Frequently Asked Questions

Transcription

1 Frequently Asked Questins What are the benefits f activech? activech allws yur rganizatin t prvide an n-premise, managed and secure alternative t Drpbx and ther file synching and sharing slutins. Benefits include: Ease f Use Requires minimal end-user training. Simple fr IT t install and get up and running in minutes. Security Active Directry Integratin t authenticate and prvisin users. Encryptin fr data transfer and data at rest. Whitelists and blacklists t cntrl wh users can share files with. Management Full lgging, tracking and histry f peratins. Administratr cnfigurable features. Zer-admin prvisining. Infrastructure Flexibility On-premise file servers r NAS, r clud-based (Ex. Amazn S3). Cst, availability and security requirements drive decisins. What are the key features f activech? Integratin with Active Directry fr end-user security and user permissins. Supprt f multiple deplyment ptins including n-premise. Rapid cnfiguratin f user blacklists and whitelists t ensure file sharing access fllws enterprise security and cmpliance requirements. Simple install and rapid deplyment n multiple platfrms. Intuitive end-user experience that requires minimal training. Encryptin f data at rest with AES-128 and AES-256. HTTPS encryptin f data in-mtin fr the secure access and sharing f files residing n multiple devices. Full lgging, tracking, and histry f file activities fr auditing and cmpliance. Instant ntificatins and alerts. What are the mst cmmnly used activech cases? activech allws users t access their files via their PC, MAC, mbile device r web brwser. There are many valuable uses fr enterprises and emplyees including: Team prjects Prject teams can set up activech flders t speed cllabratin and wrkflw. 1

2 Ad hc cllabratin Users can quickly cllabrate with ther emplyees and external cnstituents. Custmer cnnectins Crpratins can share materials with custmers in a secure and managed manner. Partner interactins Crpratins can share materials with partners in a secure and managed manner. Service prvider interchanges Service prviders, such as lawyers, accuntants, auditrs and financial institutins, can securely and easily share sensitive material with clients. Why d I need activech if my emplyees are already using Drpbx? Is yur rganizatin cncerned abut security, management and cmpliance? D yur emplyees have access t sensitive material? There have been many dcumented security related issues with Drpbx. Yu have n cntrl r visibility ver whm yur emplyees are sharing infrmatin with. There is limited t n audit trail. There is n enterprise and IT versight. Hw safe is Drpbx t use with mbile devices? activech addresses all these cncerns prviding the cnsumer-grade simplicity f Drpbx with the benefit f enterprise grade security and management required by the enterprise. We are already using Drpbx fr Teams? While Drpbx fr Teams prvides sme IT versight, there are still numerus factrs t take int accunt, such as: Security. There have been many dcumented security related issues with Drpbx. IT has little r n cntrl ver whm yur emplyees are sharing infrmatin with. There is limited t n audit trail. Hw safe is it t use with mbile devices? Wuld yu like t run file sharing n-premise? D yu want full Active Directry integratin? D yu want t cntrl yur files? activech addresses all these cncerns by prviding the cnsumer-grade simplicity f Drpbx with the enterprise grade security and management required by the enterprise. Will my end users want t use this? activech is really simple t use and wrks very similarly t Drpbx. activech was built t prvide the cnsumer-grade simplicity f Drpbx with the enterprise grade security and management required by the enterprise. 2

3 I like having my strage taken care f fr me. And n-premise is added strage cst fr me. And we like the clud slutins because we dn t have t manage it. Fr many f ur custmers, they have additinal strage already in place which they can take advantage f. And in fact, fr slutins like Drpbx r Bx, yu are paying fr strage fr each individual user regardless f hw much they use. With activech, yu allcate the strage and can mnitr hw much is used. In a future release, activech will als have a strage quta that yu can place n users r grups f users. In many ways, activech can be mre cst-effective than the ther clud-based slutins. activech is als very simple t manage and maintain s it will nt add significant management verhead. Why shuld Enterprise File Sharing be a pririty r issue right nw? A significant number f emplyees within the rganizatin are r may be using unapprved, and smetimes unsecure slutins, t either cllabrate n files with thers r t get files n their mbile devices. S while this may nt be a visible pririty, it is likely that yu may already have an existing prblem within yur rganizatin. This is especially true in the mbility use case where yur emplyees may be using Drpbx r ther similar slutins t get files n t their ipads r iphnes. Wuldn t this cause yur cmpany cncern regarding the security f crprate assets? D we need t use Synchrnizatin? Yu dn t need t use sync if yu dn t want t. Yu can use activech with a Brwser r mbile app t get t yur files frm anywhere. Hw safe is it fr peple t put files n their mbile devices? activech prvides a very safe and secure mbile envirnment t access files n mbile devices, such as ipad and iphne. We use ur mbilech slutin t prvide this access which has the fllwing features/ functins: Encrypted sandbx. In transit encryptin with HTTPS. Integratin in Active Directry. Administratr cnfigurable functins. What are the system requirements? The activech slutin cnsists f tw cmpnents: server sftware and client apps fr Mac, Windws, ipad and iphne. The client is als accessible via mst ppular brwsers. activech can be installed n bth server and wrkstatin-class versins f the Windws perating system. Fr ptimal results, yur Windws machine shuld be running the latest service pack frm Micrsft. 3

4 Server Requirements: Windws 2003 / 2008 Intel/AMD Server Virtualizatin envirnments Clud (Amazn EC2) Client Requirements: Windws: Vista, 7, XP Mac OS X 10.6 and higher ipad iphne Brwsers: Firefx, Internet Explrer, Ggle Chrme, Safari What s the installatin prcess fr the activech client sftware n Windws? On a Windws cmputer, use a brwser t dwnlad and run the activech client sftware frm the activech server s lgin page. In the preferences pane, enter the server name (DNS name like mycmpany.cm) r select a flder t mnitr and yu are ready t g. What s the installatin prcess fr the activech client sftware n Mac OS X? On a Mac OS X cmputer, dwnlad and run the activech client sftware installer. In the preferences pane, enter the server name (DNS name like r select a flder t mnitr and yu are ready t g. What s the installatin prcess fr the activech client sftware n iphne r ipad? On any ios device, install the mbilech App frm the Apple App Stre. Add the activech server name (DNS name like server.mycmpany.cm) r IP address, lg in and yu are ready t g. Hw des activech address security? activech addresses many key security requirements including: Integratin with Active Directry fr ensured security and user permissins. Supprt f multiple deplyment ptins including n-premise. Rapid cnfiguratin f user blacklists and whitelists t ensure file and sharing access fllws enterprise security and cmpliance requirements. Encryptin f data at rest with AES-128 and AES-256. HTTPS encryptin f data in-mtin with fr the secure access and sharing f files residing n multiple devices. Full lgging, tracking, and histry f file activities fr auditing and cmpliance. Instant ntificatins and alerts. We als have a dcument that specifically addresses security which is available n ur web site. 4

5 D yu use encryptin? Yes, we encrypt data at rest and in-mtin. Encryptin f data at rest with AES-128 and AES-256. HTTPS encryptin f data in-mtin with fr the secure access and sharing f files residing n multiple devices. Can yu run activech n multiple servers with central management? Yu can run activech n multiple servers, but they are independent f each ther fr use and management. Yu will als require a separate license and agreement fr each activech server. Can yu split the repsitry amng multiple strage devices? N, nt at this time. It is n ur radmap. Can yu run it in the DMZ? Yes. activech is specially designed t run in the DMZ. It s fully encrypted repsitry and firewall friendly prtcls make DMZ a very desirable deplyment scenari. Can I share files with peple utside my cmpany? Yes. activech allws users t share files with external users (as lng as IT permits sharing with external users). With activech, the enterprise can remain in cntrl f wh can share what, and with whm it can be shared. First, fr internal emplyees, users are prvisined thrugh Active Directry t ensure they are apprved fr file sharing. External cnstituents can als be added; related t this is the ability t add recipients t whitelists r blacklists. This gives IT cmplete cntrl ver wh is allwed t share and receive crprate files. A whitelist wuld cntain a list f prperly credentialed external partners. This culd be a finance department securely sharing data with their external auditrs. One example f blacklist usage is setting a restrictin t nt allw users t send files t a Gmail address. If we dn t use Active Directry, can we use activech? Yes. Yu can create user accunts and invite thers (internal and external) using addresses. If the rganizatin already uses mbilech, why wuld we need activech? mbilech and activech are cmplementary slutins. mbilech is ur Mbile File Management slutin. activech is ur Enterprise File Sharing Slutin. mbilech is all abut prviding mbile users secure access t crprate file servers. activech is all abut enabling file sharing between multiple peple and prviding access acrss all f yur devices (desktp/laptp, web brwser and mbile device). 5

6 Why shuld I buy frm GrupLgic? GrupLgic has been arund fr 24 years and is an established, prfitable sftware vendr with ver 7000 custmers wrldwide. We have a prven expertise in enabling rganizatins t unlck the pwer f new cmputing platfrms by prviding anytime, anywhere file access acrss desktps, servers and mbile devices. GrupLgic Prduct Summary ExtremeZ-IP prvides seamless integratin f Macs int Windws server envirnments. We ve been selling this prduct fr 12 years and we have thusands f custmers. mbilech prvides secure mbile file access t crprate file servers. Intrduced in May 2011, it has hundreds f custmers and has been especially ppular within financial services, healthcare, pharma and ther regulated industries. activech Enterprise File Sharing. Freedm f Chice IT can run activech n-premise r private clud. Security Active Directry Encryptin Auditing Mbile significant advantage n mbile because we use mbilech. MassTransit - managed file transfer which we have been selling fr ver 12 years as well and is a well established slutin with print/publishing, media & entertainment, and ther prductin-wrkflw envirnments. GrupLgic, activech, mbilech, ExtremeZ-IP, MassTransit, Zidget, ShadwCnnect and Archive- Cnnect are all registered r unregistered trademarks f Grup Lgic, Inc. All ther trademarks referenced herein are the prperty f their respective wners Grup Lgic, Inc. All Rights Reserved. GrupLgic, Inc r activech@gruplgic.cm