Why, Who, What, When, Where & How: Digitizing Your Local Newspaper. Jenni Salamon Coordinator, Ohio Digital Newspaper Program

Transcription

1 Why, Wh, What, When, Where & Hw: Digitizing Yur Lcal Newspaper Jenni Salamn Crdinatr, Ohi Digital Newspaper Prgram

2 Agenda Why? Wh? What? When? Where? Hw?

3 Backgrund 2008 Natinal Digital Newspaper Prgram participatin begins Over 318,000 pages n Chrnicling America! 2010 Ohi Memry Newspaper Digitizatin Prgram begins Over 130,000 pages n Ohi Memry (and grwing)! Archival standards fr high-quality prduct

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5 Why Digitize Newspapers? Fundamental part f histrical recrd Variety f infrmatin & unique stries Preservatin f riginal materials Increased access thrugh keywrd searching Cnvenient & time-saving

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7 Wh Is Yur Audience? G lcal! Library patrns Educatrs & students Histrians (casual and prfessinal) Genealgists Other city/cunty residents But dn t discunt state, natinal & glbal impact! Build yur cllectin arund their needs and wants

8 Wh Are Yur (Ptential) Partners? Public library Histrical sciety Genealgical sciety Museum Newspaper publisher Others??

9 Wh Are Yur (Ptential) Funders? Yur r partners perating budget/general fund Grants Natinal: NEH, IMLS, NHPRC State: Ohi Humanities, OHRAB, Histry Fund, LSTA Lcal: Rtary clubs, lcal philanthrpic rganizatins Fundraisers/dnatins Buy in (literal!) frm yur audience Others??

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11 What Paper Will Yu Digitize? Chse what is imprtant t yur: Institutin Audience Partners Funders

12 What Time Perid Will Yu Digitize? Public Dmain Befre , withut cpyright ntice , with cpyright ntice if cpyright was nt renewed Under Cpyright , with cpyright ntice if cpyright was renewed , with cpyright ntice 1977-current

13 What Frmat Will Yu Digitize? Hardcpy Prs Better image quality Cns Mre cstly Mre time-cnsuming Micrfilm Prs Less cstly Mre efficient Preserve hardcpy Cns Sme quality issues Permissin needed frm micrfilm creatr Access t negatives

14 What D Yu Want Frm Yur Digital Cllectin? Access Onsite vs. nline Paywall vs. free Keywrd searching OCR quality will vary by vendr & image quality Organizatin and descriptin Metadata Frmat f deliverables

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16 When Will Yu Launch Yur Prject? Measure twice, cut nce D yur research Knw what yur requirements Make a plan Stick with it!

17 When Will Yu Launch Yur Prject? Phased develpment Alignment with anniversaries/cmmemratins f imprtant events Wars/cnflicts Funding (cunty, twn, building/institutin)

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19 Where Will Yu Stre Yur Cntent? In-huse vs. reginal/state repsitry vs. vendr slutin Cnsideratins Cst (including staff time) Security Access Sustainability

20 Where Will Users See Yur Cntent? In-huse vs. reginal/state repsitry vs. vendr slutin Cnsideratins Cst (including staff time) User-friendly features Sustainability Interperability

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22 Quick Recap Why? Wh? What? When? Where?

23 Hw D Yu Incrprate Standards? Archival standards High quality images and keywrd searching Interperability between multiple digital library platfrms Structural and descriptive metadata Sustainable, lng-term access

24 NDNP Technical Specificatins Digitizatin frm secnd-generatin negative micrfilm Intellectual and structural metadata Infrmatin abut riginal, micrfilm, digital editins f newspapers Page and issue rder Image files Archival TIFF JP2 (web access) PDF (with embedded OCR) XML files fr pages, issues, reels, batches cntaining metadata

25 Hw D Yu Find Ptential Vendrs? Cnsider the desired frmat and functinality f yur final prduct Image type OCR Metadata Digitizatin standards Hsting Make a checklist Only cnsider vendrs that can give yu what yu need & want

26 Hw D Yu Issue An RFP/RFQ? Request fr Prpsal/Request fr Qute Encurages cmpetitive pricing Fair cmparisn between vendrs Clearly lay ut prject gals/expectatins and requirements fr technical standards Use yur checklist! Ask fr sample f their cntent and hsting slutin, if applicable

27 Hw D Yu Chse A Vendr? Dn t settle, even if it s less expensive Cmmunicatin is key! Ask questins Cnsider reputatin and expertise Ask fr references!

28 Hw Much Will This Cst? Micrfilm duplicatin (if applicable) Digitizatin (scanning & prcessing images) Hsting platfrm Server space Staff

29 Hw Can Yu Partner With Ohi Memry? Ohi Memry Newspaper Digitizatin Services Tier I ($0.20-$0.49/page) Duplicatin f master negative Pre-digitizatin material preparatin Scanning t current standards and best practices Prcessing using CONTENTdm system Metadata OCR Derivative image files (JP2) Pst-digitizatin quality review Strage and file maintenance Lading and hsting n Ohi Memry (if a member) Tier II ($0.50-$0.79/page) Duplicatin f master negative Pre-digitizatin material preparatin Scanning t current standards and best practices Prcessing using NDNP specificatins Metadata Enhanced OCR Derivative image files (JP2, PDF) XML files with metadata/ocr Pst-digitizatin quality review Strage and file maintenance Lading and hsting n Ohi Memry (if a member)

30 Ohi Memry Newspaper Cllectins

31 Ohi Memry Newspaper Cllectins

32 Ohi Memry Newspaper Cllectins

33 Ohi Memry Newspaper Cllectins

34 Ohi Memry Newspaper Cllectins

35 Final Recap Remember yur five Ws and ne H f jurnalism! Specific cnsideratins: Image quality Keywrd searching/ocr Metadata Access Maintenance Sustainability

36 Thank Yu! Questins? Jenni Salamn, Crdinatr A cpy f this presentatin will be made available n ur Prject Wiki