$t88taltstg. Welcome Orientation Letter Mailing. m Using mail merge m Saving a document as. New Skills: Word Specialist.

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1 l: ::' 11 "YEect#tw-L7 Word pecalst lntermedate r) go 0a o r) o5g. o - 0a o Welcome Orentaton Letter Malng New klls: m Usng mal merge m avng a document as a dfferent name lmportant Note: Pror to begnnng ths project, :*r4'l raar4.l : Projects W-8 and A-L0 must be completed. $t88taltstg e Experts

2 :n;nrlre.r.n::nn4*;:hn;rs;;r:;;#r'r';k lr,+r:rrd:r+rser'rf:kttr ""."""*-,$.+ $fle8alste fu WORK ORDER tr $ Word pecalst Project #: W-17 Customer Name: College Concerge Assgned to: You, the M Word pecalst Project Ttle: Welcome Orentaton Letter Malng Date: (current date, 20xx) Note: Pror to begnnng ths project, revew the Company Overvew provded on page 14. Prroject Descrpton College Concerge has a job request from Unversty of Learnng. Unversty of Learnng s preparng for the fall semester and wants to mal a Welcome Orentaton Letter to those students who have accepted enrollment to the unversty. YOur Job As the Mcrosoft Word pecalst, you wll create a new correspondence letter and complete a mal merge usng exstng data. Ths letter provdes the students wth very mportant dates that are crtcal to ther success n gettng started at the school. lt wll be your prorty to confrm that the dates you key n are correct. The mal merge feature s an easy way to send ths letter to all students who wll be attendng the unversty. 1. An example of what your fnshed document should look lke has been provded. Refer to ths document for vsual gudance as you complete the nstructons. When you see an con n the l2 nstructons, look for the matchng con n the fnshed document. 13 L Tps and trrateges 2. Use a block-style letter format. 3. Read through all of the nstructons before proceedng wth the project. ',,,'.'u,*,r.,u,r,,,,,,,,,*0,,*,,

3 lnstructohs to the M Word pecalst L, Usng Mcrosoft Word, open the saved fle Proect W-8 Busness Letterhead n the "Word Projects folder" wthn the "College Concerge Projects" folder' 2. To avod losng your orgnal letterhead fle, save the document as Proect W-17 Welcome Orentaton Letter n your "Word Projects" folder wthn the "College Concerge Projects" folder' 3. Unless otherwse noted, the font should be set to Tmes New Roman 11 pont, and doublespaced between paragra Phs. 4. et the left, rght, and bottom margns at L nch. et the top margn at 2 nches. ln the Layout dsplay box, set the header and footer at 0'5 nch' 5. ln the header of your document, change the personalzed nformaton as shown n Document w-17. see con tr& 6. One lne below the header, key the date as shown n Document W-17' ee con 7. Usng the mal merge feature, select the fle Project A-10 lncomng tudents, created for Work Order A-10, n the 'Access Projects" folder wthn the "College Concerge Projects" folder. Note: Ths step wll connect the man document-the letter (see Document W-77)-to the data source document; the doto source document does not octually dsplay on the screen. Tp: Remember to change postol code to zp code n the mal merge oddress setup. 8. lnsert the merge felds four lnes (three blank lnes) below the date, left-algned, as shown n Document W-17. ee con 9. Double-space below the recpent's address, key the salutaton text and nsert the merge feld, left-algned, as shown n Document W-17. ee con ( s 10. Double-space below the salutaton and key the text for the letter, sngle-spaced and leftalgned, as shown n Document W-17. ee con 11. Double-space and key the complmentary close as shown n Document W-17. ee con 12. Four lnes below the complmentary close, key the sgnature text as shown n Document W-17. see con L3. Carefully proofread your work for accuracy and format. 14. Usng the Mal Merge feature, merge your letters to a new document. l:lllllt":rr:l,,,,, 'l.:}},l ttl:lllt)lll:.,.. :1,,::.tlsll''l'.,:.}]

4 J,,,.,,,:,,..,,..] le*{n;*;'$:{.;tun;*++r++ t: j I lnstructons to the M Word pecalst (Contnued) 15. Once agan, carefully proofread the fnshed letters for accuracy and format. 16. Resave the fle. 17. prnt a copy of one or more of the merged letters f requred by your nstructor.

5 r1 Unversty of Learnng ff ff ff ff ff Laurence W. Brght, PhD Dean of Educaton E -mal : I brght@uotl. edu www. un vers tyofl earn ng, edu (current date) <<FrstName>> <<LastName>> <<Addressl>> <<Cty>>, <<tate>> <<Zp>> Dear <<FrstName>>: ffff Admnstraton Offce cholar Crcle, ky, CA Phone: Fax: We are delghted that you wll be jonng us at Unversty of Leam:ng for the Fall semester. The Orentaton Program s scheduled for unday, August 29, and Monday, August 30. The unday program s a welcome dnner for all new students, rhere mportant nformaton can be gven n a relaxed atmosphere. The Monday progruun wll be held nmclane Audtorunr, De Palmer Hall. Ths program wll start promptly at 8:30 a.m. and wll last untl 3 p.m. The second day oforentaton wll provde you wth assstance n completng paperwork and regsterng for classes, a campus tour, bankng nformaton, and nformaton from campus securty. Please brng your proofofhealth nsurance, car regstraton, and a completed I-9 form to the Orentaton Program. There are two mportant rtems that we need to brngto your attenton pror to 1'our arrval: l. Thehousngfonnsareonlyavalableonlne. lnfornratonforcompletngthelormswll besentva e-mal. The prefened dates of anval for sgn-n at the resdence halls are Augusl 26 and 27. We would lke to make sure that you are rested and ready for the begnnng ofyour semester! 2. You wll need a completed Medcal Hstory Form uhen you meet wth the school medcal staff durng your scheduled appontment. lnformaton on the process for completng the form wll be sent va e-mal. You must complete pages I and 2 of the form and have your famly physcan complete pages 3 and 4. The unversty also requres mmunzaton aganst measles, mumps, and rubella for all students. By requestng a health physcal and mmunzatons wth your home physcan, you wrll save the tme and expense ofhavng them done once you arrve. Agan, we welcome and congratulate you on makng Unversty of Leamng your chosen college to complete your hgher leamng. ncerely, Laurence W. Brght, PhD Dean of Mucaton, I "We Provde Opportuntes for Personal Growth and Cultural Enrchment'o II ;,,.,.,