RUcore Resource Types. Definition and Policy

Transcription

1 RUcre Resurce Types Definitin and Plicy Primary resurce (access and impact): The primary bject r utput fr which access and impact are desired. In a cmplex situatin, such as a jurnal article with multiple versins r a research experiment with many utputs (data set, vide, ntes, images, etc.), the primary resurce is the infrmatin that is the subject f the metadata. In cmplex data circumstances, it will be the data that primarily carries the infrmatin value and t which the creatr r cllectr wants the user s attentin directed. Fr example, in a cmplex research data setting, it will be the data that best demnstrates the prf f the research hypthesis. There may be mre than ne primary resurce in a cmplex infrmatin scenari. Primary resurces receive: Full preservatin in RUcre, receiving full METS metadata and preservatin activities prvided by RUcre and its underlying repsitry architecture, Fedra Cmmns. Full cntextual metadata, including descriptive and administrative and cnfrming t a published Applicatin Prfile (AP), either a standard AP r an AP custmized t the cllectin Identified by a DOI. Indexingand searchability by the RUcre SOLR search facility. Brad access supprt, including indexing by third party facilities, such as Ggle Schlar. Cmpilatin and maintenance f cumulative usage statistics fr the resurce. Are mnitred fr inapprpriate access and use such as cnsecutive dwnlads abve a 10. dwnlad threshld in a ne hur perid by a single IP address. Prminently displayed with ne click navigatin frm the metadata display. Secndary Resurce (Lifecycle): A secndary bject that has meaning and value are derived largely thrugh its cntextual relatinship t the primary resurce. This bject may represent an imprtant milestne in the lifecycle f the resurce, such as a superseded versin f a jurnal article, r may prvide imprtant cntext t supplement the primary resurce, such as a lab ntebk r a vide f an earthquake simulatin, where the primary resurce is identified as the dataset prduced by the sensrs at the simulatin site. The primary and secndary nature f resurces is generally determined by the creatr r cllectin wner, such as the principal investigatr f a research prject. Secndary resurces receive full preservatin, such as metadata and a DOI. Secndary resurces will generally have creatrs, wh prvide a license t RUcre t preserve and prvide access t the resurce and wh are acknwledged as the creatr r wner in RUcre. An analytic, which has meaning and value in relatin t the primary resurce vides that are clipped and anntated in the analytic is an example f a secndary resurce. Secndary resurces receive: Full preservatin in RUcre, receiving full METS metadata and preservatin activities prvided by RUcre and its underlying repsitry architecture, Fedra Cmmns. Cntextual metadata. Descriptive metadata will generally be limited t what is required fr identificatin, relatin t the later versin(s), and retrieval via DOI. In general, surce, technical and rights metadata requirements are the same fr bth primary and secndary bjects. As an Page 1 f 6 2/24/2015

2 example, CF Metadata fr the secndary resurce type, superseded articles. A standard Secndary Resurce AP is under develpment. Exceptins may be made n a case-by-case basis but must be dcumented in an AP. Identified by a DOI. May have the status unavailable, as when an authr chses t permanently embarg a superseded versin f an article r the rights t access the resurce are unclear. Secndary resurces are generally nt indexed and searched by the RUcre SOLR search facility. Secndary resurces are nt prminently displayed but are generally at least tw clicks away, with the click prviding cntext, such as a View all Versins" buttn r view the analytic buttn s that the user has sme basic cntext fr what (s)he will be retrieving. Secndary resurces may be submitted t third party indexing services, such as Ggle Schlar, when they are intended fr brad use, such as an Analytic, but nt fr secndary resurces such as superseded versins that are nt intended fr nging use. Cmpilatin and maintenance f cumulative usage statistics fr the resurce are maintained. Secndary resurces are mnitred fr inapprpriate access and use such as cnsecutive dwnlads abve a 10 dwnlad threshld in a ne hur perid by a single IP. While any resurce may be embarged fr cause, RUcre is an pen access repsitry that favrs pen access fr all its resurces. Secndary resurces that are part f a resurce lifecycle and are thus supplanted rather than cmplemented by the primary resurce are mre likely t be embarged. Administrative Resurces (critical supprt): Administrative dcuments that are critical fr the preservatin r access f a resurce will be added t the Administrative Dcuments cllectin. These resurces receive full preservatin with the required cntext t enable administratin r access t a resurce. Examples include licenses t make resurces available fr pen use, inventry r sales recrds, deeds f gift, etc. Administrative dcuments are critical fr ensuring the related resurces remain viable fr use. Administrative dcuments are nt indexed by SOLR/Lucene althugh separate indexing will be made available at a future date when an administrative prtal is established. Administrative resurces receive: Full preservatin in RUcre, receiving full METS metadata and preservatin activities prvided by RUcre and its underlying repsitry architecture, Fedra Cmmns. Cntextual metadata. The metadata will cnfrm t the guidelines in Sectin 1 f "Prcessing Administrative Dcuments in RUcre". Exceptins may be made n a case-by-case basis but must be dcumented in an AP. Identified by a DOI with the status unavailable. Administrative resurces are nt indexed and searched by the RUcre SOLR search facility. Administrative resurces will be restricted t t RUcre administratrs and t cllectin wners, when apprpriate. Ancillary materials (ephemeral) Ancillary materials lack the critical characteristics f a standalne RUcre resurce and receive the minimal cntext required t supprt their use. They receive bit level preservatin thrugh RUcre integrity and backup prcesses. They lack authrship infrmatin and are nt wrks f the mind that merit independent discvery and access. They may be autmatically generated such as an Page 2 f 6 2/24/2015

3 autmatic image t text (e.g., OCR) r speech t text (e.g., Dragnspeech) file. They may be independently created but have meaning nly as a supprt r as a surrgate t the primary bject, such as a transcript which prvides an alternate frm a resurce but ffers n cmplementary value. They may have dubius prvenance, such as scribbled ntes r unidentified student wrk. They may be created at tremendus vlume, pssessing value in the whle rather than the individual s that the return n investment fr cntextual catalging is weak r nn-existent. The cllectin creatr/wner, wrking with the RUcre cllectin prject manager, is the primary arbiter f the status f secndary vs. ancillary fr cllectin resurces. Further guidance n determining resurce type can be fund in the guidelines fr Use f Descriptive Event and Related Item, which lists factrs t cnsider when determining whether t treat a resurce as primary, secndary, r ancillary. Ancillary resurces are datastreams that are bundled and displayed with the primary bject. If they are permanently disambiguated frm the primary bject, they will have n independent value and culd ptentially be discarded. Ancillary resurces receive Shrt, descriptive datastream labels ( student wrk, transcript ) fr basic cntext. D nt have independent metadata r a DOI. Have minimal r n metadata cntext. Cntext, when prvided is generally a nte, such as Includes transcript. Receive bit level preservatin nly thrugh preservatin actins applied t the primary resurce with which they are bundled. Page 3 f 6 2/24/2015

4 PROCESSING ADMINISTRATIVE DOCUMENTS in RUcre Overview There must be an RUcre Depsit Agreement authrizing distributin thrugh RUcre frm the hlder(s) f the intellectual prperty rights, and a privacy release ( Release fr Videtaping and/r Phtgraphy ) fr any persn appearing in a vide. Fr any cllectin invlving administrative dcuments, 1. create a separate recrd fr each administrative dcument in the Administrative Dcuments Cllectin; uplad the dcument, ingest the bject, and recrd the title and DOI 2. create a recrd fr the main resurce; describe each permissin dcument as a Related Item and create a Rights Event fr every permissin; uplad the resurce and ingest the bject 3. after ingesting bth the main resurce and the license/permissin resurce, create a relatinship using RELS-EXT Fllw the steps belw. Any elements nt explicitly mentined shuld be left blank. 1. Prcessing the permissin frms A. If the permissin frm is hard cpy, scan it as (in this rder f preference) tiff, PDF/A, r PDF B. Create metadata fr the permissin frm (select cntent mdel 'dcument'): Title. Use the persn s name in the frm Lastname, Firstname, fllwed by the cllectin name and ne f the frm terms in the Assciated Object type vcabulary f the Rights Event, fr example: Ralstn, Sarah. Equine Science Center-license Genre/frm headings. Fr each administrative dcument, assign tw genre/frm terms frm the term authrity RULIB-adminDc: A general frm term crrespnding t the name f the event (Descriptive dcuments, Prvenance dcuments, Preservatin dcuments, Cnditin Evaluatin dcuments, r Rights dcuments) a mre specific term, describing the exact type f dcument. Fr example a deed f gift wuld have frm terms 'Prvenance dcuments' and 'Deeds f gift.' A publicity release wuld have frm terms 'Rights dcuments' and 'Publicity releases.' The RULIB-adminDc vcabulary fr the specific terms will be drawn frm the 'type' vcabulary under Assciated Object in each f the events. DOI (system-supplied) Date. The date the dcument was signed. Embarg. In rights metadata, create a Rights Event t embarg the permissin frm. This will ensure that the frm cannt be displayed t RUcre users: Type=Embarg Date & Time Date & Time= Encding=w3cdtf Pint=end Page 4 f 6 2/24/2015

5 C. Uplad the master and select system-generated pdf fr each scanned frm (if the master is nt pdf). D. Ingest each permissin/release frm. Yu will need t add the DOIs fr these permissin/release frm bjects t the rights event in the resurces recrds; if yu anticipate frequently referencing them in yur metadata, yu might want t recrd them in a dcument r spreadsheet fr ready reference. 2. Recrding the permissin dcumentatin in the main resurce s metadata A. In the descriptive metadata fr the bject itself, describe the permissin dcument as a Related item: Type = has dcument Title = [use the title used in the permissin frm s wn metadata recrd] Identifier = [permissin frm DOI] Identifier type = di B. In the rights metadata fr the bject itself, create a Rights Event fr each permissin: Type = permissin r license r permissin r license receipt Date & Time Date & Time=yyyy-mm-dd [date dcument was executed] Encding=w3cdtf Assciated Entity: Rle: = Cpyright hlder fr rights hlder; Cntributr fr participant wh is nt a rights hlder Name = [Firstname Lastname] Assciated Object Type = License fr rights hlder; Publicity release fr participant wh is nt a rights hlder Name = [Nn-exclusive license fr <shrt title f resurce>] fr rights hlder [Permissin/release frm fr <shrt title f resurce>] fr participant wh is nt a rights hlder Reference = <DOI> Reference Type =digital 3. Creating the relatinship using RELS-EXT Create RELS-EXT statements between the resurce bject and the license/permissin bject. (Nte this is an interim prcedure that shuld ultimately be autmated.) Obtain the rutgers-lib ID s f bth bjects yu wish t relate t each ther. Lg int dlr/edit and click the Search and Editing link at the tp f the screen Under 'Functins fr Named Fedra Objects' put the rutgers-lib ID f the resurce bject int the View Fedra Object sectin. In the green area acrss the tp chse Manage Relatinships, this will pen in a new windw Select the Has License relatinship frm the pulldwn menu Type in the rutgers-lib ID f the license resurce as the target bject f the relatinship yu are building. Click Add new Relatinship after which the screen shuld refresh and the newly created relatinship will be shwn n the screen Repeat fr every administrative dcument Page 5 f 6 2/24/2015

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