Archive Software with value add services:

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1 E-Mai Archive Software with vaue add services: Protect your emais from data oss through reasonabe and secure backup features. Increase the productivity of your team by using the integrated search engine technoogy. The patform-independent e-mai archive soution ensures independence from e-mai software and Internet Provider Appications. and especiay: Secure your e-mai communication according to the ega requirements of the EU.

2 Use emais efficienty and secure them for ong terms E-mai is today the most important communication medium for companies, sef-empoyed persons and freeancers. As a consequence, e-mai and groupware patforms are usuay aso one of the most comprehensive and vauabe information resources in companies and organizations whether arge, medium or sma. More and more, information and data transferred by e-mais are no onger stored ocay but they remain in the maiboxes of the empoyees. In this way, information and know-how databases are created, which cover many years of your business activity and these information resources increase on a daiy basis. Managing the knowedge covered by the e-mais for ong term and providing the incuded information efficienty for a empoyees wi be an important factor in future for the business success of a company. But even freeancers and sef-empoyed sma businesses are today depending more and more on the use of e-mai communication so that they can not afford to ose any e-mai. The major chaenge is the efficient Know How Management in IT Medium-sized businesses and corporations usuay have their own in-house e-mai communication systems. However, systems such as Microsoft Exchange, Lotus Notes or Groupwise have never been conceived for a ong-term storage and provision of arge amounts of data. The consequence of the arge amount of e-mais today, resut in some technica, ega as we as economic probems. Smaer companies, sef-empoyed business peope or freeancers do not even have these technica resources, and usuay they use e-mai services from their Internet provider, which are often times a subject to very imited storage space for any cost reasons. A ong-term or permanent storage of the important e-mai communication is prohibited by these imits and reated provider poicies.

3 How does emai archive soutions work? E-mai archiving software is, in principe, to be considered as an addition to an existing emai system server, which, of course, is sti being used as it is. Through specific set-up settings, your system administrator can determine which e-mais wi be transferred to the archive and how the e-mais shoud be handed within the maiboxes of the reguar e-mai server, regardess of the archiving functionaity. The e-mai archive can basicay be used to manage very arge amounts of data efficienty and to enabe a users in the company to have fast and efficient access to the archived e-mais. Why is emai archiving so important? In some countries of the European Union such as e.g. Germany and Austria the fisca authorities require have defined precised ega requirements for the storage and archiving of e-mai communications. In some industry areas such as the financia services industry the handing of e-mai information is heaviy reguated and requires financia organisations to store a business emais sent and received for up to 6 years with some data being kept indefinitey so that cases can be reviewed. These requirements and ega aspects are different to each country in the European Union and are depending as mentioned above to the industry section, the company is working. This brochure wi not hande the ega aspects of the e-mai archiving soutions.

4 CM Studio.E-ARCHIVE Emai archiving soution for freeancers, SMB and enterpise companies from users CM Studio.E-ARCHIVE offers you a the technica and economic advantages of a fexibe emai archiving soution for a major emai software appications, such as Microsoft Exchange, Lotus Notes, Groupwise etc. CM Studio.E-ARCHIVE offers advantages for any size of company as we aso for singe freeancers: 3 Use emais as egay proofed documents In addition to the ega requirements of each individua country within the E.U., the compete and statutory archiving process faciitates the use of e-mais as part of ega proceedings as proof. Onine service providers such as booking.com or Amazon wi aso be aware of this, and wi recognize your caims for the payment of canceations or credit card payments, if you have communicated these egay securey archived e-mais to your customers. 3 Avoid annoying and unnecessary data oss CM Studio.E-ARCHIVE provides centraized, secure and compete storage of a e-mais over time, providing reiabe protection against data oss. 3 Decrease the e-mai server utiization CM Studio.E-ARCHIVE reieves your communication server by outsourcing historica e-mais to the CM Studio-based SQL database. CM Studio.E-ARCHIVE provides fexibe content management and reduces dramaticay the storage capacity versa the storage requirements of your e-mai server.

5 3 Simpify your backup and recovery strategy CM Studio.E-ARCHIVE does not have a cassic backup and restore feature for your emai server, as you can do it with a traditiona backup software. Through the constant synchronization process between the emai archive accounts and the corresponding e-mai accounts, the need for a comprehensive backup of your emai server is generay of esser priority. 3 Extremey fast fu-text search E-mais are an important and enormousy extensive knowedge resource. CM Studio.E-ARCHVIE provides to a users a fast and easy access to their archived emais, increasing productivity in your team. With the SmartPhone-compatibe search query, you can even access your e-mai archive from your SmartPhone at any time. 3 Stop maibox restrictions Because of constant running emai archiving process, you can reduce the voume of data on your actua e-mai server and keep it on a ow-eve. Maibox imitations, as you ose these particuar Internet-based systems, thus osing your imiting character and no onger affect your work. 3 Independence from the e-mai server The critica aspect when backing up e-mai servers is the amount of time needed to restore the data in the event of damage. In this downtime business critica information is not avaiabe to empoyees. In the event of a faiure of the e-mai server or data oss, the e-mais remain accessibe to a users in the company via the e-mai archive. Business activities can be continued without interruption.

6 CM Studio.E-ARCHIVE Overview of features and functions: Which server operating system wi be supported? Microsoft Windows Server (Version 2008 and higher) Microsoft Windows 7 (64BIT Mode) Linux Server (various reeases are tested and approved) Appe OS/X Server (Version x and higher) Which e-mai appication server can be archived by CM Studio.E-ARCHIVE? Which kinds of archiving methods are supported by CM Studio.E-ARCHIVE? Microsoft Exchange Server version 2003 and higher Lotus Notes and Lotus Domino Server Groupwise Version 7, 8 and higher Kerio Connect Server any IMAP compatibe e-mai server or Internet based post offices Archiving of a E-Mais (In and Out) by archiving the journa user as main method Archiving of a E-Mais (In and Out) by using the.emlappiance method Weche E-Mai-Dateiformate werden im Appiance Modus unterstützt? RFC822/MIME compatibe e-mai fies (.em) Genera features for using CM Studio.E-ARCHIVE: No changes to e-mai servers and e-mais No administrative access to the e-mai server is required Foder structures of the maiboxes are copied to the archive Maiboxes can be reduced by rue-based deetion Emais are archived without information oss and MIME-compatibe Fast fu-text research through e-mais and text content Access aso possibe via the foder structure Access to archive areas of other empoyees (depending on the rights) Features for the CM Studio.E-ARCHIVE user: Prevention of manipuation: Creation of hash vaues via the contents of the e-mais Interna encryption of e-mai and attachments Change of the e-mai contents is neither provided in the graphica interface nor in the inner program appication; Automatic archiving of a e-mais immediatey at the input and output prevents manipuation at the time before archiving by CM Studio.E-ARCHIVE A trademarks and registered trademarks used in this brochure are the property of their respective owners or their respective owners. The MASCH ogo as we as the product names of CM Studio and the CM Studio modues are the property of MASCH Software Soutions MASCH Software Soutions in Europa: Customer Service Line: +49 (0) Fax: +49 (0) Internet: E-Mai: saes@masch.com