Google Drive Advanced

Transcription

1 Ggle Drive Advanced Publishing Flders t Share Cntent with Parents and Students (5 mins) There are several ways t share cntent with parents and students using Ggle Drive. As yu have learned previusly, yu have several ptins t share files and flders with thers. Here are sme pssibilities fr sharing: Publish entire flders with infrmatin Summer reading guides Beginning f the year inf packets fr parents Class syllabus and infrmatin Use Drive t create and rganize student prtflis Yu can als use Drive t make yur students wrk accessible. Review the image belw t create a flder structure fr yur students fr assignments. T learn mre abut creating and grading assignments, check ut the Learning Center s Ggle Classrm Basics mdule ( Hand ut/hand in flder rganizatin (see image belw) Playing and Sharing Vide Files with the Drive Viewer Play yur vide files in Ggle Drive All f yur upladed vides can be fund with the Vides filter. The default view is List view where yu will see titles, wnership, and mdificatin dates f yur files. The Grid view ptin will display thumbnail images that can help yu see all f yur cntent withut having t click each file.

2 Hw t play a vide and find infrmatin abut the file Once yu have upladed yur vide t Ggle Drive, yu can watch it with the Ggle Drive vide player. Simply click the file frm yur Dcuments List, and click the Preview icn. The vide pens in the preview windw that includes a vide player. If yu click the grey icn, it will pen the vide details page, and yu can view inf abut the vide, edit the vide descriptin, edit the sharing permissins, and pt t prevent dwnlads f the file. Files that yu can play Gmail Drive - Advanced Page 2

3 Sync r uplad vide files up t 10GB in size in the fllwing frmats: WebM files (Vp8 vide cdec; Vrbis Audi cdec).mpeg4, 3GPP and MOV files - (h264 and mpeg4 vide cdecs; AAC audi cdec).avi (MJPEG vide cdec; PCM audi).mpegps (MPEG2 vide cdec; MP2 audi).wmv.flv (Adbe - FLV1 vide cdec, MP3 audi) Tip: Uplad yur vide in the riginal frmat and in the highest quality pssible. The maximum reslutin fr playback is 1920 x Audi and vide lengths shuld be the same, audi and vide shuld start and end at the same time. T learn abut viewing images, vides, dcuments, and ther files in Ggle Drive, check ut mre in the SupprtSupprt Center ( Using Drive fr Shwcasing Student Wrk One way students learn is by metacgnitin, r the prcess f thinking abut their thinking. Being able t dcument their learning allws a child access t physical evidence f that grwth at a later date, in rder t cmpare current thinking t that f the past. When given time t reflect, students think abut their thught prcess when they were wrking, and answer questins abut what they might d differently in the future. Because Drive can stre any type f file, students can save their ntes, writings, mindmaps, vide blgs, images, and mre, in flders, fr easy access later in the year. Teachers can set up the flder structure fr students, r allw students the freedm t create their wn. Drive is really a perfect tl t archive this cllectin f learning artifacts. Here are sme ideas that teachers can use with Drive t shwcase student wrk: Use Image Capture and ask students t take and save pictures f their masterpieces Save writing pieces t Ggle Drive in a flder labeled My Prtfli r e-prtfli fr later reflectin See all stages f the writing prcess by using See Revisin Histry under the File menu s yu can lk back at a piece frm the very beginning View images f student wrk in Grid view and share with parents at parent-teacher cnferences Scan certificates and ntes f appreciatin Establish weekly time fr students t capture wrk Teachers can als mnitr student prgress ver time, using shared flders, and the Grid view in Drive. Drive sharing ptins als allw this shwcase f learning t extend further - by changing the share ptin t Public n the web, prud students can share their learning with parents, cmmunity members, and the wrld! With Ggle Drive - an always n, always available tl fr strage - students never have t wrry abut where they will save thse dcuments, images and vides. They will have access t Drive n their desktp, laptp, and even their mbile device, t dcument learning n the g! Gmail Drive - Advanced Page 3

4 Scanning Paper Dcuments int Drive Anther way that teachers can use Drive t their benefit is t create a filing system they can take wherever they g. Cnverting paper dcuments int an electrnic frmat allws yu access t the files yu need, anytime, anywhere; even when nt cnnected t the Internet, in ffline mde. This prcess can be cmpleted using a scanner r the Scan feature ( n an Andrid mbile device (there are als many apps fr the iphne r ipad that will allw yu t scan a file t PDF). Scanning has an additinal benefit - it makes the paper searchable! Sme ther reasns t scan files fr Drive include: Electrnic files are easier t carry than paper Scanned dcuments can be given multiple labels, making the same dcument accessible t different peple in multiple places Scanned reprts and articles can be shared with faculty and clleagues Sharing Large Files with Others Smetimes files are t big t . In thse cases, having the ability t uplad a file t Drive and share it is an ptin that saves yu time. Yu can als uplad the file int Drive and share it separately thrugh a link r within a flder. Files that yu uplad but d nt cnvert t a Ggle Dcs, Sheets, r Slides frmat can be up t 5 terabytes (TB) each. T learn mre abut Ggle Dcs, Sheets, and Slides size limits, check ut the Supprt Center ( Using the Save t Ggle Drive Extensin in Chrme (5 mins) Have yu ever fund a great resurce n the web that yu wanted t save and share with yur students r clleagues? The Save t Ggle Drive Chrme extensin helps yu save text, images r webpage screenshts t yur Ggle Drive. T get started, add the free extensin ( frm the Chrme Web Stre. Once it has been installed, yu will have ptins t save web cntent t Ggle Drive when yu right-click n images and HTML5 audi and vide, r t save the entire web page by clicking the Ggle Drive buttn n the Chrme tlbar. Gmail Drive - Advanced Page 4

5 The extensin has ptins fr save lcatin and file frmat. After yur cntent is saved, yu can rganize and share yur new dcument. Using Templates and the Template Gallery (15 mins) Ggle Drive enables yu t turn any dcument, spreadsheet, presentatin r frm int a template. Here are sme examples: In the classrm, teachers can frmat a Ggle Dc fr an assignment, submit it as a template in Drive, and then share it easily with students using a link A schl secretary can create digital letterhead using a Ggle Dc and publish it in the schl s Drive Template Gallery The schl nurse can create a Ggle Frm fr cllecting immunizatin infrmatin and cnvert it t a template t be used year after year The Public Templates Gallery includes templates that Ggle Apps users have submitted fr public use. These templates include lessn plans, certificates, wrksheets, inventry frms, and mre. They are available t all users f Ggle Drive. T create a file using a template: Brwse directly t yur schl s template gallery by typinghttps://drive.ggle.cm/a/[myschl.rg] where myschl.rg is yur schl dmain accunt Frm a Dc, Sheet, Frm, r Slides dcument, click File >New >Frm template If yu have a third party app that cnnects yu t the template gallery, frm Drive, click n New, Mre, Frm template ; see lessn 10 fr mre infrmatin abut third-party apps Find a template in the Template Gallery Gmail Drive - Advanced Page 5

6 Use the Gallery tabs t restrict yur view t public templates, yur schl Ggle Apps dmain, templates yu have previusly used r templates yu have created. Yu can als brwse the Template Gallery using keywrds r the Srt by feature. Narrw the search using filters alng the left-hand navigatin: Narrw by type, Narrw by categry, r Narrw by language, t filter the list f templates. There is als a Students & Teachers categry that will display templates fr use at schl. Submit yur wn templates T create yur wn template, yu will need t create and edit a Ggle Dc. Once yu have designed it, yu can add it t the Template Gallery using the Submit a template link in the tp right-hand crner f yur schl s dmain Template Gallery. Gmail Drive - Advanced Page 6

7 The Submit a template prcess is very simple. 1. Chse yur Ggle Dc frm Drive. 2. Enter a descriptin f what the template is and hw t use it. 3. Select ne r tw categries fr the template. 4. Select a language. 5. Submit template. Nte: Once yu submit a Ggle Dc as a template, it will be visible t everyne in yur schl r district. If yu mdify the template, thse changes will appear t peple wh preview r use yur template. Nte: Yu will nt be able t view Ggle Dcs created using yur template (unless they are explicitly shared with yu). Reducing Paper at Schl Yu can use a cmpletely nline prcess t pst assignments, and accept student wrk using Ggle Drive. Belw is a sample wrkflw fr an assignment using Ggle Drive. Share assignment A teacher can create and edit assignments in a Ggle Dc and share it with the class. T reduce paper, a teacher can share the assignment in a variety f ways: Gmail Drive - Advanced Page 7

8 As a Ggle Grup with view access Embed it int the class site Publish it t the schl dmain and prvide students a link t theassignment Create a Shared Assignments flder fr the class, make it viewable nly, and share that flder with the students directly Cpy assignment/template If the Ggle Dc is in a standard frmat fr students t use, the teacher can publish it as a template and include the link t the template in the assignment dcument. Cmplete assignment Students can read the assignment nline and start their wrk in a Ggle Dc. If the teacher prvides a template, they can cpy the template and begin adding their wrk in the new Ggle Dc. Submit assignment When students are ready t submit the assignment, they can share the Ggle Dc with the teacher. Fr rganizatinal purpses, the teacher can require a standard dcument naming frmat (i.e. LastnameFirstname_perid_assignmentnumber). Alternatively, students can drag the file int a shared Cmpleted Assignments flder shared with the teacher. Grade assignments The teacher can grade Ggle Dcs as they are shared by the students, prviding cmments directly int the Ggle Dc. The teacher knws a file is ready t be graded nly when the Ggle Dc is shared with the prper name frmat, r when it is drpped int the student s Cmpleted Assignments flder. The teacher can als give students a deadline and then grade what is available in the flder at that time, whether the wrk is cmpleted r nt. Therefre, wrk can be turned in as sn as it is started, allwing the teacher t view the time spent n assignments, the editing accmplished and the last time the student wrked n the assignment. Publishing Flders t Make Files Viewable n the Web Ggle Drive allws yu t publish flders n the web. This feature can be used t share useful infrmatin with thers, including: Annuncements in PDF frmat t parents Agendas fr meetings Registratin and health frms Schl plicies with staff, students, and parents Lessn plan repsitries Class ntes and syllabi Summer reading materials Gmail Drive - Advanced Page 8

9 T create flders that are publicly viewable: 1. Select a flder frm the Drive Dcument List. 2. Click Share 1 t Click. 4. Click the drp-dwn arrw t the left f Cpy link. 5. Click Mre Click ON - Public n the web frm the list f visibility ptins. T share the flder via , r a scial netwrk, r t add the link t a website, cpy the unique URL frm the Link t share web address by clicking the Cpy link buttn. Extending the Functinality f Drive Using Third Party Apps Yu can brwse and cnnect apps right frm within Drive by clicking Cnnect Mre Apps in the New menu. Once yu have selected and installed an app, yu can begin using the app t create r pen files directly frm Ggle Drive. T install, pen, and use the app: 1. Click New. 2. Click Mre. 3. Click + Cnnect mre apps. 4. Select an app t add t Drive. 5. Allw access the first time yu cnnect. 6. Open and use the app. The file will autmatically save t yur Drive. Explre the educatin apps listed belw at the Chrme Stre ( ) : Template Gallery : Gain access t yur persnal, dmain, r public Ggle dcuments templates. Kaizena : Add spken feedback t student wrk by using this vice feature app. Music Player fr Ggle Drive : Play music and audi files in Drive. Mindmeister : Create, edit, and share mind maps. Pwtn Edu : Create engaging animatins and presentatins using a cmic strip app. We Vide : Edit vides in the brwser. Gegebra : Useful applicatin fr use with gemetry, algebra, statistics, and mre. Gmail Drive - Advanced Page 9

10 RealTime Bard : Create mindmaps, Gantt charts, timelines, prject planners, stry maps and mre with cllabrative features in real time. Gmail Drive - Advanced Page 10