DEPARTMENT OF SPECIAL SERVICES FY2015 GENERAL FUND BUDGET REQUEST TO COUNTY COUNCIL

Transcription

1 DEPARTMENT OF SPECIAL SERVICES FY2015 GENERAL FUND BUDGET REQUEST TO COUNTY COUNCIL April 28, 2014

2 Department of Special Services FY 2015 General Fund MISSION The Department's main goal is to maximize services to County Residents as efficiently as possible. The Department is responsible for all buildings, parkland, vehicles and equipment, sanitary sewer and stormwater infrastructure lines, pump stations and treatment plants. The Department strives to offer residents beautiful places to enjoy their leisure, keep County vehicles in optimum working condition, provide clean and safe facilities such as libraries, adult activity centers and recreation centers as well as to protect the environment through maintenance of a countywide sewer system and managing a storm water program. General Fund for Special Services Positions positions are Capital Funded DIVISIONS Administration 18.5 Positions Internal Services 140 Positions.85 of a position is Capital Funded Engineering 36 Positions positions are Capital Funded Programs Administration -9.5 Fiscal - 9 PROGRAMS Programs Administration 6 Fleet 32 Facility Maintenance 36 Property Maintenance - 66 Programs Administration Administration Project Project Management Management Planning Planning Environmental Compliance /32

3 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 BUDGET PRESENTATION - GENERAL FUND FY2008 Approved through FY2015 Requested $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- FY2008 Approved FY2009 Approved FY2010 Approved FY2011 Approved FY2012 Approved FY2013 Approved FY2014 Approved FY2015 Requested Special Services $17,661,155 $17,634,267 $16,187,503 $18,470,892 $17,979,077 $15,419,448 $15,518,511 $16,278,028 % Change over PY % -0.15% -8.20% 14.11% -2.66% % 0.64% 4.89% FY2013 restated to reflect movement of equipment replacement to the Capital Budget. FY2014 Approved Budget has been restated to reflect the transfer of Carousel to Community Services and the Budget Amemndment passed by Council in January 2014 returning $580,407 to Salaries and Benefits 3/32

4 Administration 10% Engineering 7% Internal Services Admin 2% Fleet Operations 28% NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 BUDGET PRESENTATION - GENERAL FUND Facilities Maintenance 26% FY2015 Division Requested Administration $2,519,724 Internal Services Admin 575,352 Fleet Operations 7,284,282 Facilities Maintenance 6,935,048 Property Maintenance 6,947,785 Engineering 1,952,201 Total Special Services Budget: $26,214,392 Less IGS Credits (Fleet Charges) (9,936,364) Recommended Budget $16,278,028 Property Maintenance 27% FY2015 Object Level Requested Personnel Costs $15,168,994 Comm/Utilities 1,254,349 Materials and Supplies 3,600,946 Contractual Svcs 2,803,673 IGS Costs 2,055,996 Grants/Fixed Charges 885,000 Equipment 413,192 Other 32,242 Total Budget $26,214,392 Less: IGS Credits (Fleet Charges) (9,936,364) Recommended Budget $16,278,028 Equipment 1% Grants/Fixed Charges 3% IGS Costs 8% Contractual Svcs 11% Comm/Utilities 5% Materials and Supplies 14% Personnel Costs 58% 4/32

5 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 BUDGET PRESENTATION - GENERAL FUND Position History Fiscal Years 2008 Approved through 2015 Requested FY2008 Approved FY2009 Approved FY2010 Approved FY2011 Approved FY2012 Approved FY2013 Approved FY2014 Approved FY2015 Requested Two positions were transferred in FY14 when Community Services assumed the Carousel Equestrian Operations 5/32

6 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 GENERAL FUND BUDGET PRESENTATION CALENDAR YEAR 2013 DIVERSITY JOB CATEGORIES Overall Totals (Sum of White (Not of Origin) Black (Not of Origin) MALE NUMBER OF EMPLOYEES American Indian or Alaskan White (Not of Black (Not of FEMALE American Indian or Alaskan Native Col. B-K) Asian or Pacific Islander Native Origin) Origin) Asian or Pacific Islander A B C D E F G H I J K Officials and Administrators Professionals Technicians Administrative Support Skilled Craft Workers Service-Maintenance /31/13: State and Local Government Information (EEO-4) Report Format COMMENTS: The Department of Special Services is committed to diversity and inclusiveness in the workplace. Our commitment to diversity extends beyond ethnicity and gender, to the differences in each of us such as education, religion, affiliations, and backgrounds. 6/32

7 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 GENERAL FUND PRESENTATION JOB CATEGORIES Officials and Administrators Professionals Technicians Administrative Support Skilled Craft Workers Service-Maintenance TOTAL Overall Totals (Sum of DIVERSITY COMPARISON White (Not of Origin) Black (Not of Origin) MALE NUMBER OF EMPLOYEES Asian or Pacific Islander American Indian or Alaskan Native White (Not of Origin) Black (Not of Origin) FEMALE Asian or Pacific Islander American Indian or Alaskan Native Col. B-K) A B C D E F G H I J K State and Local Government Information (EEO-4) Report Format as of 12/31/13 7/32

8 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 GENERAL FUND PRESENTATION JOB CATEGORIES PART-TIME, SEASONAL, TEMPORARY DIVERSITY COMPARISON AS OF DECEMBER 31, 2013 Overall Totals (Sum of White (Not of Origin) Black (Not of Origin) NUMBER OF EMPLOYEES Asian or Pacific Islander American Indian or Alaskan Native White (Not of Origin) Black (Not of Origin) Asian or Pacific Islander Col. B-K) A B C D E F G H I J K Protective Services 0 Professionals 0 Paraprofessionals Administrative Support 0 TOTAL: State and Local Government Information (EEO-4) Report Format MALE FEMALE American Indian or Alaskan Native COMMENTS: These numbers encompass the entire Department of Special Services, both General and Sewer Funds. 8/32

9 DIVERSITY Department of Special Services The Department of Special Services is committed to diversity and inclusiveness in the workplace. Our commitment to diversity extends beyond ethnicity and gender, to the differences in each of us such as education, religion, affiliations, and backgrounds. As part of our commitment to Diversity the Department is: Continuing to work closely with Office of Human Resources to further diversify the workforce. We have made every effort to ensure examination and selection interview panels are diverse. We have focused on hiring female, minority, entry level and seasonal employees because these employees are often attracted to full-time County employment. Participating in New Castle County and other local Job Fairs to ensure we are casting the widest net possible when recruiting for Special Services positions. Confirming our commitment to target the most diverse and qualified workforce by submitting department- and position-specific recruitment plans prior to posting our positions. Filling critically-needed positions with qualified diverse talent. The expected retirements in the future along with the filling of current funded vacancies will provide an excellent opportunity to increase the diversity of the workforce. Encouraging more training of employees to improve the chance of diverse employees promoting and to prepare for the expected turnover in the next few years. Supporting the County s supplier diversity strategies and Small Business Development Initiatives. Through Administrative Services, Special Services will continue to reach out to minority and women-owned businesses that could potentially partner with the County for contractual services. 9/32

10 DEPARTMENT OF SPECIAL SERVICES FY2015 BUDGET REQUEST - GENERAL FUND TO COUNTY COUNCIL Object Level FY2014 Approved FY2015 Requested FY2014 Approved vs. FY2015 Requested % Incr (Decr) over FY2014 Approved Salaries and Wages $ 9,819,056 $ 10,080,063 $ 261, % Employee Benefits 4,892,119 5,088, , % Training and Civic Affairs 32,242 32, % Communication and Utilities 1,258,349 1,254,349 (4,000) -0.32% Materials and Supplies 3,491,760 3,600, , % Contractual Services 2,686,980 2,803, , % Equipment Replacement 389, ,192 24, % Fixed Charges 885, , % Land/Structures Contingency IGS Costs 1,968,828 2,055,996 87, % Intragov. Service Credits (9,904,853) (9,936,364) (31,511) 0.32% Total: $ 15,518,511 $ 16,278,028 $ 759, % Add Back IGS Credits $ 9,904,853 $ 9,936,364 $ 31, % Budget Exclusive of IGS Credits $ 25,423,364 $ 26,214,392 $ 791, % FY2014 Approved Budget has been restated to include Budget Amendment in Salary/Benefits in the amount of $580,407, January 2014 FY2014 Approved Budget has been restated for the transfer of Carousel to Community Services in the amount of $604, /32

11 DEPARTMENT OF SPECIAL SERVICES FY2015 BUDGET REQUEST - GENERAL FUND TO COUNTY COUNCIL Object Level FY2015 Requested $ Change % Change Salaries and Wages : $10,080,063 $261, % Change is attributed to: Salaries & Wages Permanent - $205,079 Seasonal Staff - $29,400 Salaries & Wages Overtime - $26,528 Significant expenses include: Salaries & Wages Permanent - $9,423,939 Salaries & Wages Seasonal - $198,900 Salaries & Wages Overtime - $442,736 Salaries & Wages Shift Diff - $14,488 Employee Benefits: $5,088,931 $196, % Change is attributed to: Benefits Permanent - $148,001 Benefits Overtime - $45,871 Significant expenses include: Benefits Permanent - $4,834,485 Benefits Seasonal - $19,890 Benefits Premium - $234,556 Training and Civic Affairs: $32,242 $0 0.00% Significant expenses include: Training/Conf./Seminar Fees - $19,000 Membership Dues - $2,950 Hotel/Meal Accommodations - $5,600 Mileage/Toll/Parking - $1,692 Service Awards/Catering - $1,500 Airfare - $1,500 Training/Seminar fees include required certifications and licenses Communication and Utilities: $1,254,349 ($4,000) -0.32% Change is attributed to: Telephone Service - ($2,000) Heating Oil - ($2,000) Significant expenses include: Electric Service - $848,782 Landfill Charges - $12,000 Gas Heat - $160,500 Telephone Services - $76,400 Heating Oil - $35,586 Water Service - $58,601 Postage - $13,500 Sewer Service - $45,330 Materials and Supplies: $3,600,946 $109, % Change is attributed to: Vehicular Supplies - $100,000 Construction Material - $8,119 Significant expenses include: Clothing and Uniforms - $43,730 Motor Fuels - $2,427,650 Misc. Materials/Office Supplies - $26,889 Const./Elec/Plumbing/Lumber Supplies - $138,095 Medical/Safety Supplies - $11,190 Equip Repair Supplies - $130,049 Vehicular Supplies - $587,588 Chemical/Agricultural Supplies - $87,000 Custodial Supplies - $83,727 Rec. Supplies/Tools - $47,298 11/32

12 DEPARTMENT OF SPECIAL SERVICES FY2015 BUDGET REQUEST - GENERAL FUND TO COUNTY COUNCIL Object Level FY2015 Requested $ Change % Change Contractual Services: $2,803,673 $116, % Change is attributed to: Service Contracts - $22,124 HVAC - $22,000 Other Equipment - $64,841 Significant expenses include: Facility Cleaning & Maintenance - $380,043 Third Party Administrator - $33,000 Vehicular & Equipment Repairs - $430,630 Safety/Fire/Security - $142,877 Facility Repairs - $64,257 Pest Control/Trash Removal - $68,424 Service Contracts - $322,004 Landscape/Grass Cutting - $194,012 Other Professional Services - $83,240 Engineering Services - $85,935 HVAC - $445,153 Sanitary Waste Services - $54,000 Other Equipment/Property Rental - $66,253 Janitorial - $427,397 Equipment Replacement: $413,192 $24, % Change is attributed to: Building Equipment - $24,162 Significant expenses include: Building Equipment - $45,000 Special Purpose Machinery - $7,200 Building Equipment ESCO - $314,544 Non-Motorized Equip - $29,500 Fixed Charges: $885,000 $0 0.00% Significant expenses include: Pass Thru Grant - PAL - $85,000 Insurance Premiums - $377,000 Insurance Retention - Auto & Truck Repair - $138,000 Insurance Retention & Fees - $90,000 Insurance Settlements - $195,000 IGS Costs: $2,055,996 $87, % Change is attributed to: IS Contract - GIS - $14,056 IS Contract - Data Processing - $47,336 IS Contract - Fleet Vehicles - $26,026 Significant IGS Costs include: Vehicles - $1,184,872 Photocopies - $26,000 Information Systems GIS - $72,012 Information Systems Data Processing - $767,112 Intragov. Service Credits: (9,936,364) ($31,511) 0.32% Fleet Cross Charges to Other Departments 12/32

13 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 POSITION ADJUSTMENTS INCREASE # Title # DECREASE Title N/A N/A 0 TOTAL INCREASE 0 TOTAL DECREASE 13/32

14 ACCOMPLISHMENTS: NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES GENERAL FUND FY2014 ACCOMPLISHMENTS Completed design and implemented the Cityworks Asset Management & Project Management System in the Engineering & Environmental Compliance Division as well as the Warehouse. Completed Phase II of the Industrial Track Greenway Trail and the connecting segment of the Mill Creek Greenway Trail to the Delcastle Recreation Area. Completed Phase III of Glasgow Regional Park, including safety improvements. Planted over 500 trees with over 450 volunteers in the Middle Run Valley Natural Area. Maintained and improved several miles of trails in the Middle Run Valley Natural Area with over 2,500 recorded volunteer hours. Upgraded the following assets during the year: Playgrounds---Fairfax South, Country Creek, Eastburn Acres, Rolling Park, Tri-Woods, Melody Meadows, Holloway Terrace, and Gateway / Hickory Hills; Tennis Courts---Bechtel Park, Papermill, Banning Park, & Brevoort; Basketball Courts---DelCastle, Brandywine Springs, Brevoort, & Talley Day. Completed the installation of the Access Card and the Security Camera Systems at the Garage. Completed the installation of the Closed Circuit Cooling Tower along with a redundant second system at the Public Safety Building. Completed construction of the new Claymont Library and upgrades to the Newark Library. Completed the Brandywine Springs Maintenance Base Renovation. Managed the Building Needs Assessment Project: a comprehensive review and assessment of approximately 60+ buildings and structures that New Castle County owns/maintains. Maintained a continued fleet availability rate of 92% for Heavy Trucks and Equipment and 93% for Cars and Light Trucks. Installed and ran pilot program for telematics on 100 vehicles, reducing fuel costs by reducing overall idling by 10%. Successfully transitioned the park permits operation from Community Services to better align services with the needs of the public. Utilizing in-house labor, remodeled several work spaces at various facilities throughout New Castle County. Remodeled several elements of the Carousel Equestrian Facility including oversight of a new roof and siding the Mounted Office, painting of most exterior surfaces throughout the facility, containing a structural emergency, refinishing and repainting the Mounted stalls, and rebuilding the deck around the office. Awarded a cell tower agreement enabling the possible use of otherwise unused County land to recover revenue for leasing to cell tower carriers. 14/32

15 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES GENERAL FUND FY2015 GOALS/OBJECTIVES/CHALLENGES GOALS AND OBJECTIVES: Implement the Cityworks Asset Management and Project Management System Department wide. Complete update of the Middle Run Valley Management Plan. Complete update of the Middle Run Valley Bio-Diversity Management Plan. Construct Mill Creek Road to Camp Wright segment of the Mill Creek Greenway. Work continues as we move forward in accrediting our parks system through the National Recreation & Park Association. We are currently focusing on the training and policies portion of the requirements in cooperation with Community Services. Continue to research and develop opportunities to increase revenue through the park permits office Continue to provide employee growth and development opportunities through increased training. Complete the Rockwood roof renovation, Wintergarden; selective repairs to the Gardener s Cottage and Conservatory. Complete the Police Academy Shower Facilities Project. Continue to manage demolition/renovation of County-owned properties where needed. Continue with the vehicle lift replacement installation program CHALLENGES: Implementing the Cityworks to support data collecting and reporting for individual sections and department-wide goals. 15/32

16 I. VACANCIES 16/32

17 Division Description New Castle County Department of Special Services - General Fund Vacancies as of March 31, 2014 Date Vacated Administration General Manager 3/26/11 Vacant Budget and Procedure Analyst 2/9/10 2 Fleet Garage Supervisor 12/21/07 Special Services Equipment Coord 6/1/07 Automotive Mechanic 7/2/11 Automotive Mechanic 4/27/11 Unfunded Automotive Mechanic 8/22/13 Unfunded Automotive Mechanic 11/21/02 6 Facility Maintenance Special Services Data Technician 7/17/10 Painter 5/27/13 Building Maintenance Mechanic 12/19/12 3 Internal Services Admin. Central Receiving Supervisor 12/26/12 1 Property Maintenance Property Maintenance Technician 7/5/2013 Property Supervisor 9/2/2009 Unfunded MEO I 6/1/10 Unfunded M & C 7/16/2013 Unfunded M & C 1/27/2012 Unfunded M & C 4/1/ Engineering Administration Assistant County Engineer 5/1/12 1 Project Management Construction Inspector Supervisor 9/10/12 Public Works Contract Officer 12/15/10 Unfunded Public Works Inspector 5/26/06 3 Project Planning Civil Engineer II 7/1/12 Special Services Development Planner 7/21/06 Unfunded Landscape Architect 12/28/07 3 Total Vacant Positions Funded; 8 Unfunded 17/32

18 II. CONTRACTUAL SERVICES 18/32

19 New Castle County Department of Special Services Division of Administration FY2015 Contractual Services Details OCA OCA Title Object Level Object Level 3 Title FY2015 Budgeted Amount Explanation Administration $ 2,912 Miscellaneous Contractual Services Subtotal Contractual Services $ 2,912 IGS Costs 5900 IS Contract-Data Processing $ 199,853 Computer cross charges, in-house 5901 Is Contract-Photocopies $ 26,000 In-house copying charge 5902 IS Contract-Printing and Dupl $ 6,000 In-house printing and duplicating charge 5904 IS Contract-Fleet-Vehicles $ 8,479 Vehicle cross charges 5907 IS Contract-GIS $ 72,012 GIS cross charge Subtotal IGS Costs $ 312,344 Total Contractual Services $ 315,256 19/32

20 New Castle County Department of Special Services Division of Fleet Operations FY2015 Contractual Services Details OCA OCA Title Object Level Object Level 3 Title FY2015 Budgeted Amount Explanation Fleet 5100 Vehicular Repairs $ 203,175 Repairs not handled in-house 5101 Equipment Repairs $ 15,000 Miscellaneous shop equipment; compressors and hydraulics, etc 5200 Service Contracts $ 293,562 Outsourced Parts Room Vendor; Telematics 5415 Third Party Administrator $ 33,000 Pay NCC auto claims $ 3,844 Miscellaneous Contractual Services Subtotal Contractual Services $ 548,581 IGS Costs 5900 IS Contract-Data Processing $ 129,007 Computer cross charges, in-house 5904 IS Contract-Fleet-Vehicles $ 29,835 Vehicle cross charge Subtotal IGS Costs $ 158,842 Total Contractual Services $ 707,423 20/32

21 OCA OCA Title Object Level New Castle County Department of Special Services Division of Facilities Maintenance FY2015 Contractual Services Details FY2015 Budgeted Object Level 3 Title Amount Explanation Police Academy $ 4,075 Miscellaneous Contractual Services Total $ 4, PAL 5104 Facility Repairs $ 10,000 Minor repairs to the building 5734 HVAC $ 22,100 Repairs to the HVAC systems 5736 Fire and Security Service $ 13,265 Fire and security systems maint. and repair $ 3,318 Miscellaneous Contractual Services Total $ 48, Government Center 5101 Equipment Repairs $ 39,000 Equipment repairs at the Government Center and Gilliam Building 5504 Other Equipment $ 64,841 Rental of Generator until new generator is installed Gov't Center 5731 Trash Removal $ 13,860 Government Center and Gilliam Building 5732 Janitorial Services $ 68,000 Cleaning service for Gilliam Building 5734 HVAC Service $ 74,095 Government Center and Gilliam Building 5736 Fire and Security Service $ 12,600 Fire and security systems maint. and repair $ 11,344 Miscellaneous Contractual Services Subtotal Contractual Services $ 283,740 IGS Costs 5900 IS Contract-Data Processing $ 17,814 Computer cross charges, in-house Subtotal IGS Costs $ 17,814 Total $ 301, Churchman's Road 5101 Equipment Repairs $ 68,025 Equipment repairs at the Conner Building and Base D 5104 Facility Repairs $ 28,000 Repairs to the Conner Building and Base D 5406 Other Professional Services $ 34,381 Repairs to elevator; signs 5732 Janitorial Services $ 40,000 Janitorial services for Rockwood and Brandywine Town Center 5734 HVAC Service $ 88,000 HVAC for several buildings 5735 Safety Inspections $ 14,100 Safety Inspections of buildings 5736 Fire and Security Service $ 19,639 Fire and security systems maintenance and repair $ 11,010 Miscellaneous Contractual Services Subtotal Contractual Services $ 303,155 21/32

22 OCA OCA Title Object Level New Castle County Department of Special Services Division of Facilities Maintenance FY2015 Contractual Services Details FY2015 Budgeted Object Level 3 Title Amount Explanation Churchman's Road Continued IGS Costs 5900 IS Contract-Data Processing $ 68,938 Computer cross charges, in-house 5904 IS Contract-Fleet-Vehicles $ 142,130 Vehicle cross charges Subtotal IGS Costs $ 211,068 Total $ 514, Libraries 5720 Facility Cleaning $ 31,890 Window and carpet cleaning for library facilities 5731 Trash Removal $ 11,980 Trash removal for all library facilities 5732 Janitorial Services $ 193,253 Janitorial services for all library facilities 5734 HVAC Service $ 125,640 HVAC services for all library facilities 5736 Fire and Security Service $ 23,450 Fire and security systems maintenance and repair $ 11,115 Miscellaneous Contractual Services Total $ 397, Police 5101 Equipment Repairs $ 105,050 Replacement of UPS batteries 5104 Facility Repairs $ 15,000 Minor repairs to the Public Safety Building 5732 Janitorial Service $ 126,144 Janitorial services for Public Safety facility 5734 HVAC Service $ 132,918 HVAC services for all Police facilities 5736 Fire and Security $ 50,000 Fire and security systems maintenance and repair $ 11,680 Miscellaneous Contractual Services Subtotal Contractual Services $ 440,792 IGS Costs 5900 IS Contract-Data Processing $ 20,957 Computer cross charges, in-house Subtotal IGS Costs $ 20,957 Total $ 461,749 22/32

23 OCA OCA Title Object Level New Castle County Department of Special Services Division of Facilities Maintenance FY2015 Contractual Services Details FY2015 Budgeted Object Level 3 Title Amount Explanation EMS $ 3,920 Miscellaneous Contractual Services Total $ 3, City/County Building 5406 Other Professional Services $ 17,304 Ameresco Phase I verification 5720 Facility Cleaning and Maint $ 334,803 Services provided by Asset Management for maintenance of building Total $ 352, Town Center $ 5,774 Miscellaneous Contractual Services Total $ 5,774 Total Contractual Services $ 2,089,413 23/32

24 New Castle County Department of Special Services Division of Internal Services Administration FY2015 Contractual Services Details OCA OCA Title Object Level Object Level 3 Title FY2015 Budgeted Amount Explanation Internal Services $ - No Contractual Services Budgeted IGS Costs 5900 IS Contract-Data Processing $ 17,970 Computer cross charges, in-house 5904 IS Contract-Fleet-Vehicles $ 3,928 Vehicle cross charge Subtotal IGS Costs $ 21,898 Total Contractual Services $ 21,898 24/32

25 New Castle County Department of Special Services Division of Property Maintenance FY2015 Contractual Services Details OCA OCA Title Object Level Object Level 3 Title FY2015 Budgeted Amount Explanation Property Maintenance 5200 Service Contracts $ 27,000 Fencing repair, locks, tent rental and tree removal 5602 Landscape Services $ 89,500 For various buildings and facilities 5701 Grass cutting $ 104,512 Grass cutting for parks and open spaces 5731 Trash Removal $ 19,000 Trash removal for County facilities and parks 5737 Sanitary Waste Services $ 54,000 Rental of portable toilets $ 500 Miscellaneous Contractual Services Subtotal Contractual Services $ 294,512 IGS Costs 5900 IS Contract-Data Processing $ 204,846 Computer cross charges, in-house 5904 IS Contract-Fleet-Vehicles $ 962,810 Vehicle cross charge Subtotal IGS Costs $ 1,167,656 Total $ 1,462,168 Total Contractual Services $ 1,462,168 25/32

26 New Castle County Department of Special Services Division of Engineering FY2015 Contractual Services Details OCA OCA Title Object Level Object Level 3 Title FY2015 Budgeted Amount Explanation Eng. Administration 5600 Engineering Services $ 20,000 Consulting engineers for civil engineering projects Subtotal Contractual Services $ 20,000 IGS Costs 5900 IS Contract-Data Processing $ 17,924 Computer cross charges, in-house 5904 IS Contract-Fleet-Vehicles $ 1,307 Vehicle cross charge Subtotal IGS Costs $ 19,231 Total $ 39, Project Management 5600 Engineering Services $ 15,935 Consulting engineers for various building and sewer projects $ 7,159 Miscellaneous Contractual Services Subtotal Contractual Services $ 23,094 IGS Costs 5900 IS Contract-Data Processing $ 41,868 Computer cross charges, in-house 5904 IS Contract-Fleet-Vehicles $ 29,961 Vehicle cross charge Subtotal IGS Costs $ 71,829 Total $ 94, Project Planning 5406 Professional Services $ 25,000 Consulting for planning, design, specialty services as needed 5600 Engineering Services $ 50,000 Consulting engineers for various bldg and sewer projects Subtotal Contractual Services $ 75,000 IGS Costs 5900 IS Contract-Data Processing $ 47,935 Computer cross charges, in-house 5904 IS Contract-Fleet-Vehicles $ 6,422 Vehicle cross charge Subtotal IGS Costs $ 54,357 Total $ 129,357 Total Contractual Services $ 263,511 26/32

27 III. BUDGET BY OBJECT CODE 27/32

28 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 REQUESTED GENERAL FUND Object Level 1 Object Level 3 Administration Engineering Facility Maintenance Fleet Operations Internal Svcs-Admin Property Maintenance Grand Total 11 Salaries and Wages 1001 Salaries & Wages-Permanent 1,369,956 1,107,159 1,900,238 1,687, ,357 3,021,356 9,423, Salaries & Wages-Part-Time ,000 13, Salaries & Wages-Seasonal , , , Salaries & Wages-Shift Diff ,000 10, , Salaries & Wages-Overtime 500 1,000 94,582 18,000 6, , , Salaries & Wages-Prem Overtime , , Salaries & Wages-Severance Salaries and Wages Total 1,370,456 1,108,159 2,063,174 1,716, ,657 3,478,256 10,080, Employee Benefits 1500 Emp. Bene.-Regular Overhead 702, , , , ,065 1,549,956 4,834, Empl. Ben. - Premium Overhead ,575 14,614 3, , , E/B-Regular-Part-Time - - 5, ,040 19, Emp Bene.- Severance Employee Benefits Total 703, ,486 1,034, , ,297 1,726,361 5,088, Training and Civic Affairs 2001 Airfare 1, , Mileage Reimbursements Tolls Parking Fees , Hotel Accommodations 4, , Meals 1, , Conference Fees 3, , Seminar Fees 9, , Trainers Fees 7, , Membership Dues 2, , Catering 1, , Service Awards Training and Civic Affairs Total 30, , Communication and Utilities 3100 Postage 13, , Overnight Express 3, , Advertising Telephone Service 42, , Telephone Paging Service 3, , Telephone Answering Service 1, , Telephone - Pay Phone Services Cellular Telephone Service 29, , Cellular/Wireless Telephone Service Electric Service , , , Water Service , , Landfill Charges ,000 12, Gas Heat , , , Heating Oil , , Sewer Service , , Communication and Utilities Total 93,550-1,114, ,500 1,254,349 28/32

29 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 REQUESTED GENERAL FUND Object Level 1 Object Level 3 Administration Engineering Facility Maintenance Fleet Operations Internal Svcs-Admin Property Maintenance Grand Total 24 Materials and Supplies 4000 Books and Subscriptions 300 1, , Clothing and Uniforms - - 4,930 1,800 32,000 5,000 43, Miscellaneous Materials - - 1, ,000 13, Office Supplies 2,250 4, ,000 5,000 13, Photographic Supplies Duplicating & Repro. Supplies - - 2, , Computer Supplies 4,000 2, , Medical & Safety Supplies ,141 2,000-8,000 11, Custodial Supplies ,677 1,050-40,000 83, Computer Paper - 2, , Construction Material , ,000 44, Electrical Supplies , , Plumbing Supplies , , Lumber , ,000 30, Equipment Repair Supplies , , , Chemical Supplies ,000 9, Gas & Welding Supplies Propane ,000 2, Agricultural Supplies ,000 78, Vehicular Supplies , , Motor Fuels-Gasoline ,852, ,852, Motor Fuels-Diesel - - 1, , , Recreational Supplies ,000 32, Small Tools - - 1,598 4,200-9,500 15, Animal Food Materials and Supplies Total 6,550 10, ,960 3,140,716 33, ,500 3,600, Contractual Services 5000 Instructors Fees Vehicular Repairs , , Equipment Repairs ,455 15, , Radio & Communication Repairs , , Facility Repairs , , Service Contracts-Other - - 1, ,562-27, , Printing & Related Costs 1, , Legal Fees Other Professional Services - 31,555 51, , Third Party Administrator , , Other Equipment & Prop. Rental 1,412-64, , Engineering Services - 85, , Landscape Services ,500 89, Sewer Infrastructure Stormwater Infrastructure /32

30 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 REQUESTED GENERAL FUND Object Level 1 Object Level 3 Administration Engineering Facility Maintenance Fleet Operations Internal Svcs-Admin Property Maintenance Grand Total 25 Contractual Services 5701 Grass Cutting , , Facility Cleaning & Maintenance , , Pest Control , , Trash Removal , ,000 58, Janitorial Services , , HVAC , , Safety Inspections , , Fire and Security Services , , Sanitary Waste Services ,000 54, Chemical Analysis Car Wash Service Towing Service , , Advertising Services Food Services Contractual Services Total 2, ,094 1,839, , ,512 2,803, Intergovernmental Chge 5900 IS Contract-Data Processing 199, , , ,007 17, , , IS Contract-Photocopies 26, , IS Contract-Printing & Dupl. 6, , IS Contract-Fleet-Vehicles 8,479 37, ,130 29,835 3, ,810 1,184, IS Contract-GIS 72, , Intergovernmental Chge Total 312, , , ,842 21,898 1,167,656 2,055, Equipment Replacement 6103 Computer Hardware Computer Software , , Communication Equipment <$5, Safety Equipment <$5, ,000 6, Lab & Scientific Equip. <$5, Lab & Scientific Equip. =>$5, Recreational Equipment <$5, ,000 2, Recreational Equipment =>$5, ,000 5, Office Equipment <$5, Non-Motorized Mobile Equip. <$5, , , Building Equipment <$5, , , Building Equipment =>$5, Building Equipment - ESCO Lease , , Office Furniture <$5, Police Vehicles-Lease Police Speciality Vehicles Paramedic Ambulance-Lease Automobiles-Sedans Automobiles-Marked Police Vehicles Pick Up Trucks Stake Body Truck /32

31 NEW CASTLE COUNTY DEPARTMENT OF SPECIAL SERVICES FY2015 REQUESTED GENERAL FUND Object Level 1 Object Level 3 Administration Engineering Facility Maintenance Fleet Operations Internal Svcs-Admin Property Maintenance Grand Total 26 Equipment Replacement 6333 Construction Vehicles Portable Machinery <$5, Fixed Machinery <$5, Construction Machinery =>$5, Portable Machinery =>$5, Fixed Machinery =>$5, Special Purpose Machinery <$5, , , Special Purpose Machinery=>$5, Horses <$5, Equipment Replacement Total ,504 39,288-13, , Fixed Charges 7002 Insurance Premiums , , Insurance Retention & Fees , , Insurance Reten-Auto & Truck , , RM Insurance Settlements (Legal , , RM Retention - Medical , , County Mandated Grants Fixed Charges - 85, , Pass Thru Grants Abatements Fixed Charges Total , , , Land & Structures 8010 Land Improvements Non Sewer Relat Building Renovations Land & Structures Total Contingencies 9100 Operating Contingencies Contingencies Total Intergovernmental Chge 5924 IS Credit-Motorpool-Vehicles (9,936,364) - - (9,936,364) 32 Intergovernmental Service Chge Total (9,936,364) - - (9,936,364) Grand Total 2,519,724 1,952,201 6,935,048 (2,652,082) 575,352 6,947,785 16,278,028 31/32

32 FY2015 Fee Schedule Department of Special Services Item # Object Code Revenue Source FY2015 Projected Revenue Comments Sale of Publications $ 200 Maps/Plans Comparable to Land Use City of Wilmington $ 535, City/County Garage $ 55,200 Per Contract with Vendor J & R concrete pumping business at Army Creek (mostly storage); Wilm Univ rents Gilliam parking lot; Land Rentals $ 184,800 Cell Tower Building Rentals $ 4,750 Building Rentals Camp Wright - Kraatz Sale of Vehicles $ 100,000 Per Bid, Market Rate; Sales by Auction Golf Course Flat Fee $ 48,000 Per Contract with Billy Casper Golf Golf Course Pro Shop $ 3, Golf Course Food Concession $ 13, Golf Course Commissions $ 15, Farmland Lease $ 19,424 Wiggins Mill - Lazy Boy Farm Delcastle Tennis Center $ 4,700 Per Contract with Vendor based on % Delcastle Concession Stand $ 10,000 Per Contract with Vendor Apr - Oct based on % Picnic Shelter $ 82,000 Pavilion Rentals Parkland Rental $ 60,000 Permits for Parkland and Ballfield Use Vendor Fee $ 17,000 Vendor Permits to sell items in County Parks Sports Lighting $ 10,185 Fees for Lights on Ballfields DeLaWarr Senior Center $ 500 Per Contract with Vendor Miscellaneous $ $ 25,000 FOIA, Scrap Metal, rebates, etc 1,188,335 * Calculate fee based on the annual CPI index that is provided. DELCASTLE GOLF 5% of gross revenue for retail/food/beverage/room rental FY15 threshold is: 30% in excess of $1.39 M threshold. Threshold increases 3% annually $1,391,128 40% in excess of $1.85 M threshold, threshold increases 3% annually $1,854,838 32/32