after imprting a cntent After perfrming imprt f cntent, cnfiguratins are perfrmed in GFC prir t prcessing transactins: Inbx pller is activated Applicable master data setups are cnfigured Update sender and receiver accunting entity in rules setup page Activate the rule Mdify the cntent, if needed Exercise 13.2: Register accunting entities In this exercise, yu will register accunting entities 3010 (the subsidiary) and PA1 (the parent). Exercise 13.2 steps Ntes: Fllw the steps in Exercise 3.1 t register the accunting entities. Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Refer t Appendix A: Exercise data reference fr the accunting entities used in this exercise. Exercise 13.3: Assciate an accunting entity t an integratin In this exercise, yu will assciate Cmpany 3010 and PA1 t the multibk integratin. Exercise 13.3 steps Ntes: Fllw the steps in Exercise 3.2 t assciate accunting entities t an integratin. Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Refer t Appendix A: Exercise data reference fr the accunting entities used in this exercise. Exercise 13.4: Map sender and receiver accunting entities In this exercise, yu will map 3010 as the sender and PA1 as the receiver accunting entity. Exercise 13.4 steps Nte: Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step Lessn 13: Managing cntent exprting and imprting

91 Select Master Data Setup > Accunting Entity Mapping. The Accunting Entity Mapping page pens. Click Add. Select Cmpany in the Sender field. This is the accunting entity that is the surce f the input jurnal entry BODs. Select Cmpany PA1 PA1 in the Receiver field. This is the accunting entity that is the destinatin f the jurnal entry. Click Save. Exercise 13.5: Activate the inbx pller In this exercise, yu will activate the inbx pller. Exercise 13.5 steps Nte: Fllw the steps Exercise 2.1 steps 2-4 t activate the inbx pller. Exercise 13.6: Publish master data BODs In this exercise, yu will send the AccuntingBkDefinitin, AccuntingChart and ChartOfAccunts fr accunting entities 3010 and PA1. Yu will als send AccuntingJurnal fr accunting entity 3010 and CurrencyExchangeRateMaster, CurrencyRateType, FinancialCalendar and Lcatin fr accunting entity PA1. Exercise 13.6 steps Ntes: Fllw the steps in Exercise 6.4 t publish master data BODs. Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Refer t Appendix A: Exercise data reference fr the master data BODs used in this exercise. Exercise 13.7: Assign errr suspense accunt In this exercise, yu will assign an errr suspense fr accunting entity PA1 nw that the ChartOfAccunts BODs are published. Exercise 13.7 steps Nte: Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Select Master Data Setup > Accunting Entity. Select Cmpany PA1 PA1 n the data grid. Click Balancing Entry. Select ledger accunt number in the Errr Suspense Accunt field. Infr GFC: Crprate Accunting Slutins Fundatin 91

92 Click Save. 92 Lessn 13: Managing cntent exprting and imprting

93 Check yur understanding Which amng the fllwing is nt included in a cntent package? a) Dcument registratins b) Related search templates and expressins c) Accunting entity registratin d) Rules During imprting f cntent, the destinatin integratin must have the same GFC versin as that f the surce integratin. True r False. Infr GFC: Crprate Accunting Slutins Fundatin 93

94 Lessn 14: Managing cntent custmizing imprted cntent Estimated time 0.75 hur Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f custmizing and restring cntent. In this lessn yu will: Tpics Explain the key cncepts in custmizing an imprted cntent. Revert custmizatin t restre an imprted cntent. Describe the features f Custmized Data tab. Identify the cnsideratins t ther data setup as a result f custmizatin. Custmize and restre functinality Check yur understanding 94 Lessn 14: Managing cntent custmizing imprted cntent

95 Custmize and restre functinality Custmize is an ptin in GFC that allws fr mdificatins t selected imprted cntent. Dem: Custmizing imprted cntent and reverting custmizatin Yur instructr will demnstrate hw t custmize an imprted jurnal entry template. Exercise 14.1: Custmize imprted cntent In this exercise, yu will custmize an imprted jurnal entry template fr Entered Audit Name field. Exercise 14.1 steps Nte: Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Select Jurnal Entry Rule > Jurnal Entry Templates. Select SurceSystemJurnalEntry in the Transactin field. Click the Header Fields tab. Select Entered Audit Name. The Details frm displays the details f the Entered Audit Name in a disabled frmat: Type is Attribute Mapping is JeHead Attribute is entauditname Click the Custmize buttn. The Type, Mapping and Attribute fields f the Details frm activate. Nte: Clicking Custmize in Jurnal Entry Templates activates nly the editable fields f the Details frm, which depend n the type f recrd. Fr example, an Expressin type has editable fields f Type and Name. Define the new value fr Entered Audit Name by fllwing these steps: a. Select Fixed Value in the Type field. b. Type (yur name) in the Name field. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 95

96 Exercise 14.2: Revert custmizatin thrugh restre ptin In this exercise, yu will restre the imprted versin f the jurnal entry template fr Entered Audit Name field. Exercise 14.2 steps Nte: Ensure that yu are wrking n the Jurnal Entry Templates page. If nt, lg in fllwing Jurnal Entry Rules > Jurnal Entry Templates. Select SurceSystemJurnalEntry in the Transactin field. Click the Header Fields tab. Select Entered Audit Name. The Details frm displays the details f the Entered Audit Name with the data yu entered in Exercise 14.1, step 6. Click Restre buttn. The Restre frm imprt dialg bx displays. It shws the cmparisn f the custmized cntent with the latest imprted versin fr Entered Audit Name field. Click Restre in the dialg bx. The latest imprted versin f the jurnal entry template displays in the data grid. Refer t Exercise 14.1, step Lessn 14: Managing cntent custmizing imprted cntent

97 Check yur understanding What are the imprted recrds that can be mdified using the custmize ptin? _ Restre ptin will retrieve the imprted versin f a recrd. Fllwing the series f cnfiguratins shwn belw fr a GFC cntent, identify the value assigned and displayed in the Jurnal Entry Templates fr the Jurnal Line Year field after imprting the secnd versin f cntent package. Transactin Field Update 1 Imprt (v1) Update 2 Custmize SurceSystemJurnalEntry JurnalLineYear Update 3 Imprt (v2) Type Attribute Expressin Attribute Value JeLine.lnYear FinCalYear JeLine.lnYear Infr GFC: Crprate Accunting Slutins Fundatin 97

98 Lessn 15: Cnfiguring general ledger mapping chart f accunts Estimated time 0.75 hur Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f general ledger mapping, including chart f accunts mapping. In this lessn yu will: Tpics Explain the features f general ledger mapping. Describe the setups invlved in general ledger mapping, including chart f accunts mapping. List the referenced master data BODs. Identify the system-defined search templates t retrieve infrmatin frm general ledger mapping and chart f accunts mapping. Identify specific rule script requirement fr chart f accunts mapping setup. General ledger mapping Chart f accunts and allcatin rates Check yur understanding 98 Lessn 15: Cnfiguring general ledger mapping chart f accunts

99 General ledger mapping Define mappings f sender and receiver accunting bk and accunting chart, in additin t accunting entity t enable transfrmatin f ledger accunts, amunts and currencies. This is perfrmed in the General Ledger Mapping mdule. Dem: Creating a general ledger mapping Yur instructr will demnstrate hw t create a general ledger mapping fr a multi-bk slutin. Exercise 15.1: Create a general ledger mapping In this exercise, yu will create a general ledger mapping f accunting entity 3010 t accunting entity PA1, including the accunting entities respective accunting bks and charts. Exercise 15.1 steps Nte: Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Select Master Data Setup > General ledger mapping. The General Ledger Mapping page pens. Click Add. Define the surce f the transactins by fllwing these steps: a. Select 3010 in the Frm Accunting Entity field. b. Select Actual in the Frm Accunting Bk field. c. Select Chart3010 in the Frm Accunting Chart field. Define the destinatin f the transactins by fllwing these steps: a. Select PA1 in the T Accunting Entity field. b. Select Actual in the T Accunting Bk field. c. Select ChartPA1 in the T Accunting Chart field. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 99

100 Map chart f accunts and assign allcatin rates Cnvert ledger accunts f input transactins thrugh ne t ne, ne t many, r many t ne mapping schemes. Allcatin rates are used t represent the percentage f amunt t be allcated frm the surce accunt t the destinatin accunt. Dem: Mapping chart f accunts and assigning allcatin rates Yur instructr will demnstrate hw t map chart f accunts and assign allcatin rates. Exercise 15.2: Map chart f accunts and assign allcatin rates In this exercise, yu will map varius chart f accunts with varied allcatin rates. Exercise 15.2 steps Nte: Refer t Appendix A: Exercise data reference fr the chart f accunts mapping and allcatin rates used in this exercise. Click the Accunts link. The Chart f Accunts Mapping page pens. Click Add. Select Operatin Csts in the Frm Accunt field. Nte: Belw the Frm Accunt field is the Ttal Mapped Rate field that displays the accumulated allcatin rate mapped fr the same surce accunt. This rate must nt exceed Type in the Allcatin Rate (%) field. Select General Csts in the T Accunt field. Click Save. 100 Lessn 15: Cnfiguring general ledger mapping chart f accunts

101 Check yur understanding Accunts can be mapped as many-t-ne r ne-t-many. True r False. In a ne-t-many mapping, the sum f allcatin rates f each Frm accunt must be 100% r less. True r False. What business dcument des the Chart f Accunts Mapping reference? a) Mapping BOD b) ChartOfAccunts c) AccuntingChart Infr GFC: Crprate Accunting Slutins Fundatin 101

102 Lessn 16: Cnfiguring general ledger mapping currency rate type assignment Estimated time 0.5 hur Learning bjectives After cmpleting this lessn, yu will be able t describe the benefits and features f currency rate type assignments. In this lessn yu will: Tpics Explain the cncepts behind currency rate type assignment. List the referenced master data BODs fr currency rate type assignment. Describe hw t assign currency rate types. Describe hw currency rate type assignment is used t cnvert amunts. Currency rate type and accunting jurnal Sender and receiver infrmatin fr an imprted rule Check yur understanding 102 Lessn 15: Cnfiguring general ledger mapping chart f accunts

103 Currency rate type and accunting jurnal Currency Rate Type Assignment page identifies the currency rate type fr each applicable accunting jurnal type. The exchange rates fr cnversin f jurnal amunts are based n the assigned currency rate types. Dem: Assigning currency rate type t accunting jurnal Yur instructr will demnstrate hw t assign currency rate type t accunting jurnal. Exercise 16.1: Assign currency rate type t accunting jurnal In this exercise, yu will assign currency rate type INT t accunting jurnal Primary Bk. Exercise 16.1 steps Ntes: Ensure that yu are wrking n the General Ledger Mapping page. If nt, lg in fllwing Master Data Setup > General ledger mapping t pen the screen. Click the Currency Rate Types link f the 3010:Actual PA1:Actual. The Currency Rate Type Assignment page pens. Click Add. Select Primary Bk - Multi-Bks Primary Bk in the Frm Accunting Jurnal field. Select INT - INT Rate Type in the Currency Rate Type field. Click Save. Infr GFC: Crprate Accunting Slutins Fundatin 103

104 Sender and receiver infrmatin fr an imprted rule As part f the remaining cnfiguratins that must be perfrmed after imprt f cntent, sender and receiver infrmatin must be defined fr an imprted rule. This refers t the sender and receiver accunting entities, receiver accunting bk, lcatin type and lcatin, if applicable. Dem: Defining sender and receiver infrmatin fr an imprted rule Yur instructr will demnstrate hw t define sender and receiver infrmatin fr an imprted rule. Exercise 16.2: Define sender and receiver infrmatin f an imprted rule In this exercise, yu will define Cmpany 3010 as the sender accunting entity and Cmpany PA1 as the receiver accunting entity. In additin, yu will define Actual as the receiver accunting entity, Site as the receiver lcatin type and Sund Factry as the receiver lcatin. Exercise 16.2 steps Nte: Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Select Jurnal Entry Rule > Rules. Select LN_with_Currency_Cnversin in the data grid. Define the sender and receiver infrmatin by fllwing these steps: a. Select Cmpany in the Sender Accunting Entity field. b. Select Cmpany PA1 - PA1 in the Receiver Accunting Entity field. c. Select Actual in the Receiver Accunting Bk field. d. Select Site in the Receiver Lcatin Type field. e. Select Sund Factry - Cmpany PA1 in the Receiver Lcatin field. Nte: Receiver Accunting Bk, Lcatin Type and Lcatin are ptinal fields. These fields can be left blank when they are nt applicable t a jurnal entry prcessing rule. Click Save. 104 Lessn 15: Cnfiguring general ledger mapping chart f accunts

105 Exercise 16.3: Activate a rule In this exercise, yu will activate the LN_with_Currency_Cnversin rule. Exercise 16.3 steps Nte: Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Select Jurnal Entry Rule > Rules. Select LN_with_Currency_Cnversin n the data grid. Click Activate. The Activate dialg bx displays. Click Yes. The Active rule status displays. Infr GFC: Crprate Accunting Slutins Fundatin 105

106 Check yur understanding What are the master data BODs used in currency rate type assignment? Match each f the fllwing return value with its surce GFC setup r business dcument. The pssible surce GFC setup r business dcument are: Expressins page (frmula), Currency Rate Type Assignments page, CurrencyExchangeRateMaster BOD and AccuntingBkDefinitin BOD. Return value Currency rate type Target currency Exchange rate Cnverted amunt GFC setup r business dcument In the expressin t get the exchange rate frm CurrencyExchangeRateMaster, the parameter currency rate type ID (curratetypeid) shuld be assigned the fllwing argument: a) Expressin: BkCurrency b) Expressin: BkCurrencyRate c) Expressin: BkCurrencyRateType 106 Lessn 15: Cnfiguring general ledger mapping chart f accunts

107 Lessn 17: Operating GFC fr multi-bk slutin Estimated time 2 hurs Learning bjectives After cmpleting this lessn, yu will be able t describe hw the varius setups in GFC affect the generated jurnal dcument. In this lessn yu will: Tpics Verify the details f the utput jurnal dcument. Mdify related GFC cnfiguratins fr jurnal transactin prcessing Jurnal transactin prcessing fr multi-bk slutin Mdificatins t GFC cnfiguratins Infr GFC: Crprate Accunting Slutins Fundatin 107

108 Jurnal transactin prcessing fr multi-bk slutin This tpic includes publishing f simulated SurceSystemJurnalEntry BOD frm ne accunting bk t anther accunting bk. The exercises that were cmpleted frm previus tpics are ging t be used as the setup data f this exercise. Participants must be able t relate these setups t the resulting Jurnal Entry. The cntext f this activity is the scenari where GFC transfrms ledger accunts, amunts and accunting perids. Scenari High level diagram fr perating GFC in a multi-bk scenari Abrille Investments Cmpany (AIC), a US-based financial services, was recently acquired by Abrille Crpratin as its subsidiary. Abrille Crpratin is a glbal investments firm which requires that its subsidiaries reprt its financial transactins based n crprate chart f accunts, currency and calendar fr cnslidatin purpses. Because f the acquisitin, AIC has t maintain multiple bks in its general ledger applicatin, ne fr internal and ne fr crprate reprting. Integrating with Infr GFC, AIC was able t extend its general ledger functinality t cnfrm t these disparate reprting requirements. The fllwing accunting entities, each having its wn accunting bk, were setup in the general ledger applicatin t represent the tw reprting requirements: Abrille Investments Cmpany Accunting Entity cde: 3010 Abrille Crpratin - Accunting Entity cde: PA1 INPUT TRANSACTION 108 Lessn 17: Operating GFC fr multi-bk slutin

109 The jurnal transactin recrded in the accunting bk fr internal reprting is transfrmed thrugh varius rules and cnfiguratins in GFC. The utput jurnal is published t anther accunting bk fr crprate reprting. JOURNAL ENTRIES Ledger Accunts The accunt number t be used in the utput jurnal is based n a mapping f chart f accunts that prvides the crrespnding destinatin accunt number fr every surce accunt number. Amunt and Currency The amunt t be psted is based n the allcated input jurnal amunt. The resulting amunt is then cnverted t cnfrm t the base currency f the receiver accunting bk. Accunting Perid The accunting perid is als transfrmed based n the financial calendar f the receiver accunting bk. Dimensin Cdes The dimensins are cpied frm the input jurnal transactin. N transfrmatins are required. Exercise 17.1: Send SurceSystemJurnalEntry BOD thrugh the emulatr In this exercise, yu will send a SurceSystemJurnalEntry BOD thrugh the emulatr. Exercise 17.1 steps Launch the emulatr tl by fllwing Exercise 2.2 step 1. Specify the fllwing: Type BATCH Dcument SurceSystemJurnalEntry Flder Sync.SurceSystemJurnalEntry Click Send. Infr GFC: Crprate Accunting Slutins Fundatin 109

110 Exercise 17.2: Verifying the results In this exercise, yu will verify the prcessed SurceSystemJurnalEntry BOD with transfrmatins n accunt, amunt, currency and accunting perid. Exercise 17.2 steps Nte: View the BODs in GFC by fllwing View > BOD > Transactinal. Ensure that yu are wrking n the multibk integratin Select SSJE-0108 in the Dcument ID field. Verify the fllwing infrmatin: Success icn in the Inbx Status field. SurceSystemJurnalEntry in the Dcument field in the Accunting Entity field. LN_with_Currency_Cnversin in the Rule field. Cmpany PA1 PA1 in the Receiver Accunting Entity field. Warning icn in the Outbx Status field. Balanced status in the Jurnal Cntrl field. Click the Jurnal Cntrl icn. Verify the infrmatin in jurnal entry lines 1, 2 and 3: GL Accunt Cde GL Accunt Name Dimensin Cde (n hver) Transactin Currency Transactin Amunt Functinal Amunt Debit / Credit General Csts F10702 EUR DEBIT Administrative Csts F10702 EUR DEBIT Cash F10702 EUR CREDIT Click the View link in the Jurnal Entry Output field. Verify the fllwing infrmatin: EUR base currency cde in SurceSystemJurnalEntry/JurnalEntryHeader/BaseJurnalEntryHeader/FunctinalAmunt@currencyID field. 110 Lessn 17: Operating GFC fr multi-bk slutin

111 8 accunting perid ID in the first jurnal entry line s SurceSystemJurnalEntry/JurnalEntryLine/SurceAccuntingDate/PeridID field. Navigate the GFC setup pages t fill ut the table belw. Identify the name f ne r mre GFC setups that were used t arrive at the value fr the crrespnding field f jurnal entry line 1 nly. E.g., Fr search template getvaluename Put an n/a if the setup clumn is nt relevant t the particular jurnal entry field. Field E.g. Functinal Amunt GL Accunt Cde Transactin Amunt Surce (BOD Name r Master Data Setup page) Chart f Accunts Mapping (fr allcatin rate) Currency Rate Type Assignment (fr currency cnversin) AccuntingBk- Definitin CurrencyExchange- RateMaster Search Template Expressin Rule getcurrencyratetype getcurrency getcurrencyrate BkAccuntNumber- List BkCurrencyRate- Type BkCurrency BkCurrencyRate n/a n/a TargetFunctinalAmt Chart f Accunts Mapping Chart f Accunts Mapping (fr allcatin rate) Currency Rate Type Assignment (fr currency cnversin) System-Defined Search Template getacquireraccunt NumberList BkAccuntNumber List getacquireraccunt- NumberList getacquireraccunt- NumberList getcurrencyratetype BkAccuntNumber- List BkCurrencyRate- Type Infr GFC: Crprate Accunting Slutins Fundatin 111 LN_with_Currency_- Cnversin LN_with_Currency_- Cnversin LN_with_Currency_- Cnversin Jurnal Entry Template n/a n/a n/a

112 Field Surce (BOD Name r Master Data Setup page) Search Template Expressin Rule Jurnal Entry Template AccuntingBk- Definitin getcurrency BkCurrency CurrencyExchange- RateMaster getcurrencyrate BkCurrencyRate n/a n/a TargetFunctinalAmt Cntinue reviewing the jurnal cntrl and verify that the summary displays the fllwing infrmatin: Transactin Amunt Functinal Amunt Surce Amunt Ttal Debit Ttal Credit Net Amunt Lessn 17: Operating GFC fr multi-bk slutin

113 Mdificatins t GFC cnfiguratin The currency cde used frm earlier scenari was retrieved frm the AccuntingBkDefinitin BOD, accrding t the cnfiguratins frm the imprted cntent package. In the succeeding exercises, yu will mdify the GFC cnfiguratins such that the surce f currency cde is nw retrieved frm the AccuntingEntity BOD. Quick guide t GFC setup requirements in perfrming the succeeding exercises: 1. Create a new search template and regenerate AccEntity BOD. T retrieve the base currency frm AccEntity BOD. 2. Create a new expressin. 3. Custmize existing expressins. 4. Custmize existing rule script. T retrieve the base currency frm AccEntity BOD using the newly created search template. Custmize related expressins affected by the change in surce f base currency: BkCurrencyRate used t retrieve the exchange rate numeric fr cnversin f jurnal amunts frm surce currency t the target currency. One f the arguments in this expressin is the base currency cde. TargetFunctinalAmt used t calculate the cnverted jurnal amunt using the exchange rate numeric retrieved frm BaseCurrencyRate expressin. Custmize rule script t replace the expressin fr retrieving base currency. Exercise 17.3: Create a search template and re-generate the master data In this exercise, yu will create a search template fr AccuntingEntity BOD and regenerate the AccEntity registratin. Exercise 17.3 steps Nte: Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Select Dcument > BOD. Click Search Templates link f AccEntity. The Search Templates fr: ItemMaster page pens. Click Add. Type getaebasecur in the Name field. Select basecur in the Search Result field. Define the parameters by fllwing these steps: a. Select p_accentid in the Attribute field. b. Click Add. Infr GFC: Crprate Accunting Slutins Fundatin 113

114 Define the filters by fllwing these steps: a. Select p_accentid in the Attribute 1 field. b. Select == in the Relatinal Operatr field. c. Select accentid in the Attribute 2 field. d. Click Add. Click Save. Generate the AccEntity registratin by fllwing Exercise 6.2 steps 2-3. Exercise 17.4: Create an expressin fr getaebasecur In this exercise, yu will create an expressin fr getaebasecur created in Exercise Exercise 17.4 steps Nte: Ensure that yu are wrking n the multibk integratin. If nt, lg in fllwing Exercise 2.3, step 1. Select Jurnal Entry Rule > Expressins. Select SurceSystemJurnalEntry in the Transactin field. Click Add. Type AeCurrency in the Name field. Select Search Template in the Type field. Define the Surce by fllwing these steps: Select AccEntity in the Master Data field. Select getaebasecur in the Search Template field. The Syntax displays getaebasecur(p_accentid). Define the Search Template Parameters by fllwing these steps: Prvide the argument fr accchart. The argument is a rule setup: a. Select Rule Setup in the Type field. b. Select Receiver AE in the Value field. This refers t the Receiver Accunting Entity fr LN_with_Currency_Cnversin rule. c. Click Add. The Parameters list bx displays Rule.ruleRcvrErp. Click Save. Exercise 17.5: Custmize a related expressin In this exercise, yu will custmize the expressin BkCurrencyRate that cntains an argument BkCurrency fr the p_targetcur parameter. This argument must be replaced with the new expressin AeCurrency. Exercise 17.5 steps Nte: Ensure that yu are wrking n the Expressins page. If nt, lg in fllwing Jurnal Entry Rule > Expressins. 114 Lessn 17: Operating GFC fr multi-bk slutin

115 1. Select SurceSystemJurnalEntry in the Transactin field. 2. Select BkCurrencyRate in the data grid. 3. Click Custmize in the Details frm. 4. Replace the argument fr p_targetcur parameter by fllwing these steps: a. Select AccBkDef.getCurrency(Rule.ruleRcvrActgBk,Rule.ruleRcvrErp) frm the list bx. This refers t the expressin BkCurrency assigned as the argument fr p_targetcur. b. Click Remve. c. Remve the succeeding arguments frm the list bx: Select SysMethdService.getCurrencyRateType(JhJurnalId.jurnalAccEnt, JeHead.ledgerBkIns,JeHead.actgJrnlRefId,Rule.ruleRcvrErp, Rule.ruleRcvrActgBk). This refers t the expressin BkCurrencyRateType assigned as the argument fr p_curratetypeid. Click Remve. Select JeLine.lnPstDate. This refers t the attribute assigned as the argument fr p_startdate. Click Remve. Select Rule.ruleRcvrErp. This refers t the rule setup assigned as the argument fr p_xchgrateacctent. Click Remve. 5. Define the updated argument fr p_targetcur by fllwing these steps: a. Select Expressin in the Type field. b. Select AeCurrency in the Name field. c. Click Add. The Parameters list bx displays the statement fr AeCurrency expressin. i. Re-enter the succeeding arguments by fllwing these steps: Fr the parameter, p_curratetypeid: Select Expressin in the Type field. Select BkCurrencyRateType in the Name field. Click Add. The Parameters list bx displays the statement fr BkCurrencyRateType expressin. Fr the parameter, p_startdate: Select Attribute in the Type field. Select JeLine in the Mapping field. Select lnpstdate in the Attribute field. Click Add. The Parameters list bx displays JeLine.lnPstDate. Fr the parameter, p_xchgrateacctent: 4. Click Save. Select Rule Setup in the Type field. Select Receiver AE in the Value field. Click Add. The Parameters list bx displays Rule.ruleRcvrErp. Infr GFC: Crprate Accunting Slutins Fundatin 115

116 Exercise 17.6: Custmize a related expressin In this exercise, yu will custmize the expressin TargetFunctinalAmunt that cntains an perand BkCurrencyRate as a result f the changes perfrmed in Exercise Exercise 17.6 steps Nte: Ensure that yu are wrking n the SurceSystemJurnalEntry transactin in the Expressins page. If nt, lg in fllwing Exercise 17.4 steps 1-2. Select TargetFunctinalAmunt in the data grid. Click Custmize in the Details frm. Ntice that the perand BkCurrencyRate in the Statement bx still displays the argument fr the parameter p_targetcur as BkCurrency. Re-enter the expressin BkCurrencyRate t reflect the updated argument by fllwing these steps: a. Place the cursr at the end f the BkCurrencyRate perand. b. Click Clear buttn nce. The Statement bx displays the remaining perand JeLine.lnFuncAmt *. c. Select Expressin in the Operand Type field. d. Select BkCurrencyRate in the Name field. e. Click Add. The Statement bx displays BkCurrencyRate expressin with the updated argument fr p_targetcur as AeCurrency. Click Save. 116 Lessn 17: Operating GFC fr multi-bk slutin

117 Exercise 17.7: Custmize a related expressin In this exercise, yu will custmize the rule script fr LN_with_Currency_Cnversin t replace the expressin BkCurrency with AeCurrency. Exercise 17.7 steps Select Jurnal Entry Rule > Rules. Select LN_with_Currency_Cnversin in the data grid. Click Custmize in the Details frm. Click Save. Click the rule script icn fr LN_with_Currency_Cnversin. Replace the existing expressin BkCurrency with AeCurrency by fllwing these steps: a. Lcate the expressin BkCurrency in the rule script. The statement appears as set acquirerbkcur = BkCurrency b. Replace with the new expressin AeCurrency. Click Save. Click Yes in the cnfirmatin dialg bx t re-activate the rule script. Exercise 17.8: Send SurceSystemJurnalEntry BOD In this exercise, yu will send a new SurceSystemJurnalEntry BOD thrugh the emulatr. The dcument will be prcessed based n the mdified cnfiguratins in GFC. Exercise 17.8 steps Nte: Ensure that yu are wrking n the emulatr. If nt, lg in fllwing Exercise 2.2, step 1. Specify the fllwing: Type BATCH Dcument SurceSystemJurnalEntry Flder Sync.SurceSystemJurnalEntry Click the Send buttn. Infr GFC: Crprate Accunting Slutins Fundatin 117

118 Exercise 17.9: Verifying the results In this exercise, yu will verify the prcessed SurceSystemJurnalEntry BOD with transfrmatins n accunt, amunt, currency and accunting perid. Exercise 17.9 steps Nte: View the BODs in GFC by fllwing View > BOD > Transactinal. Ensure that yu are wrking n the multibk integratin. Select SSJE-0108 in the Dcument ID field. Verify the fllwing infrmatin: Success icn in the Inbx Status field. SurceSystemJurnalEntry in the Dcument field in the Accunting Entity field. LN_with_Currency_Cnversin in the Rule field. Cmpany PA1 PA1 in the Receiver Accunting Entity field. Warning icn in the Outbx Status field. Balanced status in the Jurnal Cntrl field. Click the Jurnal Cntrl icn. Verify the infrmatin in jurnal entry lines 1 and 2: GL Accunt Cde GL Accunt Name Dimensin Cde (n hver) Transactin Currency Transactin Amunt Functinal Amunt Debit / Credit Wages and Salaries F10702 EUR DEBIT Cash F10702 EUR CREDIT Click the View link in the Jurnal Entry Output field. Verify the fllwing infrmatin: EUR base currency cde in SurceSystemJurnalEntry/JurnalEntryHeader/BaseJurnalEntryHeader/FunctinalAmunt@currencyID field. 8 accunting perid ID in the first jurnal entry line s SurceSystemJurnalEntry/JurnalEntryLine/SurceAccuntingDate/PeridID field. Navigate the GFC setup pages t fill ut the table belw. Identify the name f ne r mre GFC setups that were used t arrive at the value fr the crrespnding field f jurnal entry line 2 nly. E.g., Fr search template getvaluename 118 Lessn 17: Operating GFC fr multi-bk slutin

119 Put an n/a if the setup clumn is nt relevant t the particular jurnal entry field. Field Surce (BOD Name r Master Data Setup page) Search Template Expressin Rule Jurnal Entry Template E.g. Functinal Amunt GL Accunt Cde Transactin Amunt Chart f Accunts Mapping (fr allcatin rate) Currency Rate Type Assignment (fr currency cnversin) getacquireraccunt- NumberList getcurrencyratetype BkAccuntNumber- List BkCurrencyRate- Type AccuntingEntity getaecurrency AeCurrency CurrencyExchange- RateMaster getcurrencyrate BkCurrencyRate n/a n/a TargetFunctinalAmt Chart f Accunts Mapping Chart f Accunts Mapping (fr allcatin rate) Currency Rate Type Assignment (fr currency cnversin) System-Defined Search Template getacquireraccunt NumberList getacquireraccunt- NumberList BkAccuntNumber List BkAccuntNumber- List getcurrencyratetype BkCurrencyRate- Type AccuntingEntity getaecurrency AeCurrency LN_with_Currency_- Cnversin LN_with_Currency_- Cnversin LN_with_Currency_- Cnversin n/a n/a n/a CurrencyExchange- RateMaster getcurrencyrate BkCurrencyRate Infr GFC: Crprate Accunting Slutins Fundatin 119

120 Field Surce (BOD Name r Master Data Setup page) Search Template Expressin Rule Jurnal Entry Template n/a n/a TargetFunctinalAmt Cntinue reviewing the jurnal cntrl and verify that the summary displays the fllwing infrmatin: Transactin Amunt Functinal Amunt Surce Amunt Ttal Debit Ttal Credit Net Amunt Lessn 17: Operating GFC fr multi-bk slutin

121 Curse summary Estimated time 5 minutes Learning bjectives Nw that yu have cmpleted this curse, yu shuld be able t: Explain the purpse f each mdule f the Glbal Financial Cntrller. Use and cnfigure the Glbal Financial Cntrller fr an integratin slutin. Infr GFC: Crprate Accunting Slutins Fundatin 121

122 Appendix Appendix A: Exercise data reference 122 Appendix