ARTstor Tips for UHM Faculty and Other Instructors

Transcription

1 UHM Instructr wrkshp handut (Sep. 2014) 1 ARTstr Tips fr UHM Faculty and Other Instructrs! System Requirements Brwser requirements t use all f ARTstre's features: later versin f Flash Player, Java, Quicktime Player, and disabling pp- up blcker. See the system requirements page: Accessing ARTstr G t the Hamiltn Library website ( Click Vyager (under Research Tls ) and search artstr. By clicking the link at Web Site/Electrnic Resurce, yu will be prmpted t enter yur UH username and passwrd. Once yu see the ARTstr frnt page, click Enter Here (tp right). Click Lg in r register as a new user. NOTE: Once yu made an initial access thrugh the Library website, yu will have an ptin t access ARTstr remtely (ff- campus, r withut ging thrugh the Library) fr a semester perid. G directly t: User Registratin Set up a user accunt Click Nt Registered? at the right tp n the ARTstr digital library frnt page Set up yur accunt as an Instructr- level user kanak3@hawaii.edu r uhmeres@hawaii.edu with yur name, title and department! Brwse Cllectin Click Find n the tp menu, and select Brwse ARTstr by. Gegraphy by cuntry Classificatin by medium (e.g. Paintings, Sculpture, etc.) Cllectin by cllectin name f cntributing rganizatins (e.g. The Metrplitan Museum f Art Cllectin) Featured Grups by sample tpic (subject) (e.g. American Studies, Language and Literature, Histry, etc.) Public flders created by instructrs at UHM Subject Guides Useful subject guides t learn abut cllectins. (e.g. Anthrplgy, Asian Studies, Literary Studies, Histry, etc.). G t this link: Cllectin descriptins Yu can see each cllectin descriptin, cllectin size and the prgress status at: is- artstr/w- html/cllectin- status.shtml! Search Search by Keywrds Enter terms in the Search bx. Characters such as * (wildcard) and _ (character wildcard) can be used t braden queries; qutatin marks (" ") can be used fr exact phrases. Search in All Cllectins, r yur Persnal Cllectin (instructr- level users nly), r within an Image Grup by clicking the drp- dwn menu next t the search bx. Advanced Search

2 UHM Instructr wrkshp handut (Sep.2014) 2 Click the advanced search link under the basic search windw, r click Find n the tp menu and select Advanced search. Yu can limit yur search by year range, gegraphy, classificatin, etc. Narrw / Save Yur Search Results Once yu get search results, yu can refine yur search by entering anther term(s) and selecting Within this search result in the drp- dwn menu next t the search bx. Click the triangle next t Srt by t change the rder f results (by Relevance, Title, Creatr r Date). By New! clicking the plus icn, yu can filter the results by Classificatin and Gegraphy. Als, slide the pinters in the timeline bar t narrw the years. Yu can save yur filtered search fr future use by clicking My saved searches under the search windw.! View Search Results Duble click a thumbnail t pen the image, and click the icn t view the full recrd with anntatins. Yu can switch t the larger thumbnail view by clicking the icn belw the search bx. Persnal ntes can be entered by clicking the image captin belw the small thumbnail, r View Full Recrd buttns n the large thumbnail view. Meaning f icns fr special features (Click the icn t use the feature) There are multiple images fr this piece frm which yu can chse Yu may be als interested in related artwrk by the artist r the time perid IAP (Images fr Academic Publishing) high quality images fr use in schlarly publicatins free f charge 3- D images view a piece frm varius angles QTVR (QuickTime Virtual Reality) explre a panramic perspective f architecture r histrical sites! Save and Organize Image Grups, and Make Citatins Highlight desired images (single click). Yu can g t the next page t select mre images. When finished, right click, r g t Organize t select Save selected images t. Name the image grup, and click My Wrk Flder (yur private flder) t save the image grup fr future use. (*Image grups under yur wrk flder can be viewed nly by yu.) If yu check Open grup in separate windw and click Save & Open in the Save windw, the image grup pens in the half f the screen. This split screen allws yu t drag images t add mre images frm search results t the image grup. Yu can als drag images t rearrange within the image grup. T save a detail view f an image, zm in the image and click the save icn; it dwnlads the detail view nt yur cmputer. It can als be saved t an image grup. T save citatins fr images, single click images that yu wish t save citatins. Right click, r g t Tls and select Save citatins fr selected images. Yu can als save citatins fr an entire image grup. View yur saved citatins by ging t Tls t select View and exprt citatins.! Dwnlad, Print, and Present Images New! Dwnlad an image r an image grup nt yur cmputer T dwnlad an entire image grup (up t 150 images), pen an image grup and click the icn n upper right. T dwnlad a single image, duble click a thumbnail t full view, and click the Save icn. A zip file with

3 UHM Instructr wrkshp handut (Sep.2014) 3 a.jpeg file (image) and an.html file (descriptin text) will be dwnladed t yur cmputer. Change the file names fr easy access later. Print single image with descriptin text Duble click a thumbnail t full view, and click the Print icn. Print an image grup Open an image grup, and g t Share n the tp menu. Select Print image grup. The ptins are: full recrd; brief recrd with instructr ntes; r brief recrd with persnal ntes. Dwnlad an image grup directly t PwerPint Open an image grup, and g t Tls. Select Exprt image grup t PwerPint. Exprting is limited t 2,000 images per semester perid. Each image in the image grup will be dwnladed n each slide, and the text data in the Ntes field. NOTE: PwerPint 2007 r higher is recmmended. If yu nly have MicrSft Office 2004 r earlier, dwnlad a cnversin applicatin, r use a free file cnversin website (e.g. t cnvert the.pptx file t the.ppt frmat. If yu are using Keynte n Mac, pen the dwnladed.pptx file n Keynte. Create an OIV (Offline Image Viewer) presentatin Alternative t PwerPint OIV is free sftware created by ARTstr. It enables yu t create presentatins with very high- quality images allwing yu t easily zm- in t details while presenting. Yu can dwnlad ARTstr images as well as uplad yur wn images t OIV t make presentatins. NOTE: OIV sftware must be installed n the cmputer(s) t use it. Dwnlad the OIV sftware by lgging in ARTstr, selecting Tls n the tp menu and Dwnlad ffline presentatin tl (OIV).! Share Images With Students/Clleagues at UHM Let students view an image grup yu made Open an image grup. G t Share n the tp menu and click Generate image grup URL. Chse Thumbnail page URL if yu wish t let students view the thumbnails first. the URL t students. (*They need t have their wn ARTstr accunt.) NOTE: It is recmmended t generate a URL while accessing ARTstr remtely in rder t ensure students ability t pen the URL ff- campus. T access ARTstr remtely, simply g t this address t lg in with yur accunt: Share image grups fr class r cmmunicate with students interactively using a flder (*Instructr user nly) (*See als ARTstr Tips fr Creating Student Assignments n page 6) Step 1: Create a passwrd- prtected flder Click Share n the tp menu and select Create flder. Make it Institutinal pwd- prtected, and create a passwrd. When it asks t Enable student wrk flders, click "Yes", and enter a date f the end f semester r later (ptinal). All student wrk flders (unique t each student) will disappear after this date.

4 UHM Instructr wrkshp handut (Sep.2014) 4 Select images fr students t wrk n. Save the images t a new image grup, and save it under the passwrd- prtected flder yu made (if yu have saved images in an existing image grup r under ther flder, g t Share and Manage flder(s) t mve the image grup t the passwrd- prtected flder). Step 2: Let students unlck the flder Ntify students f the passwrd, and instruct them t unlck the flder by ging t Find and Unlck passwrd- prtected flder (they have t be lgged in with their wn accunt). *See an example f in Appendix n the last page f this handut. Once students unlck the flder, the instructr will see their names in the My students tab in the flder manager under the tp menu Share. If yu have enabled Student wrkflders, yu will see flders that appear t be identical t the ne yu have made but has each student s initials nce they unlck the flder. Student wrkflders is an ptinal feature t give each student wn wrkspace within the shared flder. Students can cpy yur image grup t their student wrkflder, s will be able t enter Student ntes t images r add images f their selectin. Student wrkflders are nly visible t each student and the instructr, and will disappear n the expiratin date yu have set. NOTE: Next semester, yu will be able t reuse the same passwrd- prtected flder fr new students by changing the passwrd. Make a PwerPint file frm yur image grup Yu can exprt an image grup directly t PwerPint fr a presentatin r sharing with students/clleagues. The descriptin text fr the images will be dwnladed t the slide Ntes field. Fr details, see Dwnlad an image grup directly t PwerPint n page 3.! Uplad and Save Yur Own Images t ARTstr (*nly available t instructr- level users) Instructr- level users can uplad their wn image/sund files t Persnal Cllectin in ARTstr (up t 1,000MB ttal). Uplad yur wn files G t Uplad n the tp menu, and select Image and audi files. View yur wn images alngside ARTstr images Yu can save yur wn images t an existing image grup that already has ARTstr images. Once yu have upladed images int yur Persnal Cllectin, g t Find and select Brwse persnal cllectin. Single click desired images t select, and right click, r g t Organize t select Save selected images t, and save t the existing image grup yu wish. If the image grup is shared with ther users, they can als see yur images alngside ARTstr images. NOTE: If yu wish t make yur wn images searchable and dwnladable by ther UHM users (e.g. yur students), yu need t change the access level fr yur images. G t Uplad and Manage persnal cllectin. Right click an image r a categry, and set it t institutinal access. This will make yur wn images available t search and dwnlad within UHM (yur wn images will never g public utside UHM). Remve images frm yur Persnal Cllectin G t Uplad and select Manage persnal cllectin.

5 UHM Instructr wrkshp handut (Sep. 2014) 5! Other Free Image Resurces n the Web New! Excerpt f a list f ther surces that cmplement ARTstr s cllectins. See mre extensive list n the Hamiltn Library s LibGuides: " UH Mana Library Digital & Digitized Cllectins Dwnladable images frm Archives and Manuscript cllectins, the Asia Cllectin, artwrks frm the Jean Charlt Cllectin, the Rare cllectin, and resurces related t Hawai'i and Pacific culture and histry. " Oxfrd Art Online (free at UHM nly) Searchable index frm the vast cntent f Grve Art Online (nline dictinary) and Oxfrd art reference publicatins. Click the Images tab n an article t see images as well as links t images n ther websites. " DPLA (Digital Public Library f America) A prtal that crss- searches cllectins (images, sunds, maps, etc.) in libraries, archives, and museums in the U.S. " Eurpeana A prtal that crss- searches cllectins (images, sunds, maps, etc.) in libraries, archives, and museums in Eurpe. " American Memry (Library f Cngress) Brwse by tpics such as immigratin, American expansin, Presidents, and War. Includes still and mving images, sund recrdings, maps, etc., which dcument the American experience. " Wrld Digital Library (Library f Cngress & UNESCO) High- reslutin images f manuscripts, maps, rare bks prints, phtgraphs, etc., arund the wrld. " Timeline f Art Histry (Metrplitan Museum f Art) Great surce fr academic study. Artwrk infrmatin fr wrld- wide lcatins and thematic essays. " Wikimedia Cmmns A scial repsitry making available public dmain and freely- licensed educatinal media files (images, sund and vide clips). Sme prestigius museums and archives arund the wrld are sharing histrical phtgraph images. " Ggle Cultural Institute Grwing prjects such as Art Prject and Wrld Wnders Prject that allws walking thrugh art museums r histric sites with the "street view". Offers n dwnlad but incredible zm- in feature fr artwrks. " Artcyclpedia A fully searchable index f artists and art mvements that prvide links t images f the artists wrks in museums and ther websites. Ntable useful websites linked are: Wrld Images (Califrnia State University IMAGE Prject), Artchive and Athenaeum, which ften have images unavailable in ARTstr. " artasiamerica (Asian American Arts Centre in NYC) The histry f cntemprary Asian American art in the U.S. In additin t many artwrk images, related dcuments (artist s statements, reviews, essays, etc.) are als dwnladable fr educatinal purpses. * Sme museums have made their wrks f art images Open Access and freely available. Check ut websites such as LACMA, NGA Images, Natinal Prtrait Gallery, Yale Museum, NYPL Digital Gallery, British Museum, and Victria & Albert Museum. Fr mre infrmatin r questins, cntact: Kanak Iwase, Visual Resurces Librarian Dept. f Art and Art Histry ART kanak3@hawaii.edu

6 UHM Instructr wrkshp handut (Sep.2014) 6 ARTstr Tips fr Creating Student Assignments This sectin explains sme details abut hw instructr- level users can use ARTstr t leave ntes abut images fr students, and t create ARTstr assignments fr students.! Leave Instructr Ntes with Images fr Students With each image, yu can leave instructr ntes such as Knw this image fr exam r pint ut what students shuld fcus n when lking at the image. T enter instructr ntes, click the image captin belw the small thumbnail. Click the Instructr ntes tab. Make sure t uncheck the Hide buttn and chse either: Public ntes: All UHM users will see yur instructr ntes. The ntes are visible n matter if image(s) are saved in an image grup/flder r nt. Yur name will als be visible t all users as the creatr f the ntes. Restricted ntes: Recmmended Restricting allws yu t share yur instructr ntes nly with certain users at UHM. This is useful fr mst f class setting. Yu will need t create a passwrd- prtected flder fr yur class, and put the image(s) with ntes in this flder. Fr details f making and sharing flders, see Hw d yu create a passwrd- prtected flder t share with students? n the next page. Make sure t save the image(s) with ntes t an image grup, and save/mve the image grup under the passwrd- prtected flder fr students t view. Once a passwrd- prtected flder is set up, anther easy way t share restricted ntes is t generate a URL s they can simply click the link frm an . Hw t generate a single image URL: Click the image captin belw the small thumbnail. G t File prperties, cpy the URL in Image URL. Hw t generate a URL fr multiple images: Create an image grup with desired images in a passwrd- prtected flder. Open the image grup, and g t Share t select Generate image grup URL. Cpy and paste the URL, and send it t the students wh have the access t the flder. Hw can students view yur instructr ntes? If yu have generated a URL, it t students. Remind them that they need t have their wn accunt fr ARTstr, and their cmputer shuld meet all system requirements, such as disabling pp- up blckers. (See: When they click the URL in yur (r cpy and paste it in the brwser address bx), they will be prmpted t enter their ARTstr accunt. They can see yur instructr ntes fr each image (if any) by clicking the icn n the image viewer. If yu have created a flder, students can lg in with their wn ARTstr accunt and unlck the flder. Fr details abut hw they unlck and access the shared flder, see Hw d students view the passwrd- prtected flder yu created? n the next page. Once they have access t the image grup, the instructr ntes can be viewed by duble clicking the thumbnail, and clicking the icn at the bttm. They can als see instructr ntes fr all images as a list by ging t Share, and Print image grup, then selecting Brief recrd with instructr ntes.

7 UHM Instructr wrkshp handut (Sep. 2014) 7! Why and Hw D Yu Use ARTstr Fr Graded Assignments? By creating a passwrd- prtected flder fr students t wrk n, yu can give them assignments such as letting them create an nline exhibitin, r letting them cmpare tw images and leave their cmments. One f the advantages is that the flder can be reused fr new students in the fllwing semesters by changing the passwrd. Hw d I create a passwrd- prtected flder t share with my students? Click Share n the tp menu and select Create flder. Name the flder (e.g. ART001 Assignment 1), and make it Institutinal pwd- prtected, with a passwrd. When it asks t Enable student wrk flders, click "Yes", and enter a date f the end f semester r later (the student wrkflders will disappear after this date). Then, students with the apprpriate passwrd. Fr an example , see Appendix n the next page. Hw d students view the passwrd- prtected flder yu created? Students need t unlck the flder using the passwrd yu ntified. They shuld lg in ARTstr with their wn ARTstr accunt, and g t Find n the tp menu t select Unlck passwrd- prtected flder. Once they unlck the flder, the flder will autmatically appear in their image grup menu. In additin t the passwrd- prtected flder, they will als see their wn student wrkflder, which appears t be identical as the flder the instructr has made, but is fllwed by the student s initials in parentheses (e.g. ART001 Assignment 1 (JD)). This student wrkflder is specific t each student, and image grups under it can be viewed nly by the student and instructr. Assignment Example 1: Let students create a set f images as an nline exhibitin Students lg in with their wn accunt, select images, save them t a new image grup, and name the image grup (e.g. Exhibitin by Jhn De). They need t save the image grup under the student wrkflder (the flder that has the student s initials) t make it visible t the instructr. Instructr views each student s wrk by ging t Organize and selecting Open image grup. Yu will see all student wrkflders (with their initials) under the passwrd- prtected flder. Duble click each flder t view. Assignment Example 2: Let students cmpare tw images and leave their cmments Instructr selects tw images. If yu wish, yu can leave instructr ntes with the images (see page 6). When saving as a new image grup (e.g. ART001 Assignment 2), make sure t save under the passwrd- prtected flder yu created fr students. Infrm students f the name f the flder and image grup, and directins n hw t unlck the flder and leave student ntes fr images (see Appendix n the next page). Students unlck the flder, and g t Organize t pen the passwrd- prtected flder and the image grup fr the assignment. Then, they need t cpy the entire image grup t their student wrk flder (the flder with their initials) by ging t Organize, Save image grup as, and saving as a new image grup under their student wrkflder (the flder that has their initials). This enables the student and the instructr t cmmunicate thrugh the student wrkflder. They can name the image grup as they like. Students pen the cpied image grup under their student wrkflder, and leave student ntes by clicking the image captin belw the thumbnail (if the instructr has left instructr ntes, they can see them in the same windw). Make sure they uncheck the Hide nte bx at the bttm t be visible t the instructr. Instructr views each student s ntes by pening the passwrd- prtected flder. It shuld have all students wrkflders (with each student s initials). Duble click each student s image grup, and then click the captin belw the thumbnail f each image t view the student s ntes.

8 UHM Instructr wrkshp handut (Sep.2014) 8 Appendix Examples f t students Replace bld text with yur wn text. Fr Assignment 1: Create an nline exhibitin Subject: ART001 Assignment 1 Create an nline exhibitin Dear Class, I have made a passwrd- prtected flder in ARTstr fr this assignment. Unlck the flder, and create yur nline exhibitin in yur Student wrkflder. Directins: G t the Hamiltn Library website (library.mana.hawaii.edu) t access ARTstr. Lg in ARTstr with yur wn accunt (yu need t be registered n ARTstr first). Unlck the ART001 Assignment 1 flder by ging t Find n the tp menu and selecting Unlck passwrd- prtected flder. The passwrd is: 001exhibitin. Search fr images. Save selected images t a new image grup. Name the image grup Exhibitin by (yu name), and save it under yur Student wrkflder (the flder that has yur initials in parentheses). Fr Assignment 2: Cmpare tw images and leave yur cmments Subject: ART001 Assignment 2 Cmpare tw images and leave yur cmments Dear Class, I have made a passwrd- prtected flder in ARTstr fr this assignment. Unlck the flder, cpy the image grup t yur Student wrkflder, and leave yur cmments fr each image. Directins: G t the Hamiltn Library website (library.mana.hawaii.edu) t access ARTstr. Lg in ARTstr with yur wn accunt (yu need t be registered n ARTstr first). Unlck the ART001 Assignment 2 flder by ging t Find n the tp menu and selecting Unlck passwrd- prtected flder. The passwrd is: 001cmparisn. G t Organize and Open image grup. Find the flder and pen the image grup ART001 Cmparisn Assignment. Then, Save the entire image grup t yur Student wrkflder (the flder with yur initials) by ging t Organize and Save image grup as. Save as a new image grup, the name f the grup shuld be: Cmparisn by (yur name). Open the saved image grup in yur Student wrkflder. Click the captin f each image t leave yur cmments in the Student ntes. Make sure t uncheck the Hide nte bx at the bttm. Fr mre infrmatin r questins, cntact: Kanak Iwase, Visual Resurces Librarian Dept. f Art and Art Histry ART kanak3@hawaii.edu